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HomeMy WebLinkAbout2009-03-03 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, MARCH 3, 2009 AT 7:15 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 27th day of February, 2009 at 5:00 p.m. Jodi, Brown Assi ant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 3rd day of March, 2009 at 7:15 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:15 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. 03/03/09 ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the meeting at 8:20 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 24th day of March, 2009. APPROVED: William . Tate Mayor ATTEST: mok cleA„ti.,-exa..,7.4.1, Linda Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, MARCH 3, 2009 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Council Member Mike Lease CITIZEN COMMENTS PRESENTATION 1. Commissioner Gary Fickes to report on the Texas T-Bone High Speed Rail Initiative. 2. Mayor Tate to present a proclamation declaring March as American Red Cross Month. NEW BUSINESS 3. Consider a lease agreement with the Corps of Engineers for Rockledge Park and take any necessary action. 4. Consider an interlocal agreement with Flower Mound for Police, Fire and Emergency services at Rockledge Park and take any necessary action. 5. Consider a contract with Fugro Consultants Incorporated for Material Testing and Inspection Services on the Euless Grapevine Road/Stone Myers Parkway Construction Project and take any necessary action. 6. Consider an interlocal agreement with Tarrant County for their funding participation in the Euless Grapevine Road/Stone Myers Parkway Construction Project and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 7. Consider approval of Adopt-A-Road Agreements with Mad Duck Cyclery for a portion of Dove Loop Road and Dave Buhr for a portion of Hall-Johnson Road. Parks & Recreation Director recommends approval. 8. Consider award of a purchase order to Lightall, Inc. for light poles and lamps for the First United Methodist Church parking lot. Public Works Director recommends approval. 9. Consider renewal of the Pavement Marking and Striping Services Annual Contract to Texas Highway Markings, Inc. Public Works Director recommends approval. 10. Consider a change order for Landscape Management Services to VMC Landscape Services to include lake parks. Parks& Recreation Director recommends approval. 11. Consider the minutes of the February 17, 2009 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature,the Regular City Council Meeting Agenda was prepared and posted on this the 27th day of February, 2009 at 5:00 p.m. 41111111U ' ganAnA.-- Jodri. Brown Assistant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 3rd day of March, 2009 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:35 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Lease delivered the Invocation and led the Pledge of Allegiance. ITEM 1A. CITIZENS COMMENTS, MR. ALLEN HARRIS Mr. Allen Harris, Mayor Pro Tern for The Colony and President of Region 8, extended a personal invitation to the Mayor and City Council for the Texas Municipal League's Region 8 dinner and business meeting to be held on March 12 in Haltom City. ITEM 1B. CITIZENS COMMENTS, MR. MICHAEL MORRIS Mr. Michael Morris, 849 Riverside Drive North, representing Keep Grapevine Beautiful, invited the Mayor and City Council to attend the bi annual Great American Clean Up/Recycling Event on March 7, 2009 at Dove Park and Parr Park. He noted there would be specific chores assigned to volunteers in particular areas and that they are hoping for at least 500 volunteers. 03/03/09 ITEM 1. PRESENTATION, TEXAS T-BONE HIGH SPEED RAIL INITIATIVE .,s,. Tarrant County Precinct 3 Commissioner Gary Fickes briefed the City Council on the proposed Texas T-Bone High Speed Rail Initiative that will connect the Dallas/Fort Worth area, Austin, San Antonio and Houston. The mission is to bring high speed rail to Texas by 2020 by connecting the major airports. He stated that it will be a public/private partnership with the majority of the funding from the private sector. He requested the City consider joining with other cities, Council of Governments, universities, counties and corporations in a collaborative effort to bring a high speed rail system to connect the State. He noted the dues are estimated between $10,000 and $12,000 per year, based on the City's population. There was no action taken by the City Council. ITEM 2. PRESENTATION, PROCLAMATION, AMERICAN RED CROSS MONTH Mayor Tate presented a proclamation to Mr. Dennis Carpenter declaring March as American Red Cross Month and urged all Americans to support the