HomeMy WebLinkAboutItem 09 - Library Information System ITEM
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER w
MEETING DATE: OCTOBER 19, 2010
SUBJECT: APPROVAL OF A RESOLUTION FOR THE RENEWAL OF A
SOFTWARE MAINTENANCE AGREEMENT FOR THE LIBRARY
INFORMATION SYSTEM
RECOMMENDATION:
City Council to consider approval of a resolution to declare SirsiDynix, Inc. a sole source
provider and renew the current service and maintenance contract covering software,
server and peripheral maintenance for the library information system. The total cost of
this agreement is not to exceed $20,433.15.
FUNDING SOURCE:
Funding for this purchase is currently available in account 100-44540-101-2 (General
FundlProfessional Services/Technology).
BACKGROUND:
This procurement will be made as a sole source in accordance with Local Government
Code Chapter 252, Subchapter B, Section 252.022 (A).
This request is to renew the current maintenance agreement to support the software
modules that operate as part of the library information software system. SirsiDynix, Inc.
is the current supplier of the software, server, peripheral modules and equipment.
SirsiDynix, Inc. is also the sole provider of maintenance for these items. The renewal
contract is for one year from October 1, 2010 to September 30, 2011.
Staff recommends approval of a contract renewal to SirsiDynix, Inc. in the total amount
of$20,433.15.
GR
October 4,2010(7:34AM)
SirsiDynbC �J ��S �:1" } (3$�f Quote. QMNTO0008759
D`to 8/30/2010
P 1
400 W Dynix Drive
Provo UT 84604-6660
Bill To: Ship To:
Grapevine Public Library Grapevine Public Library
1201 Municipal Way 1201 Municipal Way
Grapevine TX 76051 Grapevine TX 76051
Puretaase.tlider No. Customer 11 k Quat P�Cgpar�r#,bY `; Pa".r i nt Terms...>.:=Re Skiff .DaCe Master No.
MAINTE=NANCE 176705 NLT Net 30 01010000. 69,557
LltaarC#�." Rein tarrrtaber... tlnit Pricexf i?rrce:
50-95002-000 Annual Horizon Software Maintenance each $0.00 $11,158.43 $11,158.43
30-95005-000 Annual Software Maintenance for Other SirsiDynix P each $0.00 $207.33 $207.33
30-95006-000 Annual Third-Party Software Maintenance each $0.00 $3,090.23 $3,09023
30-95007-000 Annual Integrated Products Maintenance each $0.00 $3,749.63 $3,749.63
30-95009-000 Annual Hardware Peripheral Maintenance each $OAO $153.40 $153.40
30-95010-000 Annual Third-Party Subscription Maintenance each $0.00 $2,074.13 $2,074.13
Effective Period:
October 1,2010 Sept.30,2011
Subtotal $20,433.15
For questions,Please Contact:
ist $0.00
Barbara M Caradine @ 800-288-8020 ext 5566 M
.Tax $0.00
or barbaacne[sirsidynxcom
Frei .ht $0.00
Trade.Discount $0.00
20 433.15
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN
FACTS RELATIVE TO THE PURCHASE OF A
MAINTENANCE AGREEMENT; DETERMINING THAT THE
MAINTENANCE IS AVAILABLE FROM ONLY ONE SOURCE
AND AUTHORIZING THE CITY MANAGER TO EXECUTE
SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine desires to cover the following software under a
maintenance agreement:
SirsiDynix Software Maintenance $11,158.43
SirsiDynix Other Software Products $ 207.33
SirsiDynix 3rd Party Software Maintenance $ 3,090.23
SirsiDynix, Inc. Integrated Maintenance $ 3,749.63
SirsiDynix, Inc. Hardware Maintenance $ 153.40
SirsiDynix, Inc. Subscription Renewals $ 2,074.13
Total.:....... ................... $20,433.15
and;
WHEREAS, SirsiDynix, Inc. is the current supplier of the software, server and
peripheral modules and equipment and the sole provider of maintenance for the items
listed above.
NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE., TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of a maintenance agreement to cover the listed software for a total not to exceed
$20,433.15.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase of said maintenance agreement.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 19th day of October, 2010.
APPROVED:
ATTEST.
APPROVED AS TO FORM:
RES. NO. 2