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HomeMy WebLinkAboutItem 25 - Equipment Rental Services ITEM -25' MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: JULY 20, 2010 SUBJECT: AWARD OF RENEWAL OF BID 319-2009, ANNUAL CONTRACT FOR EQUIPMENT RENTAL SERVICES RECOMMENDATION: City Council to consider award of a renewal of an annual contract to Fox Rental, Howard McAnear Equipment, and Hi-Way Equipment Company for the purchase of equipment rental services. Annual contract expenditures will be limited to the budget amount approved for this commodity. The bid tabulation is attached for review. FUNDING SOURCE: Funds are available in accounts in account 174-43301-090-000 Street Maintenance /Capital Replacement/Transportation Infrastructure Maintenance in the amount of $50,000. BACKGROUND: Bids were taken in accordance with Local Government Code Chapter 252, Subchapter B, Section 252.021 (a) and Section 252.041 (a). Notice to bidders was published in the Fort Worth Star Telegram on April 23, 2009 and April 30, 2009. Bids were opened and publicly read aloud on May 8, 2009. The purpose of this bid is to establish fixed annual pricing for Heavy Equipment Rental Services for Public Works operations or other City requirements. Bids were issued to 11 vendors and daily, weekly and monthly pricing was requested on 41 items. Four vendors responded to the request. Fox Rental was low bid on 21 items, Howard McAnear Equipment was low on 10 items, Hi-Way Equipment Company was low on three items and there were seven items that received no bids. Fox Rental, Hi-Way Equipment, and Howard McAnear Equipment have met the requested bid specifications and have performed satisfactorily on the past rental contract. Fox Rental and Hi-Way Equipment, the primary vendors on this contract, have agreed to renew the contract for another year with no increase in price. Howard McAnear Equipment, which supplies only the large commercial rentals on an emergency basis has requested a 9% price increase due to higher transportation cost. July 14,2010(10:02AM) Staff recommends award of renewal contracts to Fox Rental, Howard McAnear Equipment, and Hi-Way Equipment Company for equipment rental services. GR July 14,2010(10:02AM) Fox Rental 2010 2009 Pricing Pricing ttsc :: . .. n1t1 1 1 Da Air Compresson, 120 CFM portable $60 00 $60;00'. 2 1 Week Air Compresson, 120 CFM portable $18(],00 $180-00: 3 1 Month Air Compresson, 120 CFM portable $480 00 $480.00 4 1 Del Air Compresson, 120 CFM portable $0.00 $0.06 5 1 Day IBack Hoe, Rubber Tire, 580 Case or Equal $160.00 #:.:.:.:.$1.6U0: 6 1 Week I Back Hoe, Rubber Tire, 580 Case or Equal $4130.013 $48{)',00; 7 1 Month I Back Hoe, Rubber Tire, 580 Case or Equal $960130 $9611;00 8 1 De! I Back Hoe, Rubber Tire, 580 Case or Equal $0 00 .! $1 :00 9 1 Day Bulldozer,#D3 or Equal $343fl 00 $3fl1?.00 10 1 Week Bulldozer,#D3 or Equal $940.00 $900.O1y 11 1 Month Bulldozer, #D3 or Equal $2,20"0 $2,200=. 12 1 Del Bulldozer, #D3 or Equal $0,00 $ 00 13 1 Day Bulldozer, #D4 or Equal $360 00 $35(3 Q0 14 1 Week I Bulldozer,#D4 or Equal $1,050.00 ;$1,05a... 15 1 Month Bulldozer,#D4 or Equal $2,400 00 $2;400:00. 16 1 Del Bulldozer,#D4 or Equal $0 flO $4.00 17 1 Day Excavator, Mini Track $1X,00 $13(3.00 18 1 Week Excavator, Mini Track -:$390 0, $.390.00 19 1 Month Excavator, Mini Track $9:80 00 $980_fl0 20 1 Del lExcavator, Mini Track $0 00 ' $0:00 21 1 Day lExcavator, Track, 28,000 LB $380.00 $380,00: 22 1 Week I Excavator, Track, 28,000 LB $960;00 $96(100 23 1 Month I Excavator, Track, 28,004 LB $2;320 00 ;$2;32(1,00. 