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HomeMy WebLinkAbout2009-07-07 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, JULY 7, 2009 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Discuss proposed tobacco ordinance for parks and park facilities. 2. Discuss electricity generating wind turbines. 3. Sister City update. 4. Monthly financial report. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 2nd day of July, 2009 at 5:00 p.m. Lin a Huff -74g City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 7th day of July, 2009 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:30 p.m. ITEM 1. DISCUSS PROPOSED TOBACCO ORDINANCE, PARKS AND PARK FACILITIES Parks & Recreation Director Doug Evans reviewed the proposed ordinance to prohibit tobacco products in any parks or parks facilities owned or leased by the City of Grapevine that has signs posted giving such notice. He noted the Youth Sports Association, the Facilities Committee and the Parks & Recreation Advisory Board support the proposed ordinance. It was the consensus of the City Council to bring the ordinance before the Council for consideration at a later date. There was no formal action taken by the City Council. ITEM 2, DISCUSS ELECTRICITY GENERATING WIND TURBINES Development Services Director Scott Williams reviewed the option of allowing wind turbines in non-residential districts by amending the zoning ordinance to require a special use permit for wind turbines. Discussion ensued that standards and rules should be developed to address noise issues and property line setbacks. 07/07/09 There was no formal action taken by the City Council ITEM 3. SISTER CITY UPDATE Convention &Visitors Bureau Assistant Executive Director George Kakos briefed the City Council regarding upcoming Sister City trips to Parras de la Fuente, Mexico in August and West Lothian, Scotland in October. He presented the Sister City Newsletter that will be distributed on a monthly basis. There was no formal action taken by the City Council. ITEM 4. MONTHLY FINANCIAL REPORT Administrative Services Director John McGrane presented the monthly financial report noting that revenues are continuing on a downward trend and expenditures are down from last year as well. He noted that sales taxes are down slightly from the same time last year. He commented that due to the economy, permit fees and mixed beverage taxes have dropped. He stated that the City's unemployment rate is at 5.8% which is still below the national average. There was no formal action taken by the City Council. ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Stewart, offered a motion to the workshop at 7:17 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of July, 2009. APPROVED: 3%S°32- William D. Tate Mayor mmt 2 07/07/09 ATTEST: Ind. Huff 11 City Secretary 3 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, JULY 7, 2009 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 2nd day of July, 2009 at 5:00 p.m. i da Huff g7/611 City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 7th day of July, 2009 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:17 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. NOTE: Mayor Pro Tern Wilbanks left during the Regular meeting. 07/07/09 ADJOURNMENT Council Member Spencer, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:22 p.m. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of July, 2009. APPROVED: William D. Tate Mayor ATTEST: Lin a Huff 410 City Secretary WNW 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, JULY 7, 2009 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Council Member Mike Lease CITIZEN COMMENTS PRESENTATIONS 1. Parks & Recreation Staff to show video clip of Grapevine that was shown at the Keep Texas Beautiful Governor's Achievement Awards Banquet in Houston on June 11, 2009. 2. Mr. Don Myers, of Legends Baseball, to present the City a plaque for its support in a 114 team baseball tournament held at Oak Grove Ballfield Complex. 3. Mr. Mike Richmond, President of Grapevine Youth Baseball, and Ms. Debbie Robinson, Grapevine Girls Softball Association, to present the Council photos of Opening Day at the Oak Grove Ballfield Complex. 4. Mr. Chris Burton, President of the Grapevine-Southlake Soccer Association, to thank the City Council for improvements to the Oak Gove Soccer Complex. NEW BUSINES 5. Consider a resolution ratifying the purchase of amenities for the Oak Grove Ballfield Complex, approval of Change Order No. 3 for improvements at the Oak Grove Ballfield Complex and the Oak Grove Soccer Complex and take any necessary action. 6. Consider a resolution ratifying the emergency expenditure of funds for trucking services, solid waste collection and disposal after the June 10th storm and take any necessary action. 7. Consider authorizing waterline over-sizing reimbursement to Heritage Square Development along State Highway 26/Ira E.Woods Avenue between South Kimball Avenue and Mustang Drive and take any necessary action. 8. Consider authorizing an interlocal agreement with the City of Southlake for the City of Grapevine to provide water and wastewater service to three residential sites in Southlake adjacent to Kimball Road and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 9. Consider appointment of Mayor William D. Tate as the primary liaison to the Texas High Speed Rail & Transportation Corporation (THSRTC) and Council Members Mike Lease and Chris Coy as alternate contacts to the THSRTC. City Manager recommends approval. 10. Consider an Adopt-An-Area agreement with Mr. James Loftin for the creek at Ruth Wall Road and Katie's Woods Drive. Parks& Recreation Advisory Board and Parks & Recreation Director recommend approval. 11. Consider renewal of the Tree and Plant Purchases Annual Contract with Southwest Landscape. Parks & Recreation Director recommends approval. 