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HomeMy WebLinkAbout2019-07-16 Joint MeetingCITY OF GRAPEVINE, TEXAS A VINE REGULAR JOINT MEETING OF CITY COUNCIL AND PLANNING AND ZONING COMMISSION T E ,X A s TUESDAY, JULY 16, 2019 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:30 p.m. Dinner— City Council Conference Room 7:00 p.m. Call to Order of City Council Meeting — City Council Chambers 7:00 p.m. Executive Session — City Council Conference Room 7:30 p.m. Joint Regular Meeting — City Council Chambers CALL TO ORDER: 7:00 p.m. — City Council Chambers EXECUTIVE SESSION: 1 . City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Consultation with and legal advice from the City Attorney regarding pending litigation (Muns, et al. v. Grapevine — Cause No. 348-303736-18), pursuant to Section 551 .071 , Texas Government Code. B. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551 .072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551 .087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. — City Council Chambers 2.Invocation and Pledge of Allegiance: Commissioner Monica Hotelling JOINT PUBLIC HEARINGS 3.Final Plat of Lot 1 R, Block 1 and Lots 1 and 2, Block 2, Airport Crossing JV Wells City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Brian Satagaj requesting to replat Lot 1 , Block 1 , Airport Crossing JV Wells and 35.44 acres of unplatted land. The subject property is located at 1057 Texan Trail and is currently zoned "CC" Community Commercial District. Planning and Zoning Commission to recess to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking any action during Citizen Comments. NEW BUSINESS 5. Consider Resolution No. 2019-26 authorizing grant document finalization to the State of Texas Justice Assistance Program Grant for Fiscal Year 2020, Ordinance No. 2019-041 appropriating funds in the Grant Fund, and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 6. Consider the renewal of an annual contract for ethernet internet circuit services from CenturyLink Communications, LLC. Chief Technology Officer recommends approval. 7. Consider the sole source purchase and installation of four CCTV VideoXpert servers from Schneider Electric. Chief Technology Officer and Public Works Director recommend approval. City Council July 16, 2019 Page 2 8. Consider the award of an informal request for quote for the repairs of three wet wells from Precision Pump Systems. Public Works Director recommends approval. 9. Consider the renewal of an annual contract for elevator maintenance services with ThyssenKrupp Elevator Corporation. Public Works Director recommends approval. 10. Consider the minutes of the July 2, 2019 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551 .001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. PLANNING AND ZONING COMMISSION RECOMMENDATIONS 11 . Final Plat of Lot 1 R, Block 1 and Lots 1 and 2, Block 2, Airport Crossing JV Wells Consider the recommendation of the Planning and Zoning Commission and take any necessary action. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551 , I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on July 12, 2019 by 5:00 p.m. Rap yr I Shawna Barnes r a Assistant City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. City Council July 16, 2019 Page 3 CITY OF GRAPEVINE, TEXAS A d VINK REGULAR PLANNING AND ZONING COMMISSION MEETING TUESDAY, JULY 16, 2019 T F x n s GRAPEVINE CITY HALL, SECOND FLOOR g•.f 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 7:00 p.m. Briefing Session - Planning and Zoning Commission Conference Room 7:30 p.m. Joint Meeting with City Council - City Council Chambers 7:30 p.m. Regular Session - Planning and Zoning Commission Conference Room CALL TO ORDER: 7:00 p.m. - Planning and Zoning Commission Conference Room BRIEFING SESSION 1. Conduct Oaths of Office for new and reappointed Commission Members. 2. Elect a Chairman and Vice -Chairman. 