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HomeMy WebLinkAbout2009-01-20 Joint Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, JANUARY 20, 2009 AT 6:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Discuss amending board and commission alternates terms to one year. 2. Discuss the Visitor Shuttle Transportation System. 3. Discuss proposed Citizen Survey. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 16th day of January, 2009 at 5:00 p.m. 4 AlawAVA Lin• Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 20th day of January, 2009 at 6:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:04 p.m. ITEM 1. DISCUSS AMENDING BOARD/COMMISSION ALTERNATES TERMS City Secretary Linda Huff reviewed the Boards and Commission that have alternates serving two year terms: Building Board of Appeals, Convention & Visitors Bureau and Historic Preservation Commission. The Board of Zoning Adjustment membership terms are statutory and the Planning &Zoning Commission alternates serve only one year terms. Following discussion, it was the consensus of the City Council for the alternate terms to remain at two years. There was no formal action taken by the City Council. ITEM 2. DISCUSS VISITOR SHUTTLE TRANSPORTATION SYSTEM Convention & Visitors Bureau Director P. W. McCallum and Arthur Gaudet, of Arthur N. Gaudet&Associates, briefed the City Council regarding the preparation for implementation of the Grapevine Visitor Shuttle Transportation System. Extensive meetings were held with the hotels, attractions, restaurants, wineries, Historic District shops, Bass Pro Shops 01/20/09 Outdoor World and Grapevine Mills. The meetings were to determine the need for the shuttle system, ideal hours of operation, and estimated passenger counts from the hotels. Lengthy discussion ensued relative to the proposed schedule and the amount of time required for the buses to make the routes (45 minutes one way with stops). It was the consensus of the City Council that a successful system was needed that was respectful of people's time and routes that would meet visitors' needs. Staff was directed to review the proposal for improvements to the schedules and appearance of the buses and bring the revision back to a City Council workshop. There was no formal action taken by the City Council. ITEM 3. DISCUSS PROPOSED CITIZEN SURVEY Ms. Andrea Thomas, of National Service Research, presented a draft of the Citizen Survey to assist In getting a handle on the opinions and demographics of the community. Staff has worked with Ms. Thomas to formulate a draft of potential questions for the survey that will be implemented in the spring. Council discussed the need to have questions in the survey that would provide information for the City's policy makers. The consensus was that Council would provide input for the survey and a draft would be reviewed in a future workshop. There was no formal action taken by the City Council. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:30 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 3rd day of February, 2009. APPROVED: 456g-- William D. Tate Mayor 2 01/20/09 ATTEST: 410 c- Lind. Huff City Secretary 3 AGENDA CITY OF GRAPEVINE, TEXAS D" PI"( SPECIAL CITY COUNCIL MEETING TUESDAY, JANUARY 20, 2009 AT 7:00 P.M. (40 CITY COUNCIL CONFERENCE ROOM SECOND FLOOR P11) 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 16th day of January, 2009 at 5:00 p.m. Linda Huff 71"0 City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCIL PLANNING & ZONING COMMISSION MEETING TUESDAY, JANUARY 20, 2009 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Betty Wilson JOINT PUBLIC HEARINGS 1. City Council and Planning &Zoning Commission to conduct a public hearing relative to Zoning Application Z08-13 and the application for the final plat of Lots 1 RA and 2R, Block 3, Lots 2R, 3, 4 and 5, Block 4, Grapevine Station being a replat of Lots 1 R, 2, 4 and 5, Block 3 and Lot 2, Block 4, Grapevine Station. The applications were filed by Westwood Group requesting rezoning of approximately 15.98 acres from "BP" Business Park District and "CC" Community Commercial District Regulations to "MXU" Mixed Use Development for the development of an apartment complex, office space and retail/office space. The subject property is located at 1020, 1022, 1024, 1028 and 1030 Texan Trail. (Applicant has requested to table to the February 17, 2009 meeting.) 