HomeMy WebLinkAboutItem 14 - Traffic Materials and Supplies ITEM 0
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MARCH 16, 2010
SUBJECT: RENEWAL OF BID NUMBER 240-2005, ANNUAL CONTRACT
FOR TRAFFIC MATERIALS AND SUPPLIES
RECOMMENDATION:
City Council to consider renewal of annual contracts to Vulcan, Inc., 3M Company,
Consolidated Traffic; Naztec; Inc., Hall Signs and Roadrunner Traffic for the purchase of
traffic materials and supplies by the Traffic Department. Annual expenditures will be
limited to the budgeted amount for this service.
FUNDING SOURCE:
Funds for this contract are available in account 174-43301-093-000, Street
Maintenance/Capital Replacement/Transportation Infrastructure Maintenance.
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). Advertisements were published in the
Fort Worth Star Telegram and the Grapevine Sun on August 25, 2005 and September 1,
2005.
The purpose of this bid is to establish annual contract pricing for traffic material and
supplies ordered on an as-needed basis by the Traffic Department.
Staff sent bids to ten vendors with all vendors responding. Council initially approved
contracts to nine vendors on October 11, 2005. Staff reviewed all bids received and
found that each vendor met the required bid specifications for the items in which they
submitted the lowest bid. Each vendor provided services to the City in past contracts
with satisfactory service.
Of the nine vendor contracts, one vendor, Paradigm Traffic, requested not to renew on
the second renewal period. Flint Trading has requested not to renew on the third
contract renewal period due to low volume purchased off this contract. Another vendor
Centerline Supply was non-responsive to renewal requests. Council approved awards
to next lowest bidder.
March 10,2010(3:53PM)
The initial award for each contract was for a one-year period with options to renew for
four additional one-year periods. This would be the fourth and final renewal. The original
specifications of the bid allowed for price adjustments at each renewal period.
Four of the awarded vendors requested no increase in pricing, and two vendors
requested slight price increases due to an increase in raw materials costs that were
received by the vendor and supported with written documentation from the vendor.
If all contracts are renewed, the overall contract price for all products would increase by
1%. (See attached.)
Staff recommends approval to renew annual contracts to Vulcan, Inc., 3M Company,
Consolidated Traffic, Naztec, Inc., Hall Signs and Roadrunner Traffic for the purchase of
traffic materials and supplies by the Traffic Department.
GR
March 10,2010(3:53PM)
Traffic Control
Material
2009
Pricing 2010 Pricing
MMM 7,346.91 7,64078
Consolidated 6,157.85 6,157.85
Hall 113.72 121.92
Naztec 15,863.45 15,863.45
Vulcan 1 2,249.421 2,249.42
Roadrunner 1 21.96 21.96
$31,753.31 $32,055.38
1% increase