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HomeMy WebLinkAbout2009-01-06 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, JANUARY 6, 2009 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Discuss proposed changes to cart rental policy at the Grapevine Golf Course. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 2nd day of January, 2009 at 5:00 p.m. / < 11111PA1a. ALA/,, Lind. Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 6th day of January, 2009 at 7:00 p.m. in the City Council Conference Room, Second Floor; 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Council Member Darlene Freed absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 7:00 p.m. ITEM 1. DISCUSS PROPOSED GRAPEVINE GOLF COURSE CART RENTAL POLICY Administrative Services Director John McGrane reviewed the proposal for all golfers playing the designated 18 holes on Saturdays, Sundays and Holidays be required to purchase a riding cart if their tee time is before 12 o'clock noon. An individual could still walk if they chose to but would be required to purchase a cart and there must be at least two carts in a foursome. Discussion ensued regarding the proposed policy would provide increased revenues and speed up playing time that would allow for more tee times during prime time play. The consensus of the Council was to continue with the current cart rental policy. There was no formal action taken by the City Council. ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Stewart, offered a motion to 01/06/09 adjourn the workshop at 7:25 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of January, 2009. APPROVED: 46655- William D. Tate Mayor ATTEST: Lin. Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, JANUARY 6, 2009 AT 7:15 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 2nd day of January, 2009 at 5:00 p.m. Li da Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 6th day of January, 2009 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Council Member Darlene Freed absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:25 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. 01/06/09 ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 7:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of January, 2009. APPROVED: William D. Tate Mayor ATTEST: c4:61.4c, Linda Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, JANUARY 6, 2009 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Council Member Darlene Freed CITIZEN COMMENTS NEW BUSINESS 1. Consider Change Order No. 2 to the Bass Pro Drive Construction Contract and take any necessary action. 2. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic relative to establishing no parking zones on Autumn Drive and take any necessary action. 3. Consider a resolution approving the City's legislative agenda for the 81st State Legislative Session and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 4. Consider authorizing renewal of Infield Soil Turf Mixture Annual Contract with MasterTurf Products and Services, Inc. Parks & Recreation Director recommends approval. 5. Consider authorizing the purchase of Mobile Computers for the Police Department from Motorola Inc. Police Chief recommends approval. 6. Consider authorizing an Unleaded Fuel Annual Contract through an Interlocal Agreement with the City of Fort Worth. Public Works Director recommends approval. 7. Consider the minutes of the December 16, 2008 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature,the Regular City Council Meeting Agenda was prepared and posted on this the 2nd day of January, 2009 at 5:00 p.m. Lind Huff tr/ City Secretary nx .: STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of January, 2009 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Council Member Darlene Freed absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:40 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Stewart delivered the Invocation and led the Pledge of Allegiance. ITEM 1A. CITIZENS COMMENTS, MR. CHUCK BULTMAN Mr. Chuck Bultman, 334 South Main Street, expressed his and his wife's appreciation for the downtown Christmas decorations, Christmas parade and advertising during the Christmas season. He thanked P. W. McCallum and the Convention & Visitors Bureau Staff for their creativity during the Christmas season to bring visitors to the Historic downtown area. Mr. Bultman requested the City consider a speed limit for downtown as the speed needs to be controlled on Main Street. ITEM 1. CHANGE ORDER NO. 2 BASS PRO DRIVE CONSTRUCTION CONTRACT 01/06/09 Deputy Director of Public Works Stan Laster recommended approval of Change Order No. „. 2 to the Bass Pro Drive Construction Contract in the amount of$69,951.65. The change order addresses minor paving quantity overruns at the connection to Enchanted Way and an additional median opening that was installed east of the bridge to provide access to the existing business, Entech, which was not developed at the time of the project plan. The developer of the Entech site participated in the funding of this project through its Periphery Street Fee payment. Council Member Wilbanks, seconded by Council Member Coy, offered a motion to approve Change Order No. 2 to the Bass Pro Drive Construction contract in the amount of $69,951.96. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed ITEM 2. ORDINANCE, AMEND CHAPTER 23 TRAFFIC NO PARKING Deputy Director of Public Works Laster recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic relative to establishing no parking zones on both sides of Autumn Drive from Dove Road to 190 feet west of Dove Road. Council Member Spencer, seconded by Council Member Stewart, recommended approval of the ordinance. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed ORDINANCE NO. 2009-01 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 23 TRAFFIC, SECTION 23-63 NO PARKING ZONES, RESTRICTED PARKING ZONES; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE 2 01/06/09 ITEM 3. RESOLUTION, APPROVE 81ST LEGISLATIVE AGENDA Assistant City Manager Jennifer Hibbs recommended approval of a resolution approving the City's legislative agenda for the 81st State Legislative Session. The priority list covers a variety of issues, such as Hotel/Motel tax, election law, right-of-way management, parks funding and transportation funding. Council Member Wilbanks, seconded by Council Member Lease, offered a motion to approve the resolution. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed RESOLUTION NO. 2009-01 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,ADOPTING A LEGISLATIVE AGENDA FOR THE 81st SESSION OF THE LEGISLATURE OF THE STATE OF TEXAS AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 4. Renew Infield Soil Turf Mixture Annual Contract Parks & Recreation Director recommended approval of authorizing the renewal of Infield Soil Turf Mixture Annual Contract with MasterTurf Products and Services, Inc. in an amount not to exceed $30.000.00. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed Item 5. Authorize Purchase, Mobile Computers, Police Department Police Chief recommended approval of the authorization to purchase Mobile Computers and associated hardware and software for the Police Department from Motorola Inc. in the amount of$41,932.80. 3 01/06/09 Motion by Council Member Stewart, seconded by Council Member Lease, to approve as . , recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed Item 6. Authorize Unleaded Fuel Annual Contract Public Works Director recommended approval of authorizing an Unleaded Fuel Annual Contract with Martin Eagle Oil Company through an existing Interlocal Agreement with the City of Fort Worth. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed Item 7. Consideration of Minutes City Secretary recommended approval of the minutes of the December 16, 2008 City PAW Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 7:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of January, 2009. 4 01/06/09 APPROVED: 466;4 William D. Tate Mayor ATTEST: Linda Huff City Secretary 5