2. City Council and Planning &Zoning Commission to conduct a public hearing relative to Conditional Use Application CU08-35 filed by Westwood Group requesting a conditional use permit to amend the site plan approved by Ordinance No. 2005-46 to reduce the planned business park from 23.74 acres to 15.08 acres. The subject property is located at 1026, 1034, 1038, 1044, 1046, 1048, 1050, 1052, 1054 and 1056 Texan Trail and is zoned "BP" Business Park District. (Applicant has requested to table to the February 17, 2009 meeting.) 3. City Council and Planning &Zoning Commission to conduct a public hearing relative to Special Use Application SU08-06 filed by Chesapeake Energy requesting a special use permit for gas well drilling on property located at 2720 North Grapevine Mills Boulevard. The subject property is zoned "HCO" Hotel and Corporate Office District. 4. City Council and Planning &Zoning Commission to conduct a public hearing relative to Historic Landmark Subdistrict HL08-10 filed by City of Grapevine requesting a Historic Landmark Subdistrict designation on the Love Chapel Church of God in Christ located at 300 Turner Road. The subject property is zoned "R-5.0" Zero Lot Line District Regulations. 5. City Council and Planning &Zoning Commission to conduct a public hearing relative to proposed amendments to the Grapevine Code of Ordinances,Appendix D, the Comprehensive Zoning Ordinance No. 82-73, as amended, Section 23"LB" Limited Business District, Section 23A GV Grapevine Vintage District Regulations, Section 24 "CN" Neighborhood Commercial District Regulations, Section 25 "CC" Community Commercial District Regulations, Section 26"HC" Highway Commercial District, Section 27 "PO" Professional Office District Regulations, Section 28 "CBD" Central Business District, Section 28A"HGT" Historic Grapevine Township District, Section 29 "HCO" Hotel and Corporate Office District, Section 30 "RA" Recreation/Amusement District, Section 31 "LI" Light Industrial District, Section 32 "BP" Business Park District, Section 38 "GU" Government Use District, Section 40 "MXU" Mixed Use District Regulations, Section 55 Performance Standards relative to outdoor speakers; and Section 53 Landscape Regulations relative to automatic irrigation systems and Section 60 Sign Standards relative to 40 foot pylon signs. END OF JOINT PUBLIC HEARINGS Planning & Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Joint City Council and Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 16th day of January, 2009 at 5:00 p.m. / ' .11•11t .. , ___ :aL—i Lind: Huff /I City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, JANUARY 20, 2009 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CITIZEN COMMENTS PUBLIC HEARING 6. City Council to conduct a public hearing relative to the 35th Year Community Development Block Grant(CDBG) Program, authorize submittal to Tarrant County and take any necessary action. NEW BUSINESS 7. Consider a resolution adopting the Tarrant County Mid-Cities Local Mitigation Strategy fulfilling requirements set forth in the Federal Disaster Mitigation Act of 2000 and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 8. Consider the appointment of Bill Streidl to a six month term on the Convention & Visitors Bureau Advisory Board. Council Member Spencer recommends approval. 9. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 25 Utilities and Services, relative to Industrial Wastewater Treatment. Public Works Director recommends approval. 10. Consider a resolution setting the City of Grapevine population at 49,797 as of December 31, 2008. Development Manager recommends approval. 11. Consider the minutes of the January 6, 2009 City Council meetings. City Secretary recommends approval as published. Pursuant to the Texas Open Meetings Acts, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. PLANNING & ZONING COMMISSION RECOMMENDATIONS 12. Consider the recommendation of the Planning & Zoning Commission relative to Special Use Application SU08-06 (Chesapeake Energy) and a subsequent ordinance, if applicable. 