24 1 Del Excavator, Track, 28,000 LB 25 2 Day Loader, Rubber Tire Wheel, 2.5 Yard $31}0 00 $3OO.fl1? 26 2 Week Loader, Rubber Tire Wheel, 2.5 Yard .900 Ofl $90(};00 27 1 Month Loader, Rubber Tire Wheel, 2.5 Yard $2,7130.00 + $2 700:00 28 1 Del Loader, Rubber Tire Wheel, 2.5 Yard $0.00 29 1 Day Loader, Skid Steer $141100 $14;(100 30 1 Week Loader, Skid Steer $420 O4 $42(1013 31 1 Month Loader, Skid Steer $990 00 $994;0#3' 32 1 Del Loader, Skid Steer $0.fl0 $0.00 33 1 Da Loader, Tractor, Caterpillar,#931 or Equal $3(10130 $3(1{1.00 34 1 Week Loader, Tractor, Caterpillar, #931 or Equal $900.00 $900.00 35 1 Month Loader, Tractor, Caterpillar, #931 or Equal $2,700.00 $2,706:00 36 1 Del Loader, Tractor, Caterpillar, #931 or Equal $0.00 $11.00 37 1 Day Motor Grader, Catapillar#12G or Equal $250.00 $250.00 38 1 Week Motor Grader, Catapillar#12G or Equal $500 00 $500 00 39 1 Month Motor Grader, Catapillar#12G or Equal $1,480 00 $1,480.00: 40 1 Del Motor Grader, Catapillar#12G or Equal $0 00 $0.00 41 3 Day I Pump, Trash, Diesel Powered, 6"wlhoses $120.00 $12.3.00 42 3 Week Pump, Trash, Diesel Powered, 6"wlhoses $360130 $3011.00 43 1 Month Pump, Trash, Diesel Powered, 6"wlhoses $840.00 $840.00 44 1 Del Pump, Trash, Diesel Powered, 6"wlhoses $O 0fl $0.00 45 1 Day Roller, 56" Sheep Foot, Vibratory Self Propelled $210.fl0 $214:Oi) 46 1 Week Roller, 56" Sheep Foot, Vibratory Self Propelled $630-00 $630.00 47 1 Month Roller, 56" Sheep Foot, Vibratory Self Propelled $1,57[1.00 $1157{1.013 48 1 Del Roller, 56"Sheep Foot, Vibratory Self Propelled $0,00 $0:00 49 1 Day Roller, 69" Sheep Foot, Vibratory Self Propelled $29.0.00 $290.00 50 1 Week Roller, 69" Sheep Foot,Vibratory Self Propelled $870.00 $87fl:00; 51 1 Month Roller, 69"Sheep Foot,Vibratory Self Propelled $2,61:0 Q0 $2,610.00 52 1 Del Roller, 69"Sheep Foot, Vibratory Self Propelled $Q 00 $fl.00 53 1 Day Trencher, Ditch Witch 3500, riding 4'-6'depth, 4"-6" $195.00 $195.00 Trencher, Ditch Witch 3500, riding 4'-6' depth, 4"-6" 54 1 Week width trench $585.Qfl $585.00 Trencher, Ditch Witch 3500, riding 4'-6' depth, 4"-6" 55 1 Month width trench $1,740 00 $1 740 ....00 Trencher, Ditch Witch 3500, riding 4'-6' depth, 4"-6' 56 1 Del width trench $0 00 40.00 57 4 Day ITrencher, Walk-behind, w12'deep capability $95:00 $9,5_Ot 58 4 Week Trencher, Walk-behind, w12' deep capability i1285.0.0 59 1 Month Trencher, Walk-behind, w12' deep capability $$55;00 60 1 Del Trencher, Walk-behind,w/2' deep capability 61 1 Day Water Truck, 1.250 Gallon $360.00 $35&00 62 1 Week Water Truck, 1250 Gallon $285.00 $285 0.0 63 1 Month I Water Truck, 1250 Gallon $855 00 $855 00 64 1 Del Water Truck, 1250 Gallon $0.00 $0.0.0 65 1 Day Wheel Loader, Three(3)yard rubber tire $300 00 $300:00 66 1 Week Wheel Loader, Three(3) yard rubber tire $9130 00 $9001}4 67 1 Month Wheel Loader, Three (3)yard rubber tire $2,700 00 $2,700 0Q 68 1 Del Wheel Loader, Three (3)yard rubber tire $0 00 $11.4() 69 1 Day JAII Terrain Straight Mast Forklift $140.0%.::. $140 011 70 1 Week JAII Terrain Straight Mast Forklift $420.00 $426.00 71 1 Month All Terrain Straight Mast Forklift $960 0U:::::::: :.::$' noo 72 1 Del All Terrain Straight Mast Forklift $0 00 $fl 00 73 5 Day Standard Warehouse Forklift(5000 Lb) $1 0 00 '- $110.0. 