HomeMy WebLinkAboutItem 26 - Portable Radios ITEM
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGE49-
MEETING DATE: JULY 20, 2010
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF
PORTABLE RADIOS FOR THE FIRE DEPARTMENT THROUGH AN
INTERLOCAL AGREEMENT WITH THE HOUSTON-GALVESTON
AREA COUNCIL
RECOMMENDATION:
City Council to consider approval of the purchase order to DFW Communications for the
purchase of five Motorola radios through an interlocal agreement with the Houston-Galveston
Area Council in the total amount of $19,781.50.
FUNDING SOURCE:
Funds are available in Lease Fund Account 325-42281-210-10-2010 Apparatus and Tools.
BACKGROUND:
This purchase will be made in accordance with an existing interlocal agreement with the
Houston Galveston Area Council (HGAC) as allowed by Texas Local Government Code,
Section 271.102. This interlocal agreement will satisfy all bidding requirements under the Local
Government Code. HGAC bid this commodity and established a contract with Motorola under
contract number RA01-08.
The purpose of this resolution is to approve the purchase of five new portable radios to
replace broken and outdated radios from Motorola, Inc. The radios are replacements for those
that are no longer manufactured or supported by Motorola. The radios will also match existing
City equipment and coordinate public safety electronics so that all systems are compatible.
Standardization will help to reduce maintenance costs. The new radios will ensure firefighters
and EMS personnel have the ability to communicate with dispatch and coordinating personnel
as well as improve interoperability between agencies.
Staff recommends approval of a resolution to purchase five portable radios from Motorola, Inc. in
the total amount of$19,781.50.
GR
Quote Number: QUO000110949
MOTOROLA Effective: 10 MAY 2010
Effective To: 09 JUL 2010
Bill-To: ShiA_To: Ultimate Destination:
GRAPEVINE POLICE DEPT GRAPEVINE POLICE DEPT GRAPEVINE POLICE DEPT
P 0 BOX 95104 307 W DALLAS RD 307 W DALLAS RD
GRAPEVINE,TX 76099 GRAPEVINE,TX 76051 GRAPEVINE,TX 76051
United States United States United States
Attention: Sales Contact:
Name: Mark Bills Name: Bill Kennedy
Phone: (817)410-3217 Email: bkennedy @dfwcomm.com
Phone: (817)789-8610
Contract Number: 17724
Freight terms: FOB Destination
Payment terms: Net 30 Due
Item Quantity Nomenclature Description Dist price Your price Extended Price
1 1 H97TGD9PW IAN APX7000 DIGITAL PORTABLE RADIO $2,632.00 $2,368.80 $2,368.80
la 1 QA00569AA ADD:71800MHZ PRIMARY BAND
lb 1 QA00574AA ADD:VHF SECONDARY BAND -
I c 1 QA00581AA ALT:NIMH HAPRES 2000 MAH FM $100.00 $90.00 $90.00
DELTA T(NNTN7035)
Id 1 Q241BA ADD:ANALOG OPERATION - - -
le 1 E4997L ENII:SUBMERSIBLE(DELTA T) $250.00 $225.00 $225.00
if 1 H64BC ALT:PUBLIC SAFETY YELLOW $25.00 $22.50 $22.50
lg 1 H37BP ADD:SMARTNET OPERATION $1,200.00 $1,080.00 $1,080.00
2 70 SVO03SVC0115D SUBSCRIBERPROGRAA04ING $1.00 $1.00 $70.00
3 1 NNTN7080A APX7000IMPRES SINGLE UNIT $125.00 $100.00 $100.00
CHARGER US1NA/CA/LA
Total Quote in USD $3,956.30
HGAC CONTRACT PRICING
PO Issued to Motorola must:
>Be a valid Purchase Order(PO)/Contract/Notice to Proceed on Company Letterhead. Note:Purchase Requisitions cannot be accepted
>Have a PO Number/Contract Number&Date
>Identify"Motorola"as the Vendor
>Have Payment Terms or Contract Number
>Be issued in the Legal Entity's Name
>Include a.Bill-To Address with a Contact Name and Phone Number
>Include a Ship-To Address with a Contact Name and Phone Number
>Include an Ultimate Address(only if different than the Ship-To)
>Be Greater than or Equal to the Value of the Order
>Be in a Non-Editable Format
>Identify Tax Exemption Status(where applicable)
>Include a Signature(as Required)
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE,TEXAS,AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
MOTOROLA RADIOS THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, the Houston Galveston Area Council is a qualified purchasing
cooperative program as authorized by Section 271.102 of the Texas Local Government
Code; and
WHEREAS,the City of Grapevine, Texas, has established an lnterlocal Agreement
with the Houston Galveston Area Council and wishes to utilize established contracts
meeting all State of Texas bidding requirements; and
WHEREAS, the Houston Galveston Area Council has established a contract with
Motorola, Inc. for the equipment and pricing listed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of the equipment from Motorola, Inc. for a total cost not to exceed $19,781.50.
Section. 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase of said equipment.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 20th day of July, 2010.
APPROVED:
ATTEST:
APPROVED AS TO FORM:
RES. NO. 2