HomeMy WebLinkAboutItem 12 - DFW Connector Master Utility Adjustment Agreement ME /
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MARCH 16, 2010
SUBJECT: DFW CONNECTOR MASTER UTILITY ADJUSTMENT
AGREEMENT— NORTHGATE CONSTRUCTORS
RECOMMENDATION:
City Council consider adopting a resolution approving a Master Utility Adjustment
Agreement with Northgate Constructors for the necessary relocation and adjustment of
City water and wastewater facilities due to the DFW Connector construction in an amount
not to exceed $1,819,646.80, authorizing City Manager to execute said agreement and
subsequent work specific Utility Adjustment Agreement Amendments (UAAA), and take
any necessary action.
FUNDING SOURCE:
Funds are available in the Utility Fund Balance and excess Revenue Bond Funds in the
amount of$1,819,646.80 for this purpose.
BACKGROUND INFORMATION:
The construction of the DFW Connector project necessitates the relocation and adjustment
of City water and wastewater facilities throughout the corridor.
With the short timeline for each component of the DFW Connector project under the
design/build concept, the standard process for City water and wastewater adjustments,
including design, bid and build, would pose significant potential for delays to the aggressive
work schedule necessary to complete the project on time.
By entering into an agreement whereby Northgate designs and constructs our utility
adjustments,,this streamlines the process by taking advantage of their large engineering
staff on site and:their subcontractors under contract that can undertake adjustments with
very little lead time and can quickly adapt to an evolving schedule. The City still reserves
the right to review all plans and can impose restrictions on the work schedule to protect our
interests during peak use times of the year.
The Master Agreement stipulates the general terms and guidelines under which the City
and Northgate Constructors will pursue our relocations and adjustments and has been
R.tAGENDA103-16-101D:FW Connector Master Utility Agreement.DOC Memo
reviewed by City Staff & the City Attorney's office. Subsequent Utility Adjustment
Agreement Amendments (UAAA)will be approved by staff as the construction components
are designed and are ready for construction. Cumulative Staff approval of UAAA's will not
exceed the cost estimate established in this Master Agreement without City Council
approval. Changes will be submitted to the City Council if the cumulative cost of the
UAAA's exceeds the agreement price.
In this MasterAgreement process, the City Council approves an agreement price based on
the low bid prices and the most up to date quantities available. The difference is that the
staff will then approve supplemental agreements addressing specific components of the
project scope with more refined quantities as the final plans are developed in this fast
paced design and construction process.
Staff recommends approval.
RAAGENDA103-16-1 01DFW Connector Master Utility Agreement.DOC Memo
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS APPROVING A MASTER UTILITY
ADJUSTMENT AGREEMENT,AUTHORIZING ASSOCIATED
EXPENDITURES OF UP TO $1,819,646.80, AUTHORIZING
THE CITY MANAGER TO EXECUTE ALL ASSOCIATED
DOCUMENTS AND AMENDMENTS, AND PROVIDING AN
EFFECTIVE DATE
WHEREAS,the Texas Department of Transportation (TXDOT)has undertaken the
reconstruction and widening of the DFW Connector through the use of a Comprehensive
Development Agreement (CDA); and
WHEREAS,the Developer Team selected byTxDOT through their CDA process as
submitting the best proposal is NorthGate Constructors, and
WHEREAS, the DFW Connector project will require the relocation of Citywater and
wastewater facilities; and
WHEREAS., NorthGate Constructors has sought and obtained unit cost estimates
for the City's utility relocations in a competitive manner, and such process meets or
exceeds the requirements of Chapter 252 of the Local Government Code; and
WHEREAS, the Citywishes to enter into a Master Utility Adjustment Agreement with
NorthGate to provide for the adjustment of City water and wastewater utility facilities by
NorthGate and its subcontractors to expedite the aggressive construction schedule for the
DFW Connector; and
WHEREAS, the City's share of the relocation and adjustment costs, including
design, based upon the low bidder's.unit costs and upon the latest quantity estimates for
the utility relocations is $ 1,819,646.80; and
WHEREAS, all prerequisites to the adoption of this resolution have been met,
including compliance with the Open Meetings Act and Chapter 252 of the Local
Government Code; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are true and correct and are
incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council hereby approves the Master Utility Adjustment
Agreement with NorthGate for a total amount not to exceed $2.5 Million.
Section 3. That the City Manager is hereby authorized to execute all associated
documents and supplemental amendments not to exceed said amount.
Section 3. That this resolution is effective from and after the date of its passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 16th day of March, 2010.
APPROVED:
ATTEST:
APPROVED AS TO FORM:
RES. NO. 2