13. Consider the recommendation of the Planning &Zoning Commission relative to the preliminary plat of Grapevine Mills Wells and take any necessary action. 14. Consider the recommendation of the Planning &Zoning Commission relative to the final plat of Grapevine Mills Wells and take any necessary action. 15. Consider the recommendation of the Planning & Zoning Commission relative to Historic Landmark Subdistrict HL08-10 (City of Grapevine/Love Chapel Church of God in Christ) and a subsequent ordinance, if applicable. 16. Consider the recommendation of the Planning & Zoning Commission relative to amendments to the Grapevine Code of Ordinances, Appendix D, the Comprehensive Zoning Ordinance No. 82-73, as amended, Section 23 "LB"Limited Business District, Section 23A GV Grapevine Vintage District Regulations, Section 24 "CN" Neighborhood Commercial District Regulations, Section 25 "CC" Community Commercial District Regulations, Section 26"HC" Highway Commercial District, Section 27 "PO" Professional Office District Regulations, Section 28 "CBD" Central Business District, Section 28A"HGT" Historic Grapevine Township District, Section 29 "HCO" Hotel and Corporate Office District, Section 30 "RA" Recreation/Amusement District, Section 31 "LI" Light Industrial District, Section 32 "BP" Business Park District, Section 38 "GU" Government Use District, Section 40 "MXU" Mixed Use District Regulations, Section 55 Performance Standards relative to outdoor speakers; and Section 53 Landscape Regulations relative to automatic irrigation systems and Section 60 Sign Standards relative to 40 foot pylon signs and a subsequent ordinance, if applicable. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 16th day of January, 2009 at 5:00 p.m. / - K Ind-, Huff City Secretary AGENDA CITY OF GRAPEVINE SPECIAL BRIEFING SESSION PLANNING & ZONING COMMISSION TUESDAY, JANUARY 20, 2009 AT 7:00 P.M. PLANNING & ZONING CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER WORK SESSION 1. Planning & Zoning Commission to conduct a briefing session to discuss items scheduled to be heard in the January 20, 2009 public hearing. ADJOURNMENT If you plan to attend this briefing session and you have a disability that requires special arrangements at the meeting, please contact the office of Development Services at (817) 410-3154 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et. seq. Acts of the 1993 Texas Legislature, the Planning and Zoning Commission Briefing Session Agenda was prepared and posted on this the 16th day of January, 2009 at 5:00 p.m. Lin a Huff 47-('‘, City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING & ZONING COMMISSION MEETING TUESDAY, JANUARY 20, 2009 AT 7:30 P.M. PLANNING & ZONING COMMISSION CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET NEW BUSINESS 1. Consider Special Use Application SU08-06 (Chesapeake Energy) and make a recommendation to the City Council. 2. Consider the preliminary plat of the Grapevine Mills Wells and make a recommendation to the City Council. 3. Consider the final plat of the Grapevine Mills Wells and make a recommendation to the City Council. 4. Consider Historic Landmark Subdistrict HL08-10 (City of Grapevine/Love Chapel Church of God in Christ) and make a recommendation to the City Council. 5. Consider amendments to the Grapevine Code of Ordinances, Appendix D, Comprehensive Zoning Ordinance No. 82-73, as amended, Section 23"LB" Limited Business District, Section 23A GV Grapevine Vintage District Regulations, Section 24 "CN" Neighborhood Commercial District Regulations, Section 25 "CC" Community Commercial District Regulations, Section 26"HC" Highway Commercial District, Section 27 "PO" Professional Office District Regulations, Section 28 "CBD" Central Business District, Section 28A"HGT" Historic Grapevine Township District, Section 29 "HCO" Hotel and Corporate Office District, Section 30 "RA" Recreation/Amusement District, Section 31 "LI" Light Industrial District, Section 32 "BP" Business Park District, Section 38 "GU" Government Use District, Section 40 "MXU" Mixed Use District Regulations, Section 55 Performance Standards relative to outdoor speakers; and Section 53 Landscape Regulations relative to automatic irrigation systems and Section 60 Sign Standards relative to 40 foot pylon signs and make a recommendation to the City Council. CONSIDERATION OF MINUTES 6. Consider the minutes of the December 9 and 16, 2008 Planning & Zoning Commission meetings and take any necessary action. