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HomeMy WebLinkAbout2008-08-05 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, AUGUST 5, 2008 AT 6:15 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Real property relative to deliberation of the exchange, lease or value of City owned properties pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to real property and conference with employees under Sections 551.072 and 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 1st day of August, 2008 at 5:00 p.m. IPA 14alt L'nd. Huff �7 City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 5th day of August, 2008 at 6:15 p.m. in the City Council Conference Room, Second Floor,200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager Matthew Boyle Assistant City Attorney Linda Huff City Secretary oawo CALL TO ORDER Mayor Tate called the meeting to order at 6:40 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) real property relative to deliberation of the exchange, lease or value of City owned properties pursuant to Section 551.071, Texas Government Code; (B) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. NOTE: Item B was not discussed. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to real property or conference with City Manager and Staff under Sections 551.072 and 551.087, Texas Government Code. 08/05/08 NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:30 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of August, 2008. APPROVED: William D. Tate Mayor ATTEST: Lin a Huff 77* City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, AUGUST 5, 2008 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Mayor Pro Tem C. Shane Wilbanks PRESENTATION 1. Presentation to Sabre/Travelocity relating to the "Take Pride in America" Public/Private Partnership Award. 2. Presentation to the City Council of the signed Sister City Accord with West Lothian, Scotland. CITIZEN COMMENTS NEW BUSINESS 3. Consider citizen appointments to boards and commissions; Chairman appointments to the Convention & Visitors Bureau Advisory Board, the Grapevine Heritage Foundation, Parks & Recreation Advisory Board and the Senior Citizens Advisory Board; Mayor to appoint City Council liaisons to the boards and take any necessary action. 4. Consider approval of a resolution to accept the Certified Tax Roll having a total appraised value of$6,949,366,312.00 less exemptions of$995,277,941.00 for a net taxable value of$5,954,088,371.00 and take any necessary action. 5. Consider a resolution suspending a rate increase request made by Oncor Electric Delivery and take any necessary action. 6. Consider approving the Tarrant County contract with Quality Excavation for the 33rd Year Community Development Block Grant waterline replacement project and take any necessary action. 7. Consider a resolution authorizing membership in the City's Aggregation Power Project (CAPP) and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 8. Consider the appointment of Grapevine-Colleyville Independent School District Board Member Leon Leal to serve as the ex-officio member of the Parks & Recreation Advisory Board for a one year term. Parks & Recreation Director recommends approval. 9. Consider authorizing a maintenance contract with SHI Government Solutions, Inc. covering various network software licenses. Assistant City Manager recommends approval. 10. Consider renewal of the Paving Fabric Annual Contract to Lone Star Products, Inc. as primary contractor and reject renewal to White Cap Construction Supply as secondary contractor. Public Works Director recommends approval. 11. Consider renewal of Temporary Employment Services Annual Contract to Temporaries of Texas. Assistant City Manager recommends approval. 12. Consider renewal of Tree Maintenance Services Annual Contract to Preservation Tree Services as primary contractor and Northwest Services dba Horton Tree Service as secondary contractor. Parks & Recreation Director recommends approval. 13. Consider authorizing the purchase of services for the conversion of a van body into a Fire Department dive truck from Metro Fire Apparatus Specialists, Inc. Fire Chief recommends approval. 14. Consider authorizing the purchase and installation of an engine and transmission from Stewart & Stevenson, Inc. for the Police Department Command Bus. Police Chief recommends approval. 