12. Consider the minutes of the June 16, 2009 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 2nd day of July, 2009 at 5:00 p.m. Lin a Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of July, 2009 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:45 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Lease delivered the Invocation and led the Pledge of Allegiance. ITEM 1. VIDEO PRESENTATION, KEEP TEXAS BEAUTIFUL, GOVERNOR'S COMMUNITY ACHIEVEMENT AWARDS BANQUET Parks & Recreation Coordinator Mary Jo Tellin presented a video clip of Grapevine that was shown at the Keep Texas Beautiful Governor's Achievement Awards Banquet in Houston on June 11, 2009 where the City was awarded a $130,000.00 grant for beautification projects. Note: Mayor Pro Tem Wilbanks left the meeting. ITEM 2. PRESENTATION, APPRECIATION OF CITY'S SUPPORT OF BASEBALL TOURNAMENT 07/07/09 Mr. Chris Wooley, of Legends Baseball, presented the City a plaque for its support in a 114 team baseball tournament held at Oak Grove Ballfield Complex after the storm of June 10th. He expressed his thanks and appreciation for the Parks & Recreation Staff that cleaned up and prepared the fields for tournament play after the storm. ITEM 3. PRESENTATION, RECOGNITION BY YOUTH BASEBALL AND GIRLS SOFTBALL ASSOCIATION FOR OPENING DAY AT OAK GROVE BALLFIELD COMPLEX Mr. Mike Richmond, President of Grapevine Youth Baseball, and Ms. Debbie Robinson, Grapevine Girls Softball Association, presented the Council photos taken at the public art display on Opening Day at the Oak Grove Ballfield Complex. They both expressed their deep appreciation to the City Council for the improvements to the ball complex and the City's support of youth programs. ITEM 4. PRESENTATION, GRAPEVINE-SOUTHLAKE SOCCER ASSOCIATION APPRECIATION OF OAK GROVE SOCCER COMPLEX IMPROVEMENTS Mr. Chris Burton, President of the Grapevine-Southlake Soccer Association, thanked the Council for improvements to the Oak Grove Soccer Complex Mayor Tate expressed his appreciation to the Parks& Recreation Staff for their dedication and work in making the Oak Grove Ballfield Complex and Soccer Complex an exceptional '"' facility for the City's youth for many years to come. ITEM 5. RESOLUTION, RATIFY AMENITIES, CHANGE ORDER NO. 3, OAK GROVE BALLFIELD COMPLEX Parks & Recreation Director Doug Evans recommended approval of a resolution ratifying the purchase of amenities in the amount of $1,265,106.40 for the Oak Gove Ballfield Complex and for approval of Change Order No. 3 in the amount of $1,163,246.57 for improvements at the Oak Gove Ballfield Complex and the Oak Grove Soccer Complex. Motion by Council Member Spencer, seconded by Council Member Coy, to approve the resolution as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks RESOLUTION NO. 2009-23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, TO RATIFY THE PURCHASE OF AMENITIES AND THE APPROVAL OF CHANGE ORDER NUMBER 3 FOR THE OAK GROVE BALLFIELD COMPLEX AND PROVIDING AN EFFECTIVE DATE 2 07/07/09 ITEM 6. RESOLUTION, RATIFY EMERGENCY EXPENDITURES, STORM CLEANUP Public Works Director Matt Singleton recommended approval of a resolution authorizing and ratifying City Staff's emergency expenditure of funds for the after storm clean up and haul off services provided by Agustin Samano Trucking in an amount of$33,520.00, and by Allied Waste Services in an amount of $28,966.00. The storm on June 10, 2009 resulted in significant damage to trees and extensive power outages throughout the City. Motion by Council Member Freed, seconded by Council Member Lease, to approve the resolution as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks RESOLUTION NO. 2009-24 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING AND RATIFYING THE EMERGENCY EXPENDITURE OF FUNDS FOR TRUCKING SERVICES, SOLID WASTE COLLECTION AND DISPOSAL AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE ITEM 7. AUTHORIZE WATERLINE OVER-SIZING REIMBURSEMENT, STATE HIGHWAY 26/IRA E. WOODS AVENUE Public Works Director Deputy Director Stan Laster recommended approval of the authorization for waterline oversizing reimbursement to Heritage Square Development in the amount of$21,093.00, for the construction of a 12-inch waterline along State Highway 26/Ira E. Woods Avenue between South Kimball Avenue and Mustang Drive. He recommended approval of the authorization for Staff to issue payment to Heritage Square Development once the line is accepted by the City. Motion by Council Member Coy, seconded by Council Member Stewart, to approve the reimbursement as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks ITEM 8. AUTHORIZE INTERLOCAL AGREEMENT, CITY OF SOUTHLAKE AND CITY OF GRAPEVINE, WATER AND WASTEWATER SERVICE 3 07/07/09 Public Works Deputy Director Laster recommended approval of an interlocal agreement with the City of Southlake to provide water service for a period of no more than 24 months on an interim basis to two prospective home sites northwest of Kimball Road and Dove Road that are awaiting sufficient water supply to the area. In the same area, the homeowner at the corner of Kimball Road and Meadowmere Lane has requested wastewater service as Southlake has no plans to extend a wastewater line to serve this area. The proposed service for this site will be provided in perpetuity, subject to the cancellation terms of the agreement. Motion by Council Member Stewart, seconded by Council Member Freed, to approve the interlocal agreement as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 9. Appointment of Liaisons, Texas High Speed Rail & Transportation Corporation City Manager recommended approval of the appointment of Mayor William D. Tate as the primary liaison to the Texas High Speed Rail &Transportation Corporation (THSRTC)and Council Members Mike Lease and Chris Coy as alternate contacts to the THSRTC as part of the City's membership to the corporation. Motion by Council Member Lease, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks Item 10. Adopt-An-Area Agreement, Mr. James Loftin Parks& Recreation Advisory Board and Parks& Recreation Director recommend approval of an Adopt-An-Area agreement with Mr. James Loftin for the creek at Ruth Wall Road and ■ , Katie's Woods Drive. 4 07/07/09 Motion by Council Member Lease, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks Item 11. Renew Tree and Plant Purchases Annual Contract Parks & Recreation Director recommended approval of the renewal of the Tree and Plant Purchases Annual Contract with Southwest Landscape. Motion by Council Member Lease, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks Item 12. Consideration of Minutes City Secretary recommended approval of the minutes of the June 16, 2009 City Council meetings as published. o A Motion by Council Member Lease, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks ADJOURNMENT Council Member Spencer, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:22 p.m. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of July, 2009. 5