3. Planning and Zoning Commission to conduct a briefing session to discuss all items scheduled on tonight's agenda. No action will be taken. Each item will be considered during the Regular Session which immediately follows the Joint Public Hearings. JOINT MEETING WITH CITY COUNCIL: 7:30 p.m. - City Council Chambers 4. Invocation and Pledge of Allegiance: Commissioner Monica Hotelling JOINT PUBLIC HEARINGS 5. Final Plat of Lot 1 R, Block 1 and Lots 1 and 2, Block 2, Airport Crossing JV Wells City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Brian Satagaj requesting to replat Lot 1, Block 1, Airport Crossing JV Wells and 35.44 acres of unplatted land. The subject property is located at 1057 Texan Trail and is currently zoned "CC" Community Commercial District. Planning and Zoning Commission to recess to Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. REGULAR SESSION: 7:30 p.m. (Immediately following Joint Public Hearings) — Planning and Zoning Commission Conference Room NEW BUSINESS 6. Final Plat of Lot 1 R, Block 1 and Lots 1 and 2, Block 2, Airport Crossing JV Wells Consider the application and make a recommendation to City Council. 7. Consider the minutes of the June 18, 2019 Regular Planning and Zoning Commission meeting. NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a representative will present the recommendations of the Planning and Zoning Commission to the City Council for consideration in the City Council Chambers. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on July 12, 2019 by 5:00 p.m. Shawna Barnes Assistant City Secretary GRApF i im LU Z% x Y CO If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. Planning and Zoning Commission July 16, 2019 Page 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 16th day of July, 2019 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tern Sharron Rogers Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, with Council Members Chris Coy and Duff O'Dell being absent, with the following members of the Planning and Zoning Commission: Larry Oliver Chairman BJ Wilson Vice Chairman Monica Hotelling Member Jim Fechter Member Gary Martin Member Dennis Luers Member David Hallberg Alternate Member constituting a quorum, with Member Beth Tiggelaar and Alternate Member Traci Hutton being absent, and the following members of the City Staff: Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 7:00 p.m. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Consultation with and legal advice from the City Attorney regarding pending litigation (Muns, et al. v. Grapevine — Cause No. 348-303736-18), pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:03 p.m. The closed session ended at 7:15 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.071, 551.072 or 551.087. Relative to Section 551.087, Assistant City Manager Jennifer Hibbs requested Council approve the First Amendment to the Economic Development Performance and Incentive Agreement with 2nd IP, LP; approve the assignment to The Trade Group, Inc.; and authorize the City Manager to execute same and all other associated documents and to take all other necessary action. Motion was made to approve the First Amendment to the Economic Development Performance and Incentive Agreement with 2nd IP, LP; approve the assignment to The Trade Group, Inc.; and authorize the City Manager to execute same and all other associated documents and to take all other necessary action. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Slechta, and Leal Nays: None Approved: 5-0 REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:32 p.m. in the City Council Chambers. Item 2. Invocation and Pledge of Allegiance Commissioner Monica Hotelling delivered the Invocation and led the Pledge of Allegiance. City Council Meeting July 16, 2019 Page 2 JOINT PUBLIC HEARINGS Item 3. Final Plat of Lot 1 R, Block 1 and Lots 1 and 2, Block 2, Airport Crossing JV Wells Deputy Director of Public Works Scott Dyer reported the applicant was requesting to replat Lot 1, Block 1, Airport Crossing JV Wells and 35.44 acres of unplatted land. The subject property is located at 1057 Texan Trail and is currently zoned "CC" Community Commercial District. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Luers Second: Hotelling Ayes: Oliver, Wilson, Hotelling, Fechter, Martin, Luers, and Hallberg Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Rogers Second: Slechta Ayes: Tate, Freed, Rogers, Slechta, and Leal Nays: None Approved: 5-0 Mayor Tate announced the Planning and Zoning Commission would recess to the Planning and Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. Item 4. Citizen Comments There was no one wishing to speak during citizen comments. NEW BUSINESS Item 5. Consider Resolution No. 2019-026 authorizing grant document finalization to the State of Texas Justice Assistance Program Grant for