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Home My WebLink About2019-06-27 Regular MeetingAGENDA GRAPEVINE HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING THURSDAY, JUNE 27, 2019 AT 4:30 P.M. GRAPEVINE HOUSING AUTHORITY OFFICE 131 STARR PLACE, GRAPEVINE, TEXAS CALL TO ORDER CITIZENS COMMENTS REGULAR MEETING I. REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY) A. Rent Delinquency and Information Sheet B. Capital Funds Report and Work in Progress C. Report of Public Housing Activity and Issues through June 24, 2019 D. Update from the Resident Advisory picnic May 17 and meeting held on June 21, 2019 NEW BUSINESS 2. Consideration of the minutes from the April 25, 2019 meeting and take any necessary action. 3. Consideration and approval of Resolution No. 19-07, to authorize the Executive Director to participate in the TIPS Purchasing Cooperative and take any necessary action. 4. Consideration and approval of Resolution No. 19-08, to authorize the Executive Director to enter into a contract with the TIPS Purchasing Cooperative to replace the roofs on all buildings on Starr Place and W. Texas St. 5. Consideration and approval of Resolution No. 19-09, to authorize the Executive Director to enter into a contract with Cande Lawn Services. 6. Consideration and acceptance of the March and April 2019 monthly financial statements and take any necessary action. 7. Report by the Ex Officio member of the Senior Advisory Board on the June 4, 2019 meeting. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE GRAPEVINE HOUSING AUTHORITY OFFICE AT (817) 488-8132 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL BOARD OF COMMISSIONERS MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 24ND DAY OF JUNE BY 4:30 P.M. �l JmAyefett, Executive Director State of Texas County of Tarrant City of Grapevine The Board of Commissioners of the Grapevine Housing Authority met in Regular Session on this the 27th day of June 2019 in the Conference Room of the Grapevine Housing Authority, with the following members present to wit: Linda Troeger Bonnie McHugh Karen Rice Ethel Anderson Teri Rhodes -Cantu Chair Vice -Chair Finance Officer Resident Commissioner Commissioner Constituting a quorum, with the following also present: Duff O'Dell City Counsel Liaison Jane Everett Executive Director CITIZENS COMMENTS No Citizen comments. REGULAR MEETING — CALL TO ORDER Chairperson Troeger called the meeting to order at 4:30 p.m. Item #1 Report of the Executive Director (Informational Only) A. Rent Delinquency and Information Sheet The Executive Director reported to the Board on the rent delinquencies, number of empty units, work orders and statistical information for the waiting list for Public Housing through June 24, 2019. The Executive Director updated the Board on the results of the annual waiting list confirmation mailing. The waiting list will open in August or September 2019; GHA will have a better idea in early July. B. Capital Funds Report and Work in Progress The Executive Director reported to the Board on the current Capital Funds and corresponding projects. C. Report of Public Housing Activity and Issues GHA is working with Cameron Alread Architects to replace the water main on Starr Place. The engineering drawings are almost complete. After review with the GHA staff, the ads will be place in the paper requesting bids. D. Minutes from the Resident Advisory Meetings held March and April 2019 The Board was provided the minutes from the May picnic and June 2019 Resident Advisory Board meeting. NEW BUSINESS Item #2 - Consideration of the minutes from the April 25 2019 meeting and take any necessary action The Board was provided the minutes from the April 25, 2019 meeting for approval, they requested changes to the minutes which were noted. Commissioner Rice moved and Commissioner Rhodes -Cantu seconded to accept the April 25, 2019 minutes as amended. Ayes: Troeger, McHugh, Rice, Anderson & Rhodes -Cantu Nays: None Motion passed Item #3 - Consideration and approval of Resolution No. 19-07, to authorize the Grapevine Housing Authority to participate in the TIPS Purchasing Cooperative and to appoint the Executive Director to be the primary signatory. The Board was presented with information regarding the TIPS Purchasing Cooperative and the benefits. Commissioner McHugh moved and Commissioner Anderson seconded to adopt Resolution No. 19-07 to authorize the Grapevine Housing Authority participate in the TIPS Purchasing Cooperative and to appoint the Executive Director to be the primary signatory. Ayes: Troeger, McHugh, Rice, Anderson & Rhodes -Cantu Nays: None Motion passed Item #4 - Consideration and approval of Resolution No. 19-08 to approve the Executive Director to enter into a contract with Paragon Roofing Inc. The Board was provided with the TIPS vetting pricing spreadsheet for each building that is scheduled to get a new roof and a copy of the contract with Paragon Roofing Inc. There was a discussion whether the housing authority should upgrade the shingles from class III to class IV shingles. It was decided to approve the contract as is, the Executive Director will let the Board know the benefits of an upgrade and if they want to take action another meeting would be called. Commissioner Rhodes -Cantu moved and Commissioner McHugh seconded to adopt Resolution 19-08 to allow the Executive Director to enter into a contract with Paragon Roofing Inc. Ayes: Troeger, McHugh, Rice, Anderson & Rhodes -Cantu Nays: None Motion passed Item #5 - Consideration and approval of Resolution No. 19-09. to authorize the Executive Director to enter into a contract with Cande Lawn Services. The contract with Cande Lawn Services was not available for approval. The Board did not want to hold up engaging a lawn service, they made the decision to amend the resolution to include "a comparable lawn company". Commissioner Rice moved and Commissioner McHugh seconded to adopt Resolution 19-09 as amended, to allow the Executive Director to enter into a contract with Cande Lawn Services or a comparable company. Ayes: Troeger, McHugh, Rice, Anderson & Rhodes -Cantu Nays: None Motion passed Item #6 - Consideration and acceptance of the March and April 2019 monthly financial statements and take any necessary action. The Board was provided an electronic copy of the financial statements for the months of March and April 2019. Commissioner Rice reviewed the March and April 2019 financial statements and found them to be acceptable Commissioner Rice moved and Commissioner Rhodes -Cantu seconded to accept the March and April 2019 financial statements. Ayes: Troeger, McHugh, Rice, Anderson & Rhodes -Cantu Nays: None Motion passed Item #7 - Report by the Ex Officio member of the Senior Advisory Board on the April 2. 2019 meeting. Commissioner Rhodes -Cantu and City Council member Duff O'Dell updated the Board on the Senior Advisory Board meeting held April 4, 2019. The Senior Advisory Board does not have bylaws nor a mission statement; a decision was made to draw up those documents. No action taken. ADJOURNMENT Commissioner McHugh moved and Commissioner Anderson seconded that the meeting be adjourned. Ayes: Troeger, McHugh, Rice, Anderson & Rhodes -Cantu Nays: None Motion passed. Meeting adjourned at 5:19 p.m. PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY ON THE 25th DAY OF JULY 2019. APPROVED: Bonnie McHugh, Vice Chair ATTEST: MUM Executive Director