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HomeMy WebLinkAbout2009-10-06 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, OCTOBER 6, 2009 AT 6:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Update on Convention & Visitors Bureau Headquarters and Museum Complex. 2. Update on the Visitor Shuttle Transportation System. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 2nd day of October, 2009 at 5:00 p.m. • ' Linda Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 6th day of October, 2009 at 6:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary "' ' CALL TO ORDER Mayor Pro Tern Wilbanks called the workshop to order at 6:00 p.m. ITEM 1. UPDATE, CONVENTION & VISITORS BUREAU HEADQUARTERS AND MUSEUM COMPLEX Convention &Visitors Bureau Director P. W. McCallum presented the architectural design of the Convention & Visitors Bureau Headquarters and Museum Complex that will be located on Main Street. The complex will include the Convention & Visitors Bureau Headquarters, Visitors Information Center/Lobby,function and pre-function reception area, Texas Wine Museum and exhibit spaces, visiting artists' gallery, retail spaces, mechanical and storage area and 88 on-site public and staff parking spaces. The complex will also include the Grapevine Historical Society Heritage Museum, Settlement-to City Museum, School House Museum and the Cotton Ginners Museum. Construction is scheduled to begin in January 2010 and the new facility will open in January 2011. Note: Mayor Tate arrived during the presentation. There was no formal action taken by the City Council. ITEM 2. UPDATE, VISITOR SHUTTLE TRANSPORTATION SYSTEM 10/06/09 Convention &Visitors Bureau Director P. W. McCallum gave a brief update regarding the shuttle buses noting their design, colors and signage. After the shuttles have been in operation and the final routes and times determined, brochures will be printed and made available to the public and Grapevine's tourists. There was no formal action taken by the City Council. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the workshop at 6:59 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of October, 2009. APPROVED: '455P-'7*. William D. Tate ATTEST: xtzugLinda Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, OCTOBER 6, 2009 AT 6:45 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. B. Personnel relative to City Manager's annual evaluation pursuant to Section 551.074, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees and personnel under Sections 551.087 and 551.074, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 2nd day of October, 2009 at 5:00 p.m. Linda Huff / City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 6th day of October, 2009 at 6:45 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:00 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. (B) personnel relative to City Manager's annual evaluation pursuant to Section 551.074, Texas Government Code; Note: Personnel was not discussed. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff or personnel under Sections 551.087 or 551.074, Texas Government Code. 10/06/09 Note: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:55 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of October, 2009. APPROVED: *6;2.Z; William D. Tate Mayor ATTEST: L'd- Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, OCTOBER 6, 2009 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Council Member Chris Coy PRESENTATION 1. Grapevine-Colleyville Independent School District Superintendent, Dr. Kay Waggoner, to update the City Council regarding the district's operations. 2. Public Safety Communication Center update by Police Chief Eddie Salame. PUBLIC HEARING 3. City Council to conduct a public hearing relative to proposed amendments to the Tax Increment Financing Zone Number One Project and Financial Plan, consider an ordinance amending the Project and Financing Plan and take any necessary action. NEW BUSINESS 4. Consider approving Amendment No. 2 to the Euless Grapevine Road/Stone Myers Parkway engineering services contract with Turner, Collie and Braden, Inc. for additional design work to add sidewalks and street lighting to the project and take any necessary action. 5. Consider renewing an Interlocal Agreement for Fiscal Year 2010 with Tarrant County for their funding participation in the Euless Grapevine Road/Stone Myers Parkway construction project and take any necessary action. 6. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 20 Streets, Sidewalks and Other Public Ways renaming Gridiron Way to Grapevine Mills Trail and take necessary action. 7. Consider authorizing the City Manager to enter into agreements with Oncor,Verizon and Time Warner for the relocation of their aerial facilities along College Street bordering Nash Farm to a new conduit run and take any necessary action. 8. Consider a resolution authorizing the donation of surplus property (playground equipment) to Grapevine's Sister City Parras de la Fuente, Coahuila, Mexico and take any necessary action. 9. Consider authorizing an interlocal agreement with the City of Fort Worth for continued participation in their Environmental Collection Center and Household Hazardous Waste Program and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 10. Consider the appointment of Mr. Jorge Rodriguez, representing the Grapevine- Colleyville Independent School District, to the Parks & Recreation Advisory Board. Parks & Recreation Director recommends approval. 