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 • at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 16th day of January, 2009 at 5:00 p.m. IG. Linea Huff IX City Secretary pmr..::Ex STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 20th day of January, 2009 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Herbert Fry Vice Chairman Betty "BJ" Wilson Member Monica Hotelling Member Jim Fechter Member Gary Martin Member Wayne Szot Alternate Elaine Martin Alternate constituting a quorum, with Commissioner Mark Lowery absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:40 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Wilson delivered the Invocation and led the Pledge of Allegiance. 01/20/09 ITEM 1. PUBLIC HEARING, ZONING APPLICATION Z08-13, FINAL PLAT APPLICATION LOTS 1 RA AND 2R, BLOCK 3, LOTS 2R, 3, 4 AND 5, BLOCK 4, GRAPEVINE STATION BEING A REPLAT OF LOTS 1R, 2, 4 o- AND 5, BLOCK 3 AND LOT 2, BLOCK 4, GRAPEVINE STATION Mayor Tate declared the public hearing open. Planning & Development Manager Ron Stombaugh reported that the Westwood Group had filed Zoning Application Z08-13 and the application for the final plat of Lots 1 RA and 2R, Block 3, Lots 2R, 3, 4 and 5, Block 4, Grapevine Station being a replat of Lots 1R, 2, 4 and 5, Block 3 and Lot 2, Block 4, Grapevine Station. The zoning application requests rezoning of approximately 15.98 acres from "BP" Business Park District and "CC" Community Commercial District Regulations to"MXU" Mixed Use Development for the development of an apartment complex, office space and retail/office space. The subject property is located at 1020, 1022, 1024, 1028 and 1030 Texan Trail. Mr. Stombaugh stated the applicant has requested to table the item to the February 17, 2009 meeting. Commissioner Fechter, seconded by Commissioner Hotelling, offered a motion to table the public hearing to the February 17, 2009 meeting. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Martin "" Nays: None Absent: Lowery Council Member Freed, seconded by Council Member Lease, offered a motion to table the public hearing to the February 17, 2009 meeting. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Mayor Tate noted there would be no additional notice to the adjacent property owners. ITEM 2. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU08-35 WESTWOOD GROUP Mayor Tate declared the public hearing open. Planning & Development Manager Stombaugh reported the Westwood Group had filed Conditional Use Application CU08-35 requesting a conditional use permit to amend the site plan approved by Ordinance No. 2005-46 to reduce the planned business park from 23.74 acres to 15.08 acres. The subject property is located at 1026, 1034, 1038, 1044, 1046, 1048, 1050, 1052, 1054 and 1056 Texan Trail and is zoned "BP" Business Park District. The applicant has requested to table the application to the February meeting. 2 01/20/09 Commissioner Martin, seconded by Commissioner Fechter, offered a motion to table the public hearing to the February 17, 2009 meeting. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Martin Nays: None Absent: Lowery Council Member Freed, seconded by Council Member Lease, offered a motion to table the public hearing to the February 17, 2009 meeting. