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HomeMy WebLinkAbout2008-11-04 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, NOVEMBER 4, 2008 AT 6:45 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Discuss Grapevine/Southlake boundary adjustment. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 31st day of October, 2008 at 5:00 p.m. Lind. Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 4th day of November, 2008 at 6:45 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with Council Member Chris Coy absent,with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:45 p.m. ITEM 1. DISCUSS GRAPEVINE/SOUTHLAKE BOUNDARY Public Works Director Matt Singleton reported that Staff has been in discussions with the City of Southlake Staff for the past few months regarding adjustments to the common boundary in the vicinity of Northwest Highway and State Highway 114. The goal of the adjustment is to clean up an erratic boundary line, thereby eliminating potential confusion of emergency responders to the respective cities' limits. Approximately 6.87 acres of private property, including the three-lot Grapevine Plaza addition and approximately 11.35 acres of TxDOT right-of-way will fall within the city limits of Grapevine. It was the consensus of the City Council to proceed with the boundary adjustment. There was no formal action taken by the City Council. ADJOURNMENT A Mayor Pro Tern Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 6:58 p.m. The motion prevailed by the following vote: 11/04/2008 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease Nays: None Absent: Coy PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of November, 2008. APPROVED: William D. Tate Mayor ATTEST: Lin a Huff 7V41 City Secretary �It-AM4 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, NOVEMBER 4, 2008 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Real property relative to right of way acquisition associated with State Highway 114/State Highway 121 MIS (The Funnel) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to real property and conference with employees under Sections 551.072 and 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 31st day of October, 2008 at 5:00 p.m. • Linda Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 4th day of November, 2008 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum,with Council Member Chris Coy absent,with the following members of the City Staff: Bruno Rumbelow City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:00 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A)real property relative to right of way acquisition associated with State Highway 114/State Highway 121 MIS (The Funnel)pursuant to Section 551.072,Texas Government Code. (B) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to real property and conference with City Manager and Staff under Sections 551.072 and 551.087, Texas Government Code. 11/04/08 NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 7:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease Nays: None Absent: Coy PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of November, 2008. APPROVED: William D. Tate Mayor ATTEST: Lind Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, NOVEMBER 4, 2008 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Council Member Roy Stewart PRESENTATION 1. The Texas Amateur Athletic Association to present Grapevine with the Member City of the Year Award. 2. Emergency Management Coordinator Carrie Little to update the City Council on the outdoor warning system. CITIZEN COMMENTS NEW BUSINESS 3. Consider a resolution denying a rate increase request by Oncor Electric Delivery and take any necessary action. 4. Consider a resolution authorizing the purchase of a restroom facility for the Oak Grove Soccer Complex and take any necessary action. 5. Consider a resolution authorizing donation of play equipment to Parras de la Fuenta, Coahuila, Mexico and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 6. Consider renewal of the Book Services Annual Contract to Brodart McNaughton Book Service. Library Director recommends approval. 7. Consider approval of a resolution declaring SirsiDynix, Inc. a sole source provider and renewal of the service and maintenance contract for software, server and peripheral maintenance for the Library Information System. Library Director recommends approval. 8. Consider approval of a Janitorial Services Annual Contract with Regent Services. Public Works Director recommends approval. 9. Consider approval of a resolution authorizing participation in annual contract with Nortex Concrete Lift and Stabilization, Inc. through an interlocal agreement with the City of Grand Prairie, Texas. Public Works Director recommends approval. 10. Consider an Adopt-A-Road Agreement with Marty and Tia Metzer for a portion of Oak Grove Loop. Parks & Recreation Advisory Board and Parks & Recreation Director recommend approval. 11. Consider the minutes of the October 21, 2008 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 31st day of October, 2008 at 5:00 p.m. Lind Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th day of November, 2008 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum,with Council Member Chris Coy absent,with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:34 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Stewart delivered the Invocation and led the Pledge of Allegiance. ITEM 1. PRESENTATION, TEXAS AMATEUR ATHLETIC ASSOCIATION Mr. Tim Henry, of the Texas Amateur Athletic Association, presented Mayor Tate and the City of Grapevine the Member City of the Year Award representing cities of 35,000 to 75,000 populations. The City was recognized for its active and important participation in the Texas Amateur Athletic Association league play, as well as hosting and supporting the Games of Texas. Mayor Tate then presented the award to Recreation Superintendent Chris Smith who expressed his appreciation to the City Council for their support of the athletic programs and the Grapevine Colleyville Independent School District for use of their gym facilities. He then presented the award to Athletic Supervisor Scott Hardeman and Athletic Coordinator Jacob Kirkpatrick for their coordination of the leagues with over 11,000 participants. 