74 5 Week Standard Warehouse Forklift(5000 Lb) $30 0Q $331}01) 75 1 Month Standard Warehouse Forklift(5000 Lb) $65[100 $660:011 76 1 Del Standard Warehouse Forklift(5000 Lb) ;$0 04 $0 t)0 77 1 Day Standard Light Tower, (4000 waft) $70:00 $7tl 04 78 1 Week Standard Light Tower, (4000 watt) $210.00 $210,00 79 1 Month Standard Light Tower, (4000 watt) $680 40 $630.00 80 1 Del Standard Light Tower, (4000 waft) $0.00 $0.001 81 1 Day 42'Telescopic Handler $.300,,00 $300.00 82 1 Week 42'Telescopic Handler $900 00 $900.0{1 83 1 Month 42' Telescopic Handler $1,840 00 $1,804.0 84 1 Del 42'Telescopic Handler $49,435.00 $49,435.00 0.00% Hi-Way 2009 Pricing 2010 Pricing 1 1 Da Excavator, Track, 75,000 LB $8fl0 00 ' $8Ofl 00 2 1 Week Excavator, Track, 75,000 LB $2,4'00 00 $2,40©.00± 3 1 Month Excavator, Track, 75,000 LB $7,200.00 $7,2 .00 4 1 Del Excavator, Track, 75,000 LB $1,flfl0.00 $1,000.00 5 1 Day Roller, 84" Sheep Foot, Vibratory Self Propelled $345 00 $34a 00 6 1 Week Roller, 84" Sheep Foot, Vibratory Self Propelled $1,040.00 $1,040.00'. 7 1 Month Roller, 84"Sheep Foot, Vibratory Self Propelled $3,12000 $3,120.00 8 1 Del Roller, 84"Sheep Foot,Vibratory Self Propelled $6fl0.fl0. $600.fl0 9 1 Day Roller, Pneumatic, 15,000 Lb. $2:10.0fl ' $2110.00 10 1 Week Roller, Pneumatic, 15,000 Lb. 640, Q. $640.00' 11 1 Month Roller, Pneumatic, 15,000 Lb. ,$1,920,00 $1,920_flC1 12 1 Del Roller, Pneumatic, 15,000 Lb. $600 00 $600..00 $19,875.00 $19,875.00 0.0% Howard McAnear 2009 Pricing 2010 Pricing 1 1 Day Bulldozer, #D5 or Equal $440.00 $440 O0 2 1 Week Bulidozer, #D5 or Equal $1,320.00 $1,320.00 3 1 Month Pulldozer, #D5 or Equal $31960.40 $3,960.00 4 1 Del Bulldozer, #D5 or Equal $375.0(? $375.00 5 1 Da Bulldozer, #D6 or Equal $$35.00 $751;?0,0'. 6 1 Week Bulldozer,#D6 or Equal $1,950 00 $2,200 00 7 1 Month Bulldozer, #D6 or Equal $5, 20.00 $6,600.0{1 8 1 Del Bulldozer, #D6 or Equal $375 00 $475:00 9 1 Da Bulldozer, #D8 with Rear Ripper $1,320.00 $1,500.00` 10 1 Week Bulldozer, #D8 with Rear Ripper $3;965 00 $4;6 0-00.. 11 1 Month Bulldozer,#D8 with Rear Ripper $11;900.00 $13,500 00 12 1 Del Bulldozer, #D8 with Rear Ripper $580 DO $754.fl0 13 1 Day Excavator, Track, John Deere 690 or Equal $490 DI3 $600 14 1 Week Excavator, Track, John Deere 690 or Equal $x,465.00 $1,700.00 15 1 Month Excavator, Track, John Deere 690 or Equal $4,400....00 $5,000.00 16 1 Del Excavator, Track, John Deere 690 or Equal $375 00 $475.09 17 1 Day Loader, Tractor, Caterpillar, #953 or Equal $585:00 $5.85.00 18 1 Week Loader, Tractor, Caterpillar, #953 or Equal $1,760.00. $1,760.00 19 1 Month Loader, Tractor, Caterpillar,#953 or Equal $5;280.00 $5;280.00 20 1 Del Loader, Tractor, Caterpillar, #953 or Equal $375.00 $375..00 21 1 Day Loader, Tractor, Caterpillar, #963 or Equal $735 00 $850.00 22 1 Week Loader, Tractor, Caterpillar,#963 or Equal ..:..:.$2,200. -.Q0 $2,;500 00 23 1 Month Loader, Tractor, Caterpillar;#963 or Equal $6,600 00 $7,500,00 24 1 Del Loader, Tractor, Caterpillar,#963 or Equal $375,00 $475 00 25 1 Day I Reclaimer, RR-250 or Equal $7,320 00; $1,400;00 26 1 Week Reclaimer, RR-250 or Equal $3;665.00 $41.000.00 27 1 Month Reclaimer, RR-250 or Equal $11;000.04 $12;flMOO 28 1 Del Reclaimer, RR-250 or Equal $4-50,0 $550 0D 29 1 Day Reclaimer, SS-250 or Equal $930.OQ $1;000.00 30 1 Week Reclaimer, SS-250 or Equal $2,785 00 $3;000 00 31 1 Month Reclaimer, SS-250 or Equal $8,3613.00 $Q... 00 32 1 Del Reclaimer, SS-250 or Equal $450.00 $550.013 $86,090.00 $94,870.00 9.3%