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Mayor Tate noted there would be no additional notice to the adjacent property owners. ITEM 3. PUBLIC HEARING, SPECIAL USE APPLICATION SU08-06 CHESAPEAKE ENERGY Mayor Tate declared the public hearing open. Planning & Development Manager Stombaugh reported that Special Use Application SU08-06 had been filed by Chesapeake Energy requesting a special use permit for gas well drilling on property located at 2720 North Grapevine Mills Boulevard. The subject 33.515 acre property is zoned "HCO" Hotel and Corporate Office District. There are five wells planned for the site. The applicant requests variances from the required 500 foot setback from property lines as well as the required 1,000 foot setback from the nearest residences. Ms. Mercedes Bolan and Mr. Jonathan Faughtenberry requested favorable consideration of the application. It was stated the variances were requested in order that development would be able to occur on the remainder of the acreage that was not utilized by Chesapeake. It was noted that a six foot masonry screening wall is proposed after the site transitions to the production phase with additional landscaping to be provided along the northern, southern and western edges of the production site within potential view of Grapevine Mills Circle and North Grapevine Mills Boulevard. The City Council and the Planning & Zoning Commission questioned what type future development might occur at the site, questioned a reasonable time for the five wells to be drilled and what was the compelling need for the variances. Ms. Bolan responded that possibly a hotel could develop on the remainder of the site, if the variances were granted. It was noted that it could be as long as 30 years before the site was completed. 3 01/20/09 Discussion ensued that the applicant consider relocating the wells or the frac pond and then the variances would not be needed. The applicant noted that the proposed placement would allow future development of the remaining property. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Following the discussion, Ms. Bolan requested that the public hearing be continued to the February 17, 2009 meeting. Commissioner Wilson, seconded by Commissioner Fry, offered a motion to continue the public hearing to the February 17, 2009 meeting. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Martin Nays: None Absent: Lowery Mayor Pro Tern Wilbanks, seconded by Council Member Freed, offered a motion to continue the public hearing to February 17, 2009. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 4. PUBLIC HEARING, HISTORIC LANDMARK SUBDISTRICT HL08-10 CITY OF GRAPEVINE/LOVE CHAPEL CHURCH OF GOD IN CHRIST Mayor Tate declared the public hearing open. Planning & Development Manager Stombaugh reported that Historic Landmark Subdistrict HL08-10 had been filed by the City of Grapevine requesting a Historic Landmark Subdistrict designation on the Love Chapel Church of God in Christ located at 300 Turner Road. The subject property is zoned "R-5.0" Zero Lot Line District Regulations. Director of Heritage Programs & Preservation Ross Bannister requested favorable consideration of the application noting that the Church has been active in Grapevine for over 75 years and is the Grapevine area's only remaining historic black church. Plans are to restore the church to its original condition and use the facility as a community facility. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. The following spoke in support of the proposed historic designation: 4 01/20/09 Ms. Eliza Brewer, 422A Jones Street Pastor Emuel Glenn, Church pastor for 13 years Mr. Brian Avery, 1106 Terrace, questioned who would be responsible for maintaining the property. Mayor Tate inquired as to whether Mr. Avery supported or opposed the application. Mr. Avery responded neither. City Secretary Huff reported there was no correspondence to report. Commissioner Hotelling, seconded by Commissioner Martin, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Martin Nays: None Absent: Lowery Council Member Stewart, seconded by Mayor Pro Tem Wilbanks, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 5. PUBLIC HEARING, AMEND APPENDIX D, COMPREHENSIVE ZONING ORDINANCE NO. 82-73, AS AMENDED SECTION 23 "LB" LIMITED BUSINESS DISTRICT, SECTION 23A GV GRAPEVINE VINTAGE DISTRICT REGULATIONS, SECTION 24 "CN" NEIGHBORHOOD COMMERCIAL DISTRICT REGULATIONS, SECTION 25 "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS, SECTION 26 "HC" HIGHWAY COMMERCIAL DISTRICT, SECTION 