Fiscal Year 2020, Ordinance No. 2019-041 appropriating funds in the Grant Fund, and take any necessary action. Police Chief Mike Hamlin presented this item and answered questions from Council. The State of Texas Justice Assistance Program Grant will allow the Department to purchase a portable Forensic Light Source and a Fingerprint Development Chamber. The proposed ordinance will allocate $24,000 to the Grant Fund that will be reimbursed upon issuance of the grant. City Council Meeting July 16, 2019 Page 3 Motion was made to approve Resolution No. 2019-026 authorizing grant document finalization to the State of Texas Justice Assistance Program Grant and Ordinance No. 2019-041 appropriating the funds. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Slechta, and Leal Nays: None Approved: 5-0 RESOLUTION NO. 2019-026 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE ACCEPTANCE ON BEHALF OF THE CITY OF GRAPEVINE, TEXAS FOR THE PURPOSE OF PARTICIPATING IN THE STATE OF TEXAS JUSTICE ASSISTANCE GRANT PROGRAM, HEREINAFTER REFERRED TO AS THE "GRANT PROGRAM"; CERTIFYING THAT THE APPLICANT IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE; AND CERTIFYING THAT THE APPLICANT'S MATCHING SHARE IS READILY AVAILABLE ORDINANCE NO. 2019-041 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $241000 IN THE GRANT FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were no requests to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 6. Consider the renewal of an annual contract for Ethernet internet circuit services from CenturyLink Communications, LLC. Chief Technology Officer Tessa Allberg recommended approval of the renewal of the contract for Ethernet internet circuit services for an annual amount not to exceed $71,064. City Council Meeting July 16, 2019 Page 4 Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Freed Ayes: Tate, Freed, Rogers, Slechta, and Leal Nays: None Approved: 5-0 Item 7. Consider the sole source purchase and installation of four CCTV VideoXpert servers from Schneider Electric. Chief Technology Officer Allberg and Public Works Director Bryan Beck recommended approval of the purchase and installation of four CCTV VideoXpert servers for an amount not to exceed $129,149. This purchase is to upgrade Control Point video system that is currently used throughout city facilities. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Freed Ayes: Tate, Freed, Rogers, Slechta, and Leal Nays: None Approved: 5-0 Item 8. Consider the award of an informal request for quote for the repairs of three wet wells from Precision Pump Systems. Public Works Director Beck recommended approval of the informal request for quote for repairs of three wet wells at the Minter's Chapel Lift Station for an amount not to exceed $377000. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Freed Ayes: Tate, Freed, Rogers, Slechta, and Leal Nays: None Approved: 5-0 Item 9. Consider the renewal of an annual contract for elevator maintenance services with ThyssenKrupp Elevator Corporation. Public Works Director Beck recommended approval of the annual contract for elevator maintenance services for an amount not to exceed $36,772. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Freed Ayes: Tate, Freed, Rogers, Slechta, and Leal Nays: None Approved: 5-0 City Council Meeting July 16, 2019 Page 5 Item 10. Consider the minutes of the July 2, 2019 Regular City Council meeting^ City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Freed Ayes: Tate, Freed, Rogers, Slechta, and Leal Nays: None Approved: 5-0 PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 11. Final Plat of Lot 1 R, Block 1 and Lots 1 and 2, Block 2, Airport Crossing JV Wells Deputy Director Dyer reported the Planning and Zoning Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and Final Plat of Lot 1 R, Block 1 and Lots 1 and 2, Block 2, Airport Crossing JV Wells. Motion: Slechta Second: Freed Ayes: Tate, Freed, Rogers, Slechta, and Leal Nays: None Approved: 5-0 ADJOURNMENT Motion was made to adjourn the meeting at 7:40 p.m. Motion: Rogers Second: Slechta Ayes: Tate, Freed, Rogers, Slechta, and Leal Nays: None Approved: 5-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 6th day of August, 2019. APPROVED: M William D. Tate Mayor City Council Meeting July 16, 2019 Page 6 ATTEST: 000 L&hz6L, x rn Tara Brooks ► CitySecretary v City Council Meeting July 16, 2019 Page 7