Loading...
HomeMy WebLinkAboutItem 12 - Police Services ffE MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER DATE: JUNE 15, 2010 SUBJECT: INTERLOCAL AGREEMENT BETWEEN GCISD AND THE CITY OF GRAPEVINE FOR THE PURPOSE OF PROVIDING POLICE SERVICES TO THE DISTRICT RECOMMENDATION: Staff recommends the City Council consider approving an Interlocal Agreement between GCISD and the City of Grapevine for the purpose of providing Police Services to the district in the capacity of School Resource Officers. FUNDING SOURCE: Funds are budgeted in account 100-41100-209-1, Salary/Administration. The GCISD will compensate the City for School Resource Officers assigned to Grapevine Middle School and Cross Timbers Middle School in the amount of $71,639 annually with an increase allowance of up to 5% per year. No additional fees will be charged for the Officer assigned to Grapevine High School. BACKGROUND: City of Grapevine entered into an interlocal agreement with GCISD in 1996 and is currently operating under the 1996 GCISD Interlocal Agreement. This recommendation is an update to this agreement. School Resource Officers will be assigned as follows: - 1 School Resource Officer- Grapevine High School - 1 School Resource Officer- Grapevine Middle School - 1 School Resource Officer- Cross Timber Middle School The primary duties of the officers are to conduct police activities and investigations on the designated campuses. The Middle School Resource officers also serve as drug prevention educators. They will also assist teachers and administrators in connection with the district's investigations of student discipline matters. The Officers will serve under the direction of the Grapevine Police Chief or the Chief s designee. NIL June 9,2010(1:05PM) STATE OF TEXAS COUNTY OF TARRANT INTERLOCAL AGREEMENT WHEREAS, the Interlocal Cooperation Act, Chapter 791, Government Code, authorizes local governments to contract with one another for the performance of governmental functions and services, and WHEREAS, the City of Grapevine ("CITY ") and the Grapevine-Colleyville Independent School District ("DISTRICT ") desire to enter into an agreement for the purpose of providing police services to DISTRICT by CITY, as hereinafter set out in the body of this agreement, NOW, THEREFORE, CITY and DISTRICT do hereby contract, agree, and covenant for good and valuable consideration the mutual promises and agreements made in the body of this agreement, as follows: 1. TERM The initial term of the agreement shall commence on , 2010 and end on 2011. Thereafter,the agreement will automatically renew for one year periods. 11. OFFICERS' PRIMARY DUTIES CITY agrees to assign police officers ("Officers") as follows: One Officer to serve as a School Resource Officer("SRO") at Grapevine High School; one Officer to serve as an SRO and drug and alcohol prevention educator at Grapevine Middle School; and one Officer to serve as an SRO and drug and alcohol prevention educator at Cross Timbers Middle School, said Officers to serve under direction of CITY's Chief of Police ("Chiefs') or the Chiefs designee. Said Officers shall conduct police activities and investigations on the designated campuses and at other properties of the DISTRICT as necessary to carry out said Officers' duties. III. OFFICERS' OPTIONAL DUTIES The Officers may also assist teachers and administrators on the designated campuses or on other DISTRICT properties in connection with the DISTRICT'S investigation of student discipline matters, but the Officers will not be responsible for administering discipline under the DISTRICT'S Student Code of Conduct. It is specifically agreed and understood, however, that the Officers will at all times comply with the Family Education Rights and Privacy Act and the regulations thereunder ("FERPA") and will not use education records (as that phrase is defined in DISTRICT policy FL (LEGAL) and FERPA) or the information contained therein in connection with their police activities and duties without first obtaining the consents or authorizations required by FERPA. Copies of DISTRICT policies FL(LEGAL) and FL(LOCAL) are attached hereto as Exhibits A and B,respectively. -1- IV. VIDEO MONITORING The parties acknowledge that the designated campuses and other DISTRICT properties are monitored by a video surveillance system. The system is designed so that the DISTRICT can enable it to be monitored by Officers remotely from police headquarters and vehicles and the DISTRICT has taken the necessary steps for the system to be monitored from police headquarters. Whenever the DISTRICT determines that there is an emergency and it is necessary for Officers to monitor the surveillance system to protect the health or safety of students or other persons, the DISTRICT will notify the CITY of this necessity so that the CITY can