11. Consider authorizing the purchase of playground equipment for Bear Creek and C. J. Hutchins Parks from The Playwell Group through a cooperative purchasing "` agreement with the Local Government Purchasing Cooperative (Buyboard.com). Parks & Recreation Director recommends approval. 12. Consider renewal of the Book Service Annual Contract with Brodart McNaughton Book Service. Library Director recommends approval. 13. Consider renewal of the Traffic Conduit Installation Services Annual Contract with Multiple Cable Systems. Public Works Director recommends approval. 14. Consider the minutes of the September 8, 15 and 29, 2009 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 2nd day of October, 2009 at 5:00 p.m. Lind Huff City Secretary SUPPLEMENTAL AGENDA REGULAR CITY COUNCIL MEETING CITY OF GRAPEVINE, TEXAS TUESDAY, OCTOBER 6, 2009 AT 7:30 P.M. CITIZEN COMMENTS In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Supplemental Agenda was prepared and posted on this the 2nd day of October, 2009 at 5:00 p.m. Linda uff City Secretary STATE OF TEXAS COUNTY OF TARRANT xv CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of October, 2009 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:40 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Coy delivered the Invocation and led the Pledge of Allegiance. ITEM 1. PRESENTATION, GRAPEVINE-COLLEYVILLE INDEPENDENT SCHOOL DISTRICT OPERATIONS This item was presented after Item 2. Dr. Kay Waggoner, Superintendent of Grapevine-Colleyville Independent School District, presented a brief overview of the district's operations including budget and finances. She highlighted the exemplary status of the various schools in the district, as well as reviewed the students' ratings in the TAKS, SAT and ACT tests. She noted the district is becoming more diverse in its ethnicity and commended the training and quality of the teachers in the school district. 10/06/09 Dr. Waggoner expressed appreciation to Chief Eddie Salame and the City for partnering , with the school district in the operation of the Community Outreach Center that will benefit the district's children and their parents. .*. ITEM 2. PRESENTATION, PUBLIC SAFETY COMMUNICATION CENTER This item was presented before Item 1. Police Chief Eddie Salame updated the City Council regarding the Public Safety Communications Center. He reviewed the center's operations noting they are not fully staffed, even though six new dispatch positions were approved in the FY2009 budget, due to attrition and dispatchers in training. He reviewed the improvements in incoming call time to answer; call processing time; and increased morale in the dispatch center. He noted that additional supervisors are needed to provide formal and on-the-job training that will provide a significant impact on the quality assurance of the dispatch program to improve the quality of service and response time to citizens. Overall, significant improvements have been made over the last year. Council discussion ensued that during the budget process, additional personnel was not discussed. City Manager Rumbelow stated that the future budget recommendation was a guide for when the economy improves. ITEM 3. PUBLIC HEARING,AMENDMENTS,TAX INCREMENT FINANCING ZONE NUMBER ONE PROJECT AND FINANCIAL PLAN ORDINANCE AMENDING TAX INCREMENT FINANCING ZONE NUMBER PROJECT AND FINANCIAL PLAN Mayor Tate declared the public hearing open. City Manager Bruno Rumbelow stated the public hearing is to receive comments on the proposed addition of a 380 Grants category for the Project and Financial Plan of the Tax Increment Financing Zone Number One. The TIF Board met on September 8, 2009 and approved the 380 Category. The Tax Increment Zone Number One has provided the funding of public infrastructure within the zone as delineated by the original Project and Financing Plan. Sufficient funds are available to reallocate the City of Grapevine contributions to the fund which would allow the City approval of the ordinance in order to provide economic incentives within the Zone. Additional economic activity within the Zone will add value to the entire taxing jurisdiction rolls. There were no questions from the City Council. Note: Council Member Coy left the Council Chambers. Mayor Tate invited guests present to comment regarding the proposed addition of a 380 Grants category for the Project and Financial Plan of the Tax Increment Financing Zone Number One. No one wished to speak and there was no correspondence to report. 2 10/06/09 Mayor Pro Tern Wilbanks, seconded by Council Member Stewart, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease Nays: None Absent: Coy City Manager Rumbelow recommended approval of an ordinance amending the Tax Increment Financing Zone Number One Project and Financial Plan. Council Member Freed, seconded by Council Member Lease, offered a motion to approve the ordinance as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease Nays: None Absent: Coy ORDINANCE NO. 2009-43 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS APPROVING AN AMENDED PROJECT AND FINANCING PLAN FOR TAX INCREMENT REINVESTMENT ZONE NUMBER ONE, CITY OF GRAPEVINE, TEXAS; MAKING VARIOUS FINDINGS RELATED TO SUCH AMENDED PLAN; PROVIDING FOR SEVERABILITY; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 4. AMENDMENT NO. 2 EULESS GRAPEVINE ROAD/STONE MYERS PARKWAY ENGINEERING SERVICES CONTRACT Deputy Director of Public Works Stan Laster recommended approval of Amendment No. 2 to the Euless Grapevine Road/Stone Myers Parkway engineering services contract with Turner, Collie and Braden, Inc. in the amount of$23,765.00 