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Home My WebLink About2019-07-25 Regular MeetingAGENDA GRAPEVINE HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING THURSDAY, JULY 25, 2019 AT 4:30 P.M. GRAPEVINE HOUSING AUTHORITY OFFICE 131 STARR PLACE, GRAPEVINE, TEXAS CALL TO ORDER CITIZENS COMMENTS REGULAR MEETING 1. REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY) A. Rent Delinquency and Information Sheet B. Capital Funds Report and Work in Progress C. Report of Public Housing Activity and Issues through July 22, 2019 D. Update from the Resident Advisory meeting held on July 19, 2019 E. Quarterly Investment Report for 06/30/2019 NEW BUSINESS 2. Election of Officers and Ex Officio member to the Senior Citizens Advisory Board and take any necessary action. 3. Consideration of the minutes from the June 27, 2019 meeting and take any necessary action. 4. Consideration and approval of Resolution No. 19-10, to authorize the Executive Director to enter into a contract with Cameron Alread, Architect, to facilitate the process to award a company to replace the water distribution system on Starr Place. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE GRAPEVINE HOUSING AUTHORITY OFFICE AT (817) 488-8132 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL BOARD OF COMMISSIONERS MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 22ND DAY OF JULY BY 4:30 P.M. �4jw- e� Janeve n, Executive Director State of Texas County of Tarrant City of Grapevine The Board of Commissioners of the Grapevine Housing Authority met in Regular Session on this the 25th day of July 2019 in the Conference Room of the Grapevine Housing Authority, with the following members present to wit: Bonnie McHugh Vice -Chair Karen Rice Finance Officer Ethel Anderson Resident Commissioner Teri Rhodes -Cantu Commissioner Constituting a quorum, with the following also present: Absent: Greg Jordan Jane Everett Ann Earley Linda Troeger CITIZENS COMMENTS No Citizen comments. REGULAR MEETING — CALL TO ORDER CFO City of Grapevine Executive Director Chair Vice chairperson McHugh called the meeting to order at 4:30 p.m. Item #1 Reoort of the Executive Director /Informational Only) A. Rent Delinquency and Information Sheet The Executive Director reported to the Board on the rent delinquencies, number of empty units, work orders and statistical information for the waiting list for Public Housing through July 22, 2019. The Executive Director updated the Board the waiting list will be open August 22, 2109 at 9:00 am through August 24, 2019 at 6 pm. B. Capital Funds Reoort and Work in Progress The Executive Director reported to the Board on the current Capital Funds and corresponding projects. C. Reoort of Public Housing Activity and Issues GHA is working with Cameron Alread Architects to replace the water main on Starr Place. An ad for a request for bid was run in the July 21, 2019 Star Telegram and will run again July 28, 2019. A pre-bid meeting will be held August 8, 2019 and the sealed bids will be opened August 22, 2019. Roofs have been replaced on all buildings on Starr Place and West Texas Street. One evening, a wire was cut in a unit on Texas St. An emergency electrician was called in to replace the cut wire; GHA was responsible for the repair which cost $3503. The resident spent the night with her daughter. The Executive Director has been working with HUD to clarify Grapevine Housing Authority's housing allocation. GHA was under the impression all efficiencies and one bedroom units were designated as elderly/disabled. After conversations with HUD, the designation was never renewed, so all units currently at GHA are general occupancy. D. Minutes from the Resident Advisory Meetings held July 19 2019 The meetings from the July 19, 2019 Resident Advisory Board meeting were not finalized in time for the meeting. E. Quarterly Investment Report for 6/30/2019 The Public Housing Coordinator presented the Quarterly Investment Report to the Board of Commissioners. NEW BUSINESS Item #2 — Election of officers and Ex Officio member to the Senior Citizens Advisory Board and take any necessary action. Commissioner Rhodes -Cantu moved and Commissioner Anderson seconded to keep the slate of officers as is: Chair Linda Troeger Vice Chair Bonnie McHugh Financial Officer Karen Rice Ex Officio Member of the Senior Advisory Board Teri Rhodes -Cantu Ayes: McHugh, Rice, Rhodes -Cantu & Anderson Nays: None Absent: Troeger Motion passed. Item #3 - Consideration of the minutes from the June 27 2019 meeting and take any necessary action The Board was provided the minutes from the June 27, 2019 meeting for approval, the Executive Director requested a change to the minutes which was noted. Commissioner Rice moved and Commissioner Rhodes -Cantu seconded to accept the June 27, 2019 minutes as amended. Ayes: McHugh, Rice, Anderson & Rhodes -Cantu Nays: None Absent: Troeger Motion passed Item #4 - Consideration and approval of Resolution No 19-10 to approve the Executive Director to enter into a contract with Cameron Alread Architect Inc The Board discussed the role of the architect for the water distribution project and the pricing structure Commissioner Rice moved and Commissioner Anderson seconded to adopt Resolution 19-10 to allow the Executive Director to enter into a contract with Cameron Alread, Architect, Inc. Ayes: McHugh, Rice, Anderson & Rhodes -Cantu Nays: None Absent: Troeger Motion passed ADJOURNMENT Commissioner Rice moved and Commissioner Rhodes -Cantu seconded that the meeting be adjourned. Ayes: McHugh, Rice, Anderson & Rhodes -Cantu Nays: None Absent: Troeger Motion passed. Meeting adjourned at 4:59 p.m. PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY ON THE 22nd DAY OF AUGUST 2019. APPROVED: Bonnie McHugh, Vice ChairV� ATTEST: Ja verett Executive Director