HomeMy WebLinkAboutItem 07 - Asphalt Road Surfacing Products ITEM
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: DECEMBER 21, 2010
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR
ASPHALT ROAD SURFACING PRODUCTS
RECOMMENDATION:
City Council to consider renewal of an annual contract for Bid 328-2010 to Reynolds
Asphalt, JLB Contracting, and Lane Construction Corporation as primary vendors and
secondary vendors for asphalt road surfacing products to be purchased on an as
needed basis .
FUNDING SOURCE:
Funds for this purchase are available in account 174-43301-090-000 Street
Maintenance 1 Capital Replacement 1 Transportation Infrastructure Maintenance in the
amount of$500,000.
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid was advertised in the Fort
Worth Star Telegram on October 22, 2009 and October 29, 2009. The contract was for
an initial one-year period with four, one-year renewal options. If renewed, this would be
the first renewal period. Bids were issued to four vendors with all four vendors
responding. The bid tabulation is attached for review.
The purpose of this bid was to establish fixed annual pricing for the purchase of asphalt
road surfacing products to be ordered and used by the Public Works Street Department.
Bids were submitted for four items. Of the vendors that met the specifications, Reynolds
Asphalt was lowest on two items, JLB Contracting and Lane Construction Corporation
was low on one item. To insure the availability, of supply, Staff recommends awarding
primary contracts to the lowest bids received and secondary contracts to the second
lowest received. (See attached bid tabulation.)
December 15,2010(4:04PM)
The City has used Reynolds Asphalt, JLB Contracting, and Lane Construction
Corporation in the past with satisfactory results. All vendors agreed to renew the contract
with increases in pricing due to the escalating cost of raw materials. (See attached list.)
Staff recommends award of the renewal of a contract to Reynolds Asphalt, JLB
Contracting, and Lane Construction Corporation as primary and secondary vendors for
asphalt road surfacing products.
GR
December 15,2010(4:04PM)
Reynolds Asphalt
2010 2011
Pricing Pricing
` ,
.. �..
Hot Mix Asphaltic concrete pavement, Type A
(Coarse-Graded Base Course, Loaded on city
1 1 Ton truck at plant) No Bid No Bid
Hot Mix Asphaltic concrete pavement, Type B
(Fine-Graded Base Course, Loaded on city
2 1 Ton truck at plant) $40.50 $44.70
Hot Mix Asphaltic concrete pavement, Type C
(Coarse-Graded Surface Course, Loaded on
3 1 Ton city truck at plant) $41.50 $46.50
Hot Mix Asphaltic concrete pavement, Type A
(Fine-Graded Surface Course, Loaded on city
4 1 Ton truck at plant) $41.50 $46.50
10.4%
J Contracting
2010 20'11
Pricing Pricing
ML
Hot Mix Asphaltic concrete pavement, Type A
(Coarse-Graded Base Course, Loaded on city
1 1 Ton truck at plant) $46.00 $52.70
Hot Mix Asphaltic concrete pavement, Type B
(Fine-Graded Base Course, Loaded on city
2 1 Ton truck at plant) $46.00 $52.70
Hot Mix Asphaltic concrete pavement, Type C
(Coarse-Graded Surface Course, Loaded on
3 1 Ton city truck at.plant) $46.50 $46.50
Hot Mix Asphaltic concrete pavement, Type A
(Fine-Graded Surface Course, Loaded on city
4 1 Ton truck at plant) $46.50 $46.50
6.8%
Lane Construction
2010 2011
Pricing Pricing
Hot Mix Asphaltic concrete pavement, Type A
(Coarse-Graded Base Course, Loaded on city
1 1 Ton truck at plant) No Bid No Bid
Hot Mix Asphaltic concrete pavement, Type B
(Fine-Graded Base Course, Loaded on city
2 1 Ton truck at plant) $40.00 $42.50
Hot Mix Asphaltic concrete pavement, Type C
(Coarse-Graded Surface Course, Loaded on
3 1 Ton city truck at plant) No Bid No Bid
Hot Mix Asphaltic concrete pavement, Type A
(Fine-Graded Surface Course, Loaded on city
4 1 Ton truck at plant) $42.50 $47.25
8.1%