27 "PO" PROFFESIONAL OFFICE DISTRICT REGULATIONS, SECTION 28"CBD" CENTRAL BUSINESS DISTRICT, SECTION 28A "HGT" HISTORIC GRAPEVINE TOWNSHIP DISTRICT, SECTION 29 "HCO" HOTEL AND CORPORATE OFFICE DISTRICT, SECTION 30 "RA" RECREATION/AMUSEMENT DISTRICT, SECTION 31 "LI" LIGHT INDUSTRIAL DISTRICT, SECTION 32 "BP" BUSINESS PARK DISTRICT, SECTION 38 "GU" GOVERNMENT USE DISTRICT, SECTION 40 "MXU" MIXED USE DISTRICT REGULATIONS, SECTION 55 PERFORMANCE STANDARDS, SECTION 53 LANDSCAPE REGULATIONS, AND SECTOPM 60 SIGN STANDARDS Mayor Tate declared the public hearing open. Planning & Development Manager Stombaugh reviewed the proposed amendments to the Grapevine Code of Ordinances, Appendix D, the Comprehensive Zoning Ordinance No. 82-73, as amended, Section 23 "LB" Limited Business District, Section 23A GV Grapevine Vintage District Regulations, Section 24 "CN" Neighborhood Commercial District 5 01/20/09 Regulations, Section 25 "CC" Community Commercial District Regulations, Section 26 "HC" Highway Commercial District, Section 27 "PO" Professional Office District Regulations, Section 28 "CBD" Central Business District, Section 28A "HGT" Historic Grapevine Township District, Section 29"HCO" Hotel and Corporate Office District, Section 30 "RA" Recreation/Amusement District, Section 31 "LI"Light Industrial District, Section 32 "BP" Business Park District, Section 38 "GU" Government Use District, Section 40 "MXU" Mixed Use District Regulations, Section 55 Performance Standards relative to requiring outdoor speakers to face away from residential districts and to require a conditional use permit. Planning & Development Manager Stombaugh reviewed the proposed amendments to Section 53 Landscape Regulations relative to automatic in-ground irrigation systems with rain and freeze sensory capability be installed for all required landscaping. He advised that proposed amendments to Section 60 Sign Standards would require a conditional use permit for 40 foot signs in a planned commercial center with multi-tenants. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Fechter, seconded by Commissioner Wilson, offered a motion to close the public hearing. The motion prevailed by the following vote: "O" Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Martin Nays: None Absent: Lowery Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RECESS AND RECONVENE Mayor Tate announced the Planning &Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. ITEM 6. PUBLIC HEARING, 35TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM Mayor Tate declared the public hearing open. ,.„m 6 01/20/09 Public Works Deputy Director Stan Laster reviewed the 35th Year Community Development Block Grant (CDBG) Program for reconstruction of East Worth Street from Ruth Street to Eckley Street and from Dooley Street to Austin Street. The estimated cost for the project is $372,500.00. If CDBG funding does not meet the cost of construction after the bid opening, the project will be reduced in scope and constructed over two years in separate packages or the City will be able to supplement the CDBG funding to construct the entire project in one year. Note: Mayor Pro Tem Wilbanks left the meeting. Motion by Council Member Spencer, seconded by Council Member Freed, to close the public hearing prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks Public Works Deputy Director Laster requested authorization for Staff to proceed with the submittal of the 35th Year Community Development Block Grant Program to Tarrant County. Motion by Council Member Spencer, seconded by Council Member Freed,to authorize the submittal of the CDBG program to Tarrant County prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks ITEM 7. RESOLUTION, ADOPT TARRANT COUNTY MID-CITIES LOCAL MITIGATION STRATEGY Note: Mayor Pro Tern Wilbanks returned to the meeting. Emergency Management Coordinator Carrie Little recommended approval of a resolution adopting the Tarrant County Mid-Cities Local Mitigation Strategy fulfilling requirements set forth in the Federal Disaster Mitigation Act of 2000. The hazard mitigation plan establishes a basis for local communities to receive