15. Consider the minutes of the July 15 and 21, 2008 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature,the Regular City Council Meeting Agenda was prepared and posted on this the 1st day of August, 2008 at 5:00 p.m. in a Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th day of August, 2008 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager Matthew Boyle Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:48 p.m. INVOCATION Mayor Pro Tern Wilbanks delivered the Invocation. ITEM 1. PRESENTATION, SABRE/TRAVELOCITY, TAKE PRIDE IN AMERICA AWARD Recreation Coordinator Mary Jo Tellin presented the City Council with the Take Pride in America Award received in Washington, D. C., from the Department of Interior for the major renovation on Meadowmere Park. The cleanup project exemplifies the Department of Interiors' goal to improve America's land through public/private partnerships through volunteerism. The award was presented for the City's partnership with Sabre/Travelocity and the 178 volunteers, including children, who participated in the Saturday and Tuesday cleanup of the park. Ms. Tellin stated this is the fourth time that Sabre/Travelocity has joined with the City in a cleanup project. Mayor Tate expressed appreciation to Sabre/Travelocity for partnering with the City in various cleanup projects. 08/05/08 moo ITEM 2. PRESENTATION, SISTER CITY ACCORD, WEST LOTHIAN, SCOTLAND Ms. Naomi Saenz, Assistant to the Convention & Visitors Bureau Executive Director, presented Mayor Tate, on behalf of Provost Tom Kerr, with the signed Sister City Accord from West Lothian, Scotland, Grapevine's third Sister City. Ms. Saenz also presented Mayor Tate a copy of the plaque posted at the entrance of the Hospital Guadalupano in Parras de la Fuente, Mexico, recognizing Grapevine's valuable support of the hospital and citizens of Parras. ITEM 3. CITIZEN APPOINTMENTS, BOARDS AND COMMISSIONS City Secretary Huff read the following recommendations for citizen appointments to boards and commissions: Building Board of Appeals Joe Lipscomb Russell Kidd Howard Hallman Board of Zoning Adjustments Carl Hecht Dennis Leurs Richard Adams Debra Holt Ken White, Alternate 1 year Convention & Visitors Bureau Chris Leighton Steve Stinson Paul Slechta LuAnn Chapman Gatts, Alternate 1 year Terri Shimmel, Alternate 2 years Golf Advisory Board Elbridge Christison, Place 1 Daniel Driscoll, Place 2 Doug DeWaters, Place 5 Danny Langley, Place 6 Bob Reeves, Place 9 2 08/05/08 Grapevine Heritage Foundation Melva Stanfield Dr. Curtis Ratliff Balla Wright Nathan Loftice Rick Lawlis Angela Weddle Tommy Hardy Historic Preservation Commission Burl Gilliam Kathrine Brink Margaret Telford Ronda Baker Andrews Ted Ware, Alternate 1 year Charlie Hare, Alternate 1 year Health Officer Dr. Andrew Kilgus Grapevine Housing Board of Commissioners Cathy Martin Randy Bacon Library Advisory Board Bruce Rider Susan Peabody Fred Sheffler Parks & Recreation Advisory Board Elizabeth Kaufman, Place 6, 1 year Bob Tipton, Place 8 Dave Buhr, Place 9 Planning & Zoning Commission Larry Oliver Jim Fechter Gary Martin, 1 year Wayne Szot, Alternate 1 year 3 08/05/08 Elaine Martin, Alternate 1 year Senior Citizens Advisory Board a, Dick Guckel Bruce Walters Paul Ernst Carey Miller Grapevine 4B Economic Development Matt Carnes Martin Honeycutt Chris Reyher Council Member Freed, seconded by Mayor Pro Tem Wilbanks, offered a motion to appoint the citizens as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Mayor Tate made the following appointments of City Council liaisons and committees: William D. Tate Tax Increment Finance District Boards - One and Two Crime Control & Prevention District Board (2006) Grapevine 4B Economic Development Corporation Board (2007) Shane Wilbanks Parks & Recreation Advisory Board (2002) Historic Preservation Commission (2008) Open Space Review Committee (1998) U. S. Army Corps of Engineer Liaison (1995) Tax Increment Finance District Boards — One and Two Utility Committee (1998) 1st Alternate Golf Course Advisory Board (2002) Crime Control & Prevention District Board (2006) Grapevine 4B Economic Development Corporation Board (2007) Sharron Spencer Building Board of Appeals (2001) Convention & Visitors Advisory Board (2008) Housing Authority Board of Commissioners (1998) Facilities Committee (1985) 1st Alternate Planning & Zoning Commission (2001) Crime Control & Prevention District Board (2006) Grapevine 4B Economic Development Corporation Board (2007) 4 08/05/08 Roy Stewart Board of Zoning Adjustment (2003) Senior Citizens Advisory Board (2008) Audit Committee (1998) Facilities Committee (1996) Impact Fee Committee (Ex-Officio) (1996) Citizens Drainage Review Committee (1990) Tax Increment Finance District Boards — One and Two 1st Alternate Building Board of Appeals (2001) Crime Control & Prevention District Board (2006) Darlene Freed Planning & Zoning Commission (2008) Teen Court Advisory Board (1998) Audit Committee (1998) Grapevine/Colleyville Independent School Board Liaison (1998) DFW Airport Board Liaison (2001) Crime Control & Prevention District Board (2006) Grapevine 4B Economic Development Corporation Board (2007) Mike Lease Golf Course Advisory Board (2007) Heritage Foundation Advisory Board (2007) Facilities Committee (2008) Tax Increment Finance District Boards — One and Two (2007) 1st Alternate Senior Citizens Advisory Board (2007) 1st Alternate Parks & Recreation Advisory Board (2007) *x . Crime Control & Prevention District Board (2007) Chris Coy Library Advisory Board (2008) 1st Alternate Board of Zoning Adjustment (2008) Utility Committee (2008) Tax Increment Finance District Boards — One and Two (2008) Impact Fee Committee (Ex-Officio) (2008) Crime Control & Prevention District Board (2008) Mayor Tate announced that Chair appointments to the Convention & Visitors Bureau Advisory Board, the Grapevine Heritage Foundation, Parks & Recreation Advisory Board and the Senior Citizens Advisory Board would be made at the next City Council meeting. It was also noted that consideration to expand the Facilities Committee from three to four members should be placed on the next agenda. ITEM 4. RESOLUTION, ACCEPT CERTIFIED TAX ROLL Managing Director of Financial Services Fred Werner requested approval of a resolution to accept the Certified Tax Roll having a total appraised value of $6,949,366,312.00 less exemptions of$995,277,941.00 for a net taxable value of$5,954,088,371.00. He reported the new construction value included in the net taxable value amount is $188,548,262.00. 5 08/05/08 Motion by Mayor Pro Tern Wilbanks, seconded by Council Member Lease, to approve the resolution as recommended prevailed by the following vote: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2008-26 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS APPROVING THE TAX ROLL FOR 2008 ON PROPERTY WITHIN THE CITY AND PROVIDING AN EFFECTIVE DATE ITEM 5. RESOLUTION, SUSPEND ONCOR ELECTRIC DELIVERY RATE INCREASE REQUEST Assistant City Manager Jennifer Hibbs recommended approval of a resolution suspending a rate increase request made by Oncor Electric Delivery at the end of June with cities retaining original jurisdiction seeking to increase system-wide transmission and distribution rates by $275 million. The Company asked the City to approve a 17.6% increase in residential rates, a 9.1% increase in commercial rates, and a 5.8% increase in street lighting rates. According to Oncor, annual rates would increase by approximately $60 for an average residential customer. The attached resolution suspends the August 8, 2008 effective date of the Company's rate increase for the maximum period permitted by law to allow the City,working in conjunction with the Steering Committee of cities served by Oncor, to evaluate the filing, determine whether the filing complies with law, and if lawful, to determine what further strategy, including settlement, to pursue. Mayor Pro Tem Wilbanks, as a member of the Utility Committee, concurs with the recommendation. Discussion ensued regarding the projected increase to residential customers. It was determined the annual rate increase could be more than $60 for the average residential customer. Motion by Council Member Freed, seconded by Council Member Stewart, to approve the resolution suspending the rate increase request as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2008-27 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEXAS, SUSPENDING THE AUGUST 8, 2008, 6 08/05/08 EFFECTIVE DATE OF ONCOR ELECTRIC DELIVERY COMPANY REQUESTED RATE CHANGE TO PERMIT THE CITY TIME TO STUDY THE REQUEST AND TO ESTABLISH REASONABLE RATES;APPROVING COOPERATION WITH ONCOR CITIES STEERING COMMITTEE TO HIRE LEGAL AND CONSULTING SERVICES AND TO NEGOTIATE WITH THE COMPANY AND DIRECT ANY NECESSARY LITIGATION AND APPEALS; FINDING THAT THE MEETING AT WHICH THIS RESOLUTION IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; REQUIRING NOTICE OF THIS RESOLUTION TO THE COMPANY AND LEGAL COUNSEL FOR THE STEERING COMMITTEE AND PROVIDING AN EFFECTIVE DATE ITEM 6. APPROVE TARRANT COUNTY CONTRACT, QUALITY EXCAVATION, 33RD YEAR COMMUNITY DEVELOPMENT GRANT PROGRAM Deputy Director of Public Works Stan Laster recommended approval of the Tarrant County contract with Quality Excavation for the 33rd Year Community Development Block Grant waterline replacement project in the base bid amount of$69,793.00 and authorize Staff to forward the approval recommendation to Tarrant County officials. The project consists of the replacement of an existing 6" cast iron water line in Worth Street between Dooley Street and Austin Street with an estimated 90 day construction time. Motion by Council Member Freed, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 7. RESOLUTION, AUTHORIZE MEMBERSHIP, CITY'S