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HomeMy WebLinkAboutItem 17 - Minutes ITEM STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 4th day of May, 2010 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Council Member Darlene Freed absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:35 p.m. ITEM 1. DISCUSS SOLID WASTE CONTRACT RENEWAL Public Works Director Matt Singleton introduced Ms. Judy Kinney, representing RecyclingBank Company, who reviewed the recycling program that is known as "pay as you throw". The "pay as you throw" program would increase residents cost from $10.90 per month to $14.44 per month. The current contract expires in June of this year. It was the consensus of the City Council to perform a telephone survey to determine the preference of the residents. There was no formal action taken by the City Council. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:15 p.m. The motion prevailed by the following vote: 05/04110 Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of May, 2010. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 4th day of May, 2010 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Council Member Darlene Freed absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:17 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Sections 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. 0`51004/1100 ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:25 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of May, 2010. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th day of May, 2010 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit- William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Council Member Darlene Freed absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:32 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Stewart delivered the Invocation and led the Pledge of Allegiance. ITEM 1. PROCLAMATION, ARSON AWARENESS WEEK Mayor Tate presented a proclamation to Fire Marshall Randie Frisinger declaring May 2 - 8, 2010 as Arson Awareness Week — Community Arson Prevention in the City of Grapevine and encouraged all residents to report any activity that is suspicious near a house or other building to the local police. ITEM 2. PROCLAMATION NATIONAL TOURISM WEEK Mayor Tate presented a proclamation to Convention & Visitors Bureau Advisory Board Chairman, Steve Stinson, and Heather Kisabeth, Director of Tourism, declaring May 8- 16, 2010 as National Tourism Week and urged citizens of Grapevine to join in this special observance with appropriate events, commemorations and festivals. 05104f i 0 ITEM 3. PRESENTATION, 26TH ANNUAL MAIN STREET OUTDOOR ADVENTURE _ Dick and Paula Jones, Chairpersons of the 26th Annual Main Street Outdoor Adventure, highlighted the family fun and traditional activities planned for May 21 st, 22nd and 23rd. ITEM 4. GRAPEVINE HERITAGE FOUNDATION'S 2010 PRESERVATION ADVOCACY AWARD WINNERS Mayor Tate presented Grapevine Heritage Foundation's 2010 Preservation Advocacy Award Winners. The Preservation Advocacy Awards commemorate outstanding preservation accomplishments within the City of Grapevine. Mayor Tate presented the following awards: Grapevine Township Project Award—Rhonda Hayworth for the Historic Eiihu Newton House G. 1875 — 305 East Wall Street; Restoration Award — Dr. Carl and Mrs. Carol Hoffineyer for the O. M. Whiteside House c. 1920—704 West College Street; Restoration Award—Ken Pulley for the Hugh and Mary Virginia Simmons House c. 1936— 311 Smith Street; Rehabilitation Award — Suvi Raisanen and Diane Cammarata for the Yates House c. 1900---405 Smith Street and Preservation/Conservation Award —Sandra Tate for the Bennett-Tate House c. 1920 — 218 West College Street. ITEM 5. PROFESSIONAL SERVICES AGREEMENT OPEN SPACE MASTER PLAN Parks & Recreation Director Doug Evans recommended approval of a Professional Services Agreement with Pros Consulting in the amount of $39,950.00 for the update of the Open Space Master Plan. The last update to the Parks, Recreation & Open Space Master Plan was approved in July, 1999. In order to be eligible for grants for parkland acquisition and development of parks and recreation facilities, the Texas Parks &Wildlife Department requires that a master plan be no older than 10 years. Several of the key elements in this master plan update are getting feedback from residents on the lake parks, expansion of the Community Activities Center and a plan for the 30+acre Wall-Farrar Park that was donated to the city in May of 2005. Discussion ensued relative to why an RFP was not sent to different firms. Mr. Evans responded that due to the knowledge that Pros Consulting has of City parks and of working with the Army Corps of Engineers (82% of the City's park system is Army Corps of Engineers property), Staff determined their firm would be the most qualified and knowledgeable to work with Staff and Council regarding the update of the Master Plan. Council discussed the proposed citizen survey for the project that would be sent to 7,000 residents with an estimation of 600 being returned. Following discussion, motion by Council Member Wilbanks, seconded by Council Member Stewart, to approve as recommended failed by the following vote: 2 05!0%4 1 V Ayes: Wilbanks, Stewart & Lease Nays: Tate, Spencer& Coy Absent: Freed Council Member Spencer, seconded by Council Member Coy, offered a motion that RFP's be sent out for the project. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed ITEM 6. AWARD ADAPTIVE SIGNAL SYSTEM CONTRACT, RHYTHM ENGINEERING Assistant Director of Transportation/Utilities Ramana Chinnakotla recommended approval of the award of the Adaptive Signal System Contract to Rhythm Engineering in the amount of$1,496,040. The contract will provide adaptive signal systems at 52 traffic signals and five spares will be purchased to minimize downtime during system malfunctions. Staff negotiated pricing for additional systems for future locations and manufacturer's direct pricing for CCTV cameras, monitors and keyboards for the adaptive system. The project is funded in large part by federal and stimulus grants. The City entered into separate agreements with the North Central Texas Council of Governments (NCTCOG), TXDOT and the State Energy Conservation Office (SECO)for these funds. The project has been slow to develop due to the delays in amending the agreement with the Texas Department of Transportation (agreement was finally amended in April, 2010). The total cost of the contract is $1,496,040 with grants providing $1,378,763 in funding and the City providing the. remaining $117,277. Mr. Chinnakotla reported the system would be online within 12 months from the time the contract is signed. Following brief discussion about the project, Council Member Lease, seconded by Council Member Coy, offered a motion to approve the adaptive signal system as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed ITEM 7. AWARD _BROADBAND WIRELESS SYSTEM CONTRACT, SCIENTEL WIRELESS Assistant Director of Transportation/Utilities Chinnakotla recommended approval of the award of the Broadband Wireless System Contract in the amount of $174,028.40 to Scientel Wireless. The broadband wireless system will provide the communication backbone for the new adaptive signal system and for the existing school zone flashers. Subscriber radios will be installed at 52 traffic signals (with adaptive systems) and 28 3 05104!10 school zone flashers. Master radios will be installed at three water towers (Dove, Peach and Mustang). Motion by Council Member Stewart, seconded by Council Member Coy, to approve the contract for the broadband wireless system as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 8. Ordinance, Amend Chapter 23 Traffic Public Works Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic to establish the speed limit on the southbound frontage road of State Highway 121 between Mile Post 0.625 and Mile Post 1.959 at 55 mph. Motion by Council Member Spencer, seconded by Council Member Stewart,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks; Spencer, Stewart, Lease & Coy Nays: None Absent: Freed ORDINANCE NO. 2010-17 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 23 TRAFFIC, SECTION 23-26 SCHEDULES FOR CERTAIN PUBLIC STREETS AND WAYS, ALTERING THE PRIMA FACIE SPEED LIMITS ESTABLISHED FOR VEHICLES UNDER THE PROVISIONS OF TRANSPORTATION CODE, SECTION 545.356 UPON TEXAS STATE HIGHWAY NO. 121, OR PARTS THEREOF, WITHIN THE CORPORATE LIMITS OF THE CITY OF GRAPEVINE AS SET OUT IN THE ORDINANCE; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE 4 05104/10 SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 9. Authorize Purchase of Picnic Tables and Fire Rings Parks & Recreation Director recommended approval of the purchase of picnic tables and fire rings in the amount of$29,532.44 from The PlayWeil Group. Motion by Council Member Spencer, seconded by Council Member Stewart,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed Item 10. Consideration of Minutes City Secretary recommended approval of the minutes of the April 20, 2010 City Council meetings as published. Motion by Council Member Spencer, seconded by Council Member Stewart,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:25 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of May, 2010. 5 U5IUJiU APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 6 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 11th day of May, 2010 at 0:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit- William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager Scott Williams Development Services Director Ron Stombaugh Planning & Development Manager P. W. McCallum Convention &Visitors Bureau Director John McGrane Administrative Services Director CALL TO ORDER Mayor Tate called the workshop to order at 5:30 p.m. ITEM 1. REVIEW ZONING MASTER PLAN, COMMUTER RAIL SITE Development Services Director Scott Williams presented a map of the area to be studied that is adjacent to the commuter rail site. Council discussed the potential of having a consultant working on the commuter rail line project review the City's Master Plan and make a presentation to the Planning & Zoning Commission and Council at a future joint workshop. There was no formal action taken by the City Council. ITEM 2. REVIEW 2010 QUALITY OF LIFE FUND Administrative Services Director John McGrane distributed a list of potential Quality of Life Projects. Council requested a list of the completed projects from the fund, as well as the revenue that has been collected in the fund annually since the election.This requestwill be 05/41 -41/41 0 for information that will be provided through the 2011 budget process. Staff recommended continuing to hold off on major projects until Staff sees the direction the economy is taking. There was no formal action taken by the City Council. ITEM 3. DISCUSS MILESTONES FOR 2011 RENEWAL OF CRIME CONTROL AND PREVENTION DISTRICT Staff noted that the election can be held in either May or November of 2011. Mayor Tate requested a timeline of steps necessary to call the election. There was no formal action taken by the City Council. ITEM 4. FUTURE CAPITAL PROJECT PLANNING Mayor Tate noted that the economy is still on shaky ground and that the City should wait before taking a hard look at capital needs_ There was no formal action taken by the City Council. ITEM 5. FUTURE QUARTERLY WORKSHOPS The next City Council Quarterly Workshop will be held on August 16th. Mayor Pro Tern Wilbanks expressed a desire to have this workshop formatted as a brainstorming session with the City manager. Council agreed with the opinion. There was no formal action taken by the City Council. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the workshop at 6:15 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of May, 2010. APPROVED: William D. Tate Mayor 2 05/11/10 ATTEST: Linda Huff City Secretary 3