HomeMy WebLinkAboutItem 13 - Tree Maintenance Services ITEM it
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: AUGUST 17, 2010
SUBJECT: AWARD OF RENEWAL OF AN ANNUAL CONTRACT FOR
TREE MAINTENANCE SERVICES
RECOMMENDATION:
City Council to consider renewal of an annual contract to Preservation Tree Services as
primary contractor and to Northwest Services dba Horton Tree Service as secondary
contractor to establish fixed annual pricing for tree maintenance services. Annual
expenditures will be limited to the budgeted amount for this service.
FUNDING SOURCE:
Funds will be limited to the budgeted amount for the following accounts:
100-44540-312-3 General Fund/Park Maintenance/Professional Services
119-44540-312-9 General Fund/Lake-Parks/Professional Services.
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid advertisement was posted in
the Fort Worth Star-Telegram on June 14, 2007 and June 27, 2007. The bid was
opened publicly on June 29, 2007.
The purpose of this bid was to establish annual fixed pricing for tree maintenance
services. This service will include all general tree maintenance services.
Invitations to bid were issued to eight vendors with two vendors responding.
Preservation Tree Services, Inc. was the lowest overall bid that met all of the bid
specifications and requirements. Northwest Services dba Horton Tree Service was
awarded as secondary contractor to insure the availability of services during possible
emergencies.
The bid specifications allowed for an initial one-year contract with four one-year options
to renew. If approved, this would be the third renewal period. Preservation Tree
Services and Northwest Services dba Horton Tree Service has provided this service in
the past with satisfactory results and both agree to renew the contract with no price
increases.
Staff recommends renewal of contract be awarded to Preservation Tree Services as
primary contractor and to Northwest Services dba Horton Tree Service as secondary
contractor for this service.
GR