for additional design work to add sidewalks and street lighting to the project. Note: Council Member Coy returned to the Council Chambers during the presentation. Council Member Freed, seconded by Council Member Coy, offered a motion to approve the amendment as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 5. RENEW INTERLOCAL AGREEMENT, TARRANT COUNTY FUNDING PARTICIPATION, GRAPEVINE ROAD/STONE MYERS PARKWAY v CONSTRUCTION PROJECT 3 10/06/09 fow Deputy Director of Public Works Laster recommended approval of renewing an Interlocal Agreement for Fiscal Year 2010 with Tarrant County for their funding participation in the „.. Euless Grapevine Road/Stone Myers Parkway construction project in the amount of $1,000,000.00. The funding is over a three year period: 2009, 2010 and 2011. Council Member Coy, seconded by Council Member Freed, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 6. ORDINANCE,AMEND CHAPTER 20 STREETS, SIDEWALKS AND OTHER PUBLIC WAYS Public Works Director Matt Singleton recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 20 Streets, Sidewalks and Other Public Ways renaming Gridiron Way to Grapevine Mills Trail. Council Member Stewart, seconded by Council Member Lease, offered a motion to approve the ordinance as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2009-44 ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 20, SECTION 20-7 RELATIVE TO STREET NAME CHANGES; PROVIDING FOR THE NAME CHANGE OF A CERTAIN STREET; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 7. AUTHORIZE AGREEMENTS, RELOCATION OF AERIAL FACILITIES, ONCOR, VERIZON AND TIME WARNER Public Works Director Singleton recommended authorization for the City Manager to enter into agreements with Oncor, Verizon and Time Warner for the relocation of their aerial facilities along College Street bordering Nash Farm to a new conduit run in the amounts of $23,317.37, $41,690.87 and $25,593.00, respectively. Relocation of these facilities underground will resolve conflicts with the existing tree line in this area. Council Member Freed, seconded by Council Member Spencer, offered a motion to approve as recommended. The motion prevailed by the following vote: 4 10/06/09 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 8. RESOLUTION, AUTHORIZE DONATION OF SURPLUS PROPERTY, PARRAS DE LA FUENTE, COAHUILA, MEXICO Parks & Recreation Director Doug Evans recommended approval of a resolution authorizing the donation of surplus property (playground equipment) from C. J. Hutchins Park and Cluck Park to Grapevine's Sister City Parras de la Fuente, Coahuila, Mexico. Council Member Spencer, seconded by Mayor Pro Tem Wilbanks, offered a motion to approve the resolution as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2009-36 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY SURPLUS AND/OR SALVAGE; PROVIDING FOR THE DONATION OF SAID PROPERTY TO PARRAS DE LA FUENTE, COAHUILA, MEXICO; AND PROVIDING AN EFFECTIVE DATE ITEM 9. AUTHORIZE INTERLOCAL AGREEMENT, CITY OF FORT WORTH, ENVIRONMENTAL COLLECTION CENTER AND HOUSEHOLD HAZARDOUS WASTE PROGRAM Environmental Manager Dewey Stoffels recommended approval of an interlocal agreement with the City of Fort Worth for continued participation in their Environmental Collection Center and Household Hazardous Waste Program. Grapevine has participated in this program for the past several years. The cost will be the same as last year, $47 per household for Fiscal Year 2010. The program is important as it provides citizens with an alternative and more environmentally sound method of disposal for household waste. Council Member Freed, seconded by Council Member Spencer, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. 5 10/06/09 Item 10. Parks & Recreation Advisory Board Appointment Parks & Recreation Director recommended approval of the appointment of Mr. Jorge Rodriguez, representing the Grapevine-Colleyville Independent School District, to the Parks & Recreation Advisory Board for a one-year term. Motion by Council Member Lease, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 11. Authorize Purchase of Playground Equipment, Bear Creek and C. J. Hutchins Parks Parks & Recreation Director recommended approval of authorizing the purchase of playground equipment for Bear Creek and C. J. Hutchins Parks from The Playwell Group through a cooperative purchasing agreement with the Local Government Purchasing Cooperative (Buyboard.com) in the amount of$149,812.03. Motion by Council Member Lease, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 12. Renew Book Service Annual Contract Library Director recommended approval of the renewal of the Book Service Annual Contract with Brodart McNaughton Book Service in the amount of$19,163.50. Motion by Council Member Lease, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 13. Renew Traffic Conduit Installation Services Annual Contract Public Works Director recommended approval of the renewal of the Traffic Conduit Installation Services Annual Contract with Multiple Cable Systems. Motion by Council Member Lease, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: 6 10/06/09 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 14. Consideration of Minutes City Secretary recommended approval of the minutes of the September 8, 15 and 29,2009 City Council meetings as published. Motion by Council Member Lease, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:55 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of October, 2009. APPROVED: •366 - William D. Tate Mayor ATTEST: Linda Huff City Secretary 7