AGGREGATION POWER PROJECT Public Works Director recommended approval of a resolution authorizing membership in the City's Aggregation Power Project(CAPP)and authorize initial membership payment not to exceed $14,000.00. CAPP is a non-profit group created in 2001 that pools Texas cities' electric power needs in order to negotiate lower, more stable prices through bulk purchasing (aggregation). CAPP currently has more than 100 members and is run entirely by its members. The voluntary ten-person CAPP Board of Directors is made up of city employees and city officials and meets once a month. CAPP's current contract expires in December 2008. The City will have the opportunity to be part of their new contract that will begin in January 2009, whether it is with a retail electric provider or a long term contract with a power generator. Motion by Council Member Spencer, seconded by Mayor Pro Tem Wilbanks,to approve as • recommended prevailed by the following vote: 7 08/05/08 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2008-28 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE ARTICLES OF INCORPORATION AND BYLAWS OF CITIES AGGREGATION POWER PROJECT, INC., A POLITICAL SUBDIVISION CORPORATION;ACCEPTING MEMBERSHIP IN SAID CORPORATION; APPOINTING A REPRESENTATIVE TO SERVE ON BEHALF OF THE CITY OF GRAPEVINE; APPROVING PAYMENT OF AN INITIAL MEMBERSHIP FEE AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. 0001. Motion by Council Member Stewart, seconded by Council Member Spencer,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 8. Appoint Grapevine-Colleyville Independent School District Board Member, Parks & Recreation Advisory Board Parks & Recreation Director recommended approval of the appointment of Grapevine- Colleyville Independent School District Board Member Leon Leal to serve as the ex-officio member of the Parks & Recreation Advisory Board for a one year term. Motion by Council Member Stewart, seconded by Council Member Spencer,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 8 08/05/08 Item 9. Authorize Maintenance Contract, SHI Government Solutions, Inc. Assistant City Manager recommended approval of a maintenance contract with SHI Government Solutions, Inc. covering various network software licenses in an amount not to exceed $30,708.26. Motion by Council Member Stewart, seconded by Council Member Spencer,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 10. Renew Bid 258-2006 Paving Fabric Annual Contract Public Works Director recommended approval of the renewal of the Paving Fabric Annual Contract to Lone Star Products, Inc. as primary contractor and reject renewal to White Cap Construction Supply as secondary contractor. Motion by Council Member Stewart, seconded by Council Member Spencer,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy , Nays: None Item 11. Renew Temporary Employment Services Annual Contract Assistant City Manager recommended renewal of the Temporary Employment Services Annual Contract to Temporaries of Texas. Motion by Council Member Stewart, seconded by Council Member Spencer,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 12. Renew Tree Maintenance Services Annual Contract Parks & Recreation Director recommended approval of the renewal of Tree Maintenance Services Annual Contract to Preservation Tree Services as primary contractor and Northwest Services dba Horton Tree Service as secondary contractor. Motion by Council Member Stewart, seconded by Council Member Spencer,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 9 08/05/08 Item 13. Authorize Van Conversion, Fire Department Dive Truck Fire Chief recommended approval of the purchase of services for the conversion of a van body into a Fire Department dive truck from Metro Fire Apparatus Specialists, Inc. in the total amount of$204,123.15. Motion by Council Member Stewart, seconded by Council Member Spencer,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 14. Authorize Repair of Police Department Command Bus Police Chief recommended approval of the purchase and installation of an engine and transmission from Stewart & Stevenson, Inc. for the Police Department Command Bus in the total amount of$28,500.00. Motion by Council Member Stewart, seconded by Council Member Spencer,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 15. Consideration of Minutes City Secretary recommended approval of the minutes of the July 15 and 21, 2008 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Spencer,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:30 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of August, 2008. 10 08/05/08 APPROVED: 4.,.14 *2512'.. William D. Tate Mayor ATTEST: �•. ,�-� , =brie' Linda Huff City Secretary 11