begin monitoring the system. If an Officer other than an SRO believes that there is an emergency and it is necessary for Officers to monitor the surveillance system to protect the health or safety of students or other persons, the Officer shall contact his/her supervisor and describe the situation to him/her. The supervisor may determine that the use of the camera system is warranted and may allow the Officer access to those cameras by providing the Officer an access code. The supervisor shall then contact any one of the following DISTRICT Administrators to communicate that access to the surveillance system has occurred: the Deputy Superintendent, the Chief Operations Officer, or either of the two Executive Directors of Administration. The DISTRICT will provide the CITY with telephone numbers and email addresses to enable the CITY to contact the designated Administrators 24 hours per day, 7 days per week. If an SRO believes that there is an emergency on the campus to which that SRO is .assigned and it is necessary for the SRO to monitor the surveillance system to protect the health or safety of students or other persons, that SRO will not be required to contact his/her supervisor prior to monitoring the system. The SRO will, however, either contact.the campus principal or one of the DISTRICT personnel named above about his/her monitoring of the system. V. MISCELLANEOUS The DISTRICT shall furnish suitable office space and telephones for the use of the Officers, but all other operational supplies and expenses shall be furnished and paid for by the CITY. The Chief or his designee shall meet and confer with the principals of the designated campuses from time to time, to establish mutually agreeable operational policies for the Officers. However, nothing in this agreement shall abridge the right and responsibility of the Chief to assign, reassign, discipline or otherwise supervise the activities of the Officers. While nothing in this agreement shall require the CITY to provide continuous police presence on the designated campuses during every school day, and while the parties recognize that the Officers may need to be away from the designated campuses for court appearances, administrative duties, arrest processing or other official duties as determined solely by the Chief, it is the intent of the parties that the Officers will be on the designated campuses on those dates and times for the regular sessions of the 2010-2011 school year as the District and City agree to in writing at the beginning of that school year. The CITY also agrees to use its best efforts to schedule training for the Officers on days or hours outside of regular session school days ------ 1- VI. CHARGES The DISTRICT and the CITY agree that there will be no charge for any Officers assigned to Grapevine High School, The DISTRICT agrees to pay the City a total of $71,639 for the Officers assigned to Grapevine Middle School and Cross Timbers Middle School. The governing bodies of the DISTRICT and the CITY find this fair compensation for the services performed. On an annual basis, the CITY's City Manager or designee and the DISTRICT's Superintendent or designee will review and may agree to increase this fee by an amount up to five percent (5%) of the prior year's cost. This agreement allows for automatic renewal but not an automatic increase in the fees paid by the DISTRICT. VII, STATUS OF PARTIES CITY shall operate hereunder as an independent contractor and not as an officer, agent, servant or employee of DISTRICT. CITY shall be solely responsible for the acts and omissions of its Officers, members, agents, servants, and employees. Neither CITY nor DISTRICT shall be responsible under the Doctrine of Respondent Superior for the acts and omissions of Officers, members, agents, servants, employees, or trustees of the other. Nothing in this agreement shall waive any statutory or common-law immunity or defense of CITY or DISTRICT. VIII. AUTHORIZATION The governing bodies of CITY and DISTRICT have approved the execution of this Agreement, and the persons signing the Agreement have been duly authorized by the governing bodies of the CITY and DISTRICT to sign this Agreement on behalf of the governing bodies. IX. EARLY TERMINATION Either party may terminate this Agreement by giving thirty (30) days written notice to the other party. In the event the agreement is terminated prior to the end of the term year, the compensation provided in Section VI shall be prorated to the date of termination. EXECUTED this day of 52010. CITY OF GRAPEVINE By: Name: Title: By: Name: Title: Approved as to form: -3- #313$66 City's Attorney EXECUTED this aWLIL day of, 2010, GRAPEVINE-COLLEYVILLE INDEPENDENT SCHOO DIST CT Ey: WG�, -°� Name: ",,r I -* f. L.J,o. Title: Pr-es . c Approved as to form: District's Attorney 411 1,M4