organization's noble humanitarian mission. Mr. Carpenter accepted on behalf of the American Red Cross and expressed appreciation to the City of Grapevine for its support of the organization. ITEM 3. ROCKLEDGE PARK LEASE AGREEMENT, CORPS OF ENGINEERS Parks & Recreation Director Doug Evans recommended approval of a lease agreement with the Corps of Engineers for approximately 44 acres of parkland at Rockledge Park. The lease is for 20 years and seven months beginning March 1, 2009 and ending September 30, 2029. The City will maintain and operate the park for the benefit of the general public. Motion by Council Member Spencer, seconded by Council Member Coy, to approve the agreement as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 4. ROCKLEDGE PARK EMERGENCY SERVICES INTERLOCAL AGREEMENT Parks& Recreation Director Evans recommended approval of an interlocal agreement with the Town of Flower Mound that the City of Grapevine resume all responsibility for Police, Fire and Emergency services at Rockledge Park. Motion by Mayor Pro Tem Wilbanks, seconded by Council Member Stewart,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 2 03/03/09 ITEM 5. EULESS GRAPEVINE ROAD/STONE MYERS PARKWAY MATERIAL TESTING AND INSPECTION SERVICES, reSa Deputy Director of Public Works Stan Laster recommended approval of a contract with Fugro Consultants Incorporated in an amount not to exceed $90,679.00 for Material Testing and Inspection Services on the Euless Grapevine Road/Stone Myers Parkway Construction Project. Motion by Council Member Freed, seconded by Council Member Coy, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 6. EULESS GRAPEVINE ROAD/STONE MYERS PARKWAY CONSTRUCTION PROJECT FUNDING, TARRANT COUNTY Director of Transportation Projects Jerry Hodge recommended approval of an interlocal agreement with Tarrant County for their funding participation in an amount of $1,000,000.00 in the Euless Grapevine Road/Stone Myers Parkway Construction Project. This will assist the City in meeting the required Local Share of the Euless Grapevine/Stone Myers Parkway project and reduce the City's programmed commitment for the project from 40% of cost down to 25% of the project cost. The county's funding will be provided over a three year period beginning in 2009. The scope of the project is: (1) of widening Euless Grapevine Road from State Highway 360 north to Westport Parkway to a four-lane roadway with underground storm drainage, curb and gutter and widening of the bridge crossing Big Bear Creek and (2)a new four-lane urban roadway extending from the current intersection of Stone Myers Parkway at Prospect Parkway north across DFW Airport property and intersecting with Mustang Drive. Motion by Council Member Stewart, seconded by Council Member Spencer,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 7. Adopt-A-Road Agreements, Mad Duck Cyclery and Dave Buhr 3 03/03/09 Parks & Recreation Advisory Board and Parks & Recreation Director recommended approval of Adopt-A-Road Agreements with Mad Duck Cyclery for a portion of Dove Loop Road from Dove Road to Dooley Street and with Dave Buhr for a portion of Hall-Johnson Road from State Highway 121 to Parr Road. Motion by Council Member Lease, seconded by Mayor Pro Tern Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 8. Purchase Light Poles and Lamps, First United Methodist Church Parking Lot Public Works Director recommended award of a purchase order to Lightall, Inc. for light poles and lamps in the total amount of$23,361.90 for the First United Methodist Church parking lot. Motion by Council Member Lease, seconded by Mayor Pro Tern Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 0641" Item 9. Renew Pavement Marking and Striping Services Annual Contract "' Public Works Director recommended approval of the renewal of the Pavement Marking and Striping Services Annual Contract to Texas Highway Markings, Inc. Motion by Council Member Lease, seconded by Mayor Pro Tern Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 10. Change Order, VMC Landscape Management Services, Lake Parks Parks & Recreation Director recommended approval of a change order in the amount of $60,000.00 for Landscape Management Services to VMC Landscape Services to include lake parks. Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 4 03/03/09 Item 11. Consideration of Minutes City Secretary recommended approval of the minutes of the February 17, 2009 City Council meetings as published. Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the meeting at 8:20 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 24th day of March, 2009. APPROVED: 451S2- William D. Tate Mayor ATTEST: Linda Huff City Secretary 5