cost-shared federal pre- and post-disaster mitigation funding. Failure to adopt the plan will result in the City of Grapevine being ineligible for pre- and post-disaster mitigation assistance. The plan identifies actions that could be taken to mitigate the hazard or to lessen the vulnerability to a specific hazard should funding become available. Within the City of Grapevine actions identified included: updating and maintaining the outdoor warning siren system; encouraging property owners to participate in the National Flood Insurance program; development of a comprehensive public education program for presentation to civic groups; and completion of a cost benefit study for retrofitting critical facilities against hail and high winds. 7 01/20/09 Motion by Council Member Freed, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2009-02 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ADOPTING THE TARRANT COUNTY MID-CITIES LOCAL MITIGATION STRATEGY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 8. Convention & Visitors Bureau Advisory Board Appointment Council Member Spencer recommended appointment of Mr. Bill Streidl to a six month term on the Convention & Visitors Bureau Advisory Board. Motion by Council Member Stewart, seconded by Council Member Spencer,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 9. Ordinance, Amend Chapter 25 Utilities and Services Public Works Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 25 Utilities and Services, relative to Industrial Wastewater Treatment. Motion by Council Member Stewart, seconded by Council Member Spencer,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2009-02 mow AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE 8 01/20/09 OF ORDINANCES BY AMENDING SECTION 25-61(d) OF CHAPTER 25 UTILITIES AND SERVICES RELATIVE TO INDUSTRIAL WASTEWATER TREATMENT; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE. Item 10. Resolution, Setting Population Development Manager recommended approval of a resolution setting the City of Grapevine population at 49,797 as of December 31, 2008. Motion by Council Member Stewart, seconded by Council Member Spencer,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2009-03 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING OFFICIAL THE FINDING AND DETERMINATION AS TO THE POPULATION AND NUMBER OF INHABITANTS OF AND WITHIN THE CITY OF GRAPEVINE, TEXAS, AS OF DECEMBER 31, 2008 AND PROVIDING AN EFFECTIVE DATE Item 11. Consideration of Minutes City Secretary recommended approval of the minutes of the January 6, 2009 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Spencer,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 12. PLANNING & ZONING COMMISSION RECOMMENDATION SPECIAL USE APPLICATION SU08-06 CHESAPEAKE ENERGY This item was continued to the February 17, 2009 meeting. There was no action taken by the Planning & Zoning Commission or the City Council. ITEM 13. PLANNING & ZONING COMMISSION RECOMMENDATION PRELIMINARY PLAT GRAPEVINE MILLS WELLS 9 01/20/09 Chairman Oliver reported the Planning & Zoning Commission voted 7-0 to table the preliminary plat of Grapevine Mills Wells to the February 17, 2009 meeting. There was no action taken by the City Council. ITEM 14. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT GRAPEVINE MILLS WELLS Chairman Oliver reported the Planning &Zoning Commission voted 7-0 to table final plat of Grapevine Mills Wells to the February 17, 2007 meeting. There was no action taken by the City Council. ITEM 15. PLANNING & ZONING COMMISSION RECOMMENDATION HISTORIC LANDMARK SUBDISTRICT HL08-10 Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Historic Landmark Subdistrict HL08-10 filed by the City of Grapevine/Love Chapel Church of God in Christ granting a Historic Landmark Subdistrict designation on property located at 300 Turner Road and zoned "R-7.5" Zero Lot Line District Regulations. Mayor Pro Tern Wilbanks, seconded by Council Member Freed, offered a motion to accept the Commission's recommendation and approve the ordinance granting the Historic Landmark Subdistrict. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2009-03 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS DESIGNATING A HISTORIC LANDMARK SUBDISTICT HL08-10 IN ACCORDANCE WITH SECTION 39 OF ORDINANCE NO. 82-73 (APPENDIX"D"OF THE CODE OF ORDINANCES), DESIGNATING THE AREA LEGALLY DESCRIBED AS LOT 22R, NORTH SIDE ADDITION AND MORE SPECIFICALLY DESCRIBED HEREIN, IN A DISTRICT ZONED "R-5.0" ZERO LOT LINE DISTRICT REGULATIONS; PROVIDING FOR THE ADOPTION OF THE LOIS STEWART HOUSE HISTORIC DISTRICT DESIGN GUIDELINES; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF 01/20/09 FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 16. PLANNING & ZONING COMMISSION RECOMMENDATION AMEND APPENDIX D, COMPREHENSIVE ZONING ORDINANCE NO. 82- 73, AS AMENDED SECTION 23 "LB" LIMITED BUSINESS DISTRICT, SECTION 23A GV GRAPEVINE VINTAGE DISTRICT REGULATIONS, SECTION 24 "CN" NEIGHBORHOOD COMMERCIAL DISTRICT REGULATIONS, SECTION 25 "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS, SECTION 26 "HC" HIGHWAY COMMERCIAL DISTRICT, SECTION 27 "PO" PROFFESIONAL OFFICE DISTRICT REGULATIONS, SECTION 28 "CBD" CENTRAL BUSINESS DISTRICT, SECTION 28A "HGT" HISTORIC GRAPEVINE TOWNSHIP DISTRICT, SECTION 29 "HCO" HOTEL AND CORPORATE OFFICE DISTRICT, SECTION 30 "RA" RECREATION/AMUSEMENT DISTRICT, SECTION 31 "LI" LIGHT INDUSTRIAL DISTRICT, SECTION 32 "BP" BUSINESS PARK DISTRICT, SECTION 38 "GU" GOVERNMENT USE DISTRICT, SECTION 40 "MXU" MIXED USE DISTRICT REGULATIONS, SECTION 55 PERFORMANCE STANDARDS, SECTION 53 LANDSCAPE REGULATIONS, AND SECTION 60 SIGN STANDARDS Chairman Oliver reported the Planning &Zoning Commission voted 7-0 for approval of the amendments to the Grapevine Code of Ordinances, Appendix D, the Comprehensive Zoning Ordinance No. 82-73, as amended, Section 23 "LB" Limited Business District, Section 23A GV Grapevine Vintage District Regulations, Section 24 "CN" Neighborhood Commercial District Regulations, Section 25 "CC" Community Commercial District Regulations, Section 26 "HC" Highway Commercial District, Section 27 "PO" Professional Office District Regulations, Section 28 "CBD" Central Business District, Section 28A"HGT" Historic Grapevine Township District, Section 29"HCO" Hotel and Corporate Office District, Section 30 "RA" Recreation/Amusement District, Section 31 "LI" Light Industrial District, Section 32 "BP" Business Park District, Section 38 "GU"Government Use District, Section 40 "MXU" Mixed Use District Regulations, Section 55 Performance Standards relative to outdoor speakers; and Section 53 Landscape Regulations relative to automatic irrigation systems and Section 60 Sign Standards relative to 40 foot pylon signs. Council Member Spencer, seconded by Council Member Freed, offered a motion to accept the Commission's recommendation and approve the ordinance granting the zoning amendments. The motion prevailed by the following vote: 11 01/20/09 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2009-04 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY PROVIDING FOR AMENDMENTS AND CHANGES TO ZONING REGULATIONS BY AMENDING SECTION 23 "LB" LIMITED BUSINESS DISTRICT, SECTION 23A "GV" GRAPEVINE VINTAGE DISTRICT REGULATIONS, SECTION 24 "CN" NEIGHBORHOOD COMMERCIAL DISTRICT REGULATIONS, SECTION 25 "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS, SECTION 26"HC" HIGHWAY COMMERCIAL DISTRICT, SECTION 27 "PO" PROFESSIONAL OFFICE DISTRICT REGULATIONS, SECTION 28 "CBD" CENTRAL BUSINESS DISTRICT, SECTION 28A "HGT" HISTORIC GRAPEVINE TOWNSHIP DISTRICT, SECTION 29 "HCO" HOTEL AND CORPORATE OFFICE DISTRICT, SECTION 30 "RA" RECREATIONAL ""'O /AMUSEMENT DISTRICT, SECTION 31 "LI" LIGHT INDUSTRIAL DISTRICT, SECTION 32 "BP" BUSINESS PARK DISTRICT, SECTION 38 "GU" GOVERNMENT USE DISTRICT, SECTION 40 "MXU" MIXED USE DISTRICT REGULATIONS, SECTION 53 LANDSCAPING REGULATIONS; SECTION 55 PERFORMANCE STANDARDS; AND SECTION 60 SIGN STANDARDS; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00)AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:35 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 12 01/20/09 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 3rd day of February, 2009. Wo.40 APPROVED: 4564' William D. Tate Mayor ATTEST: Linda uff 1410 City Secretary 13