11/04/2008 ITEM 2. UPDATE, OUTDOOR WARNING SYSTEM Emergency Management Coordinator Carrie Little updated the City Council on the outdoor warning system. The outdoor warning system program includes replacement of nine existing sirens, installation of additional sirens to improve siren coverage within the city, implementation of a new computer controller, and integration of a battery back-up system to allow for siren system operation during utility outages. The current City of Grapevine siren system consists of 11 sirens placed strategically throughout the City with the majority installed 30 years ago. The update will be completed by Spring 2009. There was no action taken by the City Council. ITEM 3. RESOLUTION, DENY RATE INCREASE REQUEST, ONCOR ELECTRIC DELIVERY Assistant City Manager Jennifer Hibbs requested approval of a resolution denying a rate increase request by Oncor Electric Delivery. Oncor Electric Delivery Company filed an application in June, 2008 with cities retaining original jurisdiction seeking to increase system-wide transmission and distribution rates by$275 million. The Company asked the City to approve a 17.6% increase in residential rates, a 9.1% increase in commercial rates, and a 5.8% increase in street lighting rates. According to Oncor, annual rates would increase by approximately$60 for an average residential customer. The resolution denies the Company's requested rate increase and requires that the Company's current rates be maintained for all customers within the City. The City's review of Oncor's rate increase request is coordinated by the Oncor Cities Steering Committee. The action taken by the City to deny Oncor's rate increase will be appealed by the Company to the Public Utility Commission of Texas. The Steering Committee will file testimony challenging the Company's support for the rate increase. The hearing will begin in January, 2009. In an effort to avoid litigation if at all possible, parties to the proceeding have scheduled meetings with the Company to investigate the possibility of settlement. Motion by Council Member Wilbanks, seconded by Council Member Lease,to approve the resolution denying the rate increase request prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease Nays: None Absent: Coy RESOLUTION NO. 2008-36 A RESOLUTION OF THE CITY OF GRAPEVINE, TEXAS FINDING THAT ONCOR ELECTRIC COMPANY'S REQUESTED INCREASES TO ITS ELECTRIC TRANSMISSION AND DISTRIBUTION RATES AND CHARGES WITHIN THE CITY SHOULD BE DENIED; FINDING THAT THE CITY'S REASONABLE RATE CASE 2 11/04/2008 EXPENSES SHALL BE REIMBURSED BY THE COMPANY; FINDING THAT THE MEETING AT WHICH THIS RESOLUTION IS PASSED IS OPEN TO THE PUBLIC AS -'mom REQUIRED BY LAW; REQUIRING NOTICE OF THIS RESOLUTION TO THE COMPANY AND LEGAL COUNSEL AND PROVIDING AN EFFECTIVE DATE ITEM 4. RESOLUTION, PURCHASE RESTROOM FACILITY, OAK GROVE SOCCER COMPLEX Parks & Recreation Director Doug Evans recommended approval of a resolution authorizing the purchase of a restroom facility from CXT Precast Products for the Oak Grove Soccer Complex in the amount of$172,111.00. Motion by Council Member Freed, seconded by Council Member Stewart, to approve the resolution as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease Nays: None Absent: Coy RESOLUTION NO. 2008-37 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, TO RATIFY THE PURCHASE OF A RESTROOM FACILITY FOR THE OAK GROVE SOCCER COMPLEX FROM CXT PRECAST PRODUCTS AND PROVIDING AN EFFECTIVE DATE ITEM 5. RESOLUTION, DONATE PLAY EQUIPMENT, PARRAS DE LA FUENTA, COAHUILA, MEXICO Parks & Recreation Director Evans recommended approval of a resolution authorizing the donation of a play structure and swing set to Grapevine's Sister City, Parras de la Fuenta, Coahuila, Mexico. Motion by Council Member Spencer, seconded by Council Member Freed, to approve the resolution as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease Nays: None Absent: Coy RESOLUTION NO. 2008-38 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY SURPLUS AND/OR SALVAGE; PROVIDING FOR THE 44 4 3 11/04/2008 DONATION OF SAID PROPERTY TO PARRAS DE LA FUENTE, COAHUILA, MEXICO; AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 6. Renew Book Services Annual Contract Library Director recommended approval of the renewal of the Book Services Annual Contract to Brodart McNaughton Book Service in the total amount of $19,554.60. Motion by Council Member Stewart, seconded by Council Member Spencer,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease Nays: None Absent: Coy Item 7. Resolution, Declaring Sole Source Provider, SirsiDynix, Inc., Service and Maintenance Contract, Library Information System Library Director recommended approval of a resolution declaring SirsiDynix, Inc. a sole source provider and renewal of the service and maintenance contract for software, server and peripheral maintenance for the Library Information System in an amount not to exceed $15,817.00. Motion by Council Member Stewart, seconded by Council Member Spencer,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease Nays: None Absent: Coy RESOLUTION NO. 2008-39 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF A MAINTENANCE AGREEMENT; DETERMINING THAT THE MAINTENANCE IS AVAILABLE FROM ONLY ONE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE 4 11/04/2008 SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 8. Award Janitorial Services Annual Contract Public Works Director recommended approval of a Janitorial Services Annual Contract with Regent Services for a total annual amount not to exceed $209,281.84. Motion by Council Member Stewart, seconded by Council Member Spencer,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease Nays: None Absent: Coy Item 9. Resolution, Authorizing Annual Contract with Nortex Concrete Lift and Stabilization, Inc. Public Works Director recommended approval of a resolution authorizing participation in an annual contract with Nortex Concrete Lift and Stabilization, Inc. through an interlocal agreement with the City of Grand Prairie, Texas. Motion by Council Member Stewart, seconded by Council Member Spencer,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease Nays: None Absent: Coy RESOLUTION NO. 2008-40 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO RENEW AN ANNUAL CONTRACT FOR PAVEMENT STABILIZATION THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 10. Adopt-A-Road Agreement, Marty and Tia Metzer Parks & Recreation Board of Directors and Parks & Recreation Director recommended approval of an Adopt-A-Road Agreement with Marty and Tia Metzer for a portion of Oak Grove Loop from Dove Loop and Oak Grove Loop South to Darren G. Medlin Trail and Oak Grove Loop North. 5 11/04/2008 Motion by Council Member Stewart, seconded by Council Member Spencer,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease Nays: None Absent: Coy Item 11. Consideration of Minutes City Secretary recommended approval of the minutes of the October 21, 2008 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Spencer,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease Nays: None Absent: Coy ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 7:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease ~- Nays: None Absent: Coy PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of November, 2008. APPROVED: William D. Tate Mayor 6 11/04/2008 ATTEST: Lin a Huff City Secretary 44 4 7