HomeMy WebLinkAboutItem 05 - Convention and Visitors Bureau Headquarters ITS
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER SlZ-
MEETING DATE: DECEMBER 7, 2010
SUBJECT: PURCHASE OF OFFICE SYSTEMS AND FURNITURE FOR
CVB HEADQUARTERS
RECOMMENDATION:
City Council to consider approval of the purchase of 47 office systems and furniture for
CVB headquarters. The total cost is not to exceed $242,675.
FUNDING SOURCE:
Funding for this purchase is currently available in account 177-48840-016-350 (Bond
Monies for CVB Headquarters Project).
BACKGROUND:
This purchase will be made in accordance with a contract established through the U.S.
Communities Government Purchasing Alliance (Contract #RQ07-878957-20B).
Contract purchases through U.S. Communities are authorized under Texas Government
Code, Chapter 2054, Subchapter 2054.0565 (b) that states, "A political subdivision that
purchases an item or service using a contract under this section satisfies any other law
requiring the political subdivision to seek competitive bids for that item or service"
This request is for the purchase of 47 office systems for the headquarters for the
Convention & Visitors Bureau. It is for systems furniture and includes walls, doors,
desks, files, storage units and work station task chairs.
Even though additional quotations are not required under the Texas Government Code,
to insure the City was receiving competitive market pricing for this systems furniture,
staff met with several companies comparing, quality of furniture, installation and other
features of both the furniture and the companies. Once G.L. Seaman & Company was
determined as the best qualified vendor, they produced a quote that not only met the
U.S. Communities Government Purchasing Alliance Contract but they revisited with the
manufacturer to receive an additional 4% discount on the bulk of the furniture.
Staff recommends approval to purchase the systems furniture through the U.S.
Communities Government Purchasing Alliance Contract #RQ07-878957-20B in the total
amount of $242,675.
November 29, 2010 (4:10PM)