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Home My WebLink About2009-12-01 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, DECEMBER 1, 2009 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Council Member Sharron Spencer CITIZEN COMMENTS PRESENTATION 1. City Council comments on City Manager's annual evaluation. NEW BUSINESS 2. Consider an ordinance providing for the issuance of City of Grapevine, Texas Combination Tax and Revenue Certificates of Obligation, Series 2009A; awarding the sale of said certificates; levying a tax in payment thereof; prescribing the form of said certificates; approving the Official Statement and take any necessary action. 3. Consider a resolution authorizing participation in the Statewide Transportation Enhancement Grant Program for linkage of the trail system along State Highway 26 and take any necessary action. 4. Consider authorizing an interlocal agreement with the City of Colleyville regarding each cities' maintenance responsibilities for Pool Road and take any necessary action. 5. Consider authorizing a Utility Services Contract for College Street with MasTec North America, Inc. and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 6. Consider approval of Adopt-An-Area Agreements with the following „, families/organizations: Deem Family, Ophrey Family, Halman Family, Mower Family, Pampered Home Pro and Grapevine Cowboy Heritage Church. Parks & Recreation Advisory Board and Parks& Recreation Director recommend approval. 7. Consider award of Bid 328-2010 Asphalt Road Surfacing Products Annual Contract to Reynolds Asphalt, JLB Contracting and Lane Construction Corporation as primary and secondary vendors. Public Works Director recommends approval. 8. Consider renewal of Curb and Gutter Concrete Construction Services Annual Contract to Manning Concrete. Public Works Director recommends approval. 9. Consider award of Bid 329-2010 Water Meters Annual Contract to Hersey Meters and HD Supply as primary vendors and Mainline Supply as secondary vendor. Public Works Director recommends approval. 10. Consider authorizing the purchase of two Chevrolet Tahoe Police Pursuit vehicles from Classic Chevrolet and two Ford Crown Victoria Police vehicles from Sam Packs Five Star Ford. Police Chief recommends approval. 11. Consider approval of a resolution declaring certain property as surplus and/or salvage and authorization for sale of the property through public auction. Administrative Services Director recommends approval. 12. Consider authorizing the purchase of fire hose from Casco Industries, Inc. Fire Chief recommends approval. 13. Consider the minutes of the November 17, 2009 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 25th day of November, 2009 at 5:00 p.m. diak Linda uff I f City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 1st day of December, 2009 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:30 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Spencer delivered the Invocation and led the Pledge of Allegiance. ITEM 1. PRESENTATION, CITY MANAGER'S EVALUATION Mayor Tate noted the Council wanted to express their comments regarding City Manager Bruno Rumbelow's annual evaluation. He stated there were objective and subjective reviews of the manager and that overall, the reviews were good. The City Council has a good relationship with the City Manager and looks forward to working with him in the future. Mr. Rumbelow continues to perform satisfactorily and his service to the community is appreciated. The Council expressed their support of Mr. Rumbelow and his overall performance, leadership of City Staff and working with the Council and the citizens. ITEM 2. ORDINANCE, COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION, SERIES 2009A 12/01/09 Administrative Services Director John McGrane recommended approval of an ordinance „, , providing for the issuance of City of Grapevine, Texas Combination Tax and Revenue Certificates of Obligation, Series 2009A in the approximate principal amount of $2,050,000.00; awarding the sale of said certificates; levying a tax in payment thereof, prescribing the form of said certificates and approving the official statement. Mr. McGrane recommended award of the bid to the lowest bidder, SAMCO Capital Markets, at a rate of 3.885226%. He advised that the Certificates of Obligation would be used for Vineyard Campground Improvements in the amount of$1,704,000.00 and for the e-Mobile Citation System in the amount of $253,340.00 with the balance being issuance costs. Council Member Coy, seconded by Council Member Spencer, offered a motion to adopt the ordinance for the issuance of $2,050,000.00 Certificates of Obligation as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2009-54 AN ORDINANCE PROVIDING FOR THE ISSUANCE OF CITY OF GRAPEVINE, TEXAS, COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION, SERIES 2009A, IN THE AGGREGATE PRINCIPAL AMOUNT OF $2,005,000; AWARDING THE SALE OF SAID LEVYING A TAX IN PAYMENT THEREOF; PRESCRIBING THE FORM OF SAID CERTIFICATES; APPROVING THE OFFICIAL STATEMENT;AND ENACTING OTHER PROVISIONS RELATING THERETO ITEM 3. RESOLUTION, AUTHORIZE PARTICIPATION, STATEWIDE TRANSPORTATION ENHANCEMENT GRANT PROGRAM, TRAIL SYSTEM Assistant Director of Parks& Recreation Joe Moore recommended approval of a resolution authorizing participation in the Statewide Transportation Enhancement Grant Program (STEP) for development of the Links Trails that will connect Gaylord Texan Trail at State Highway 26 with West Grapevine Mills Circle. The concrete trail will be approximately 1.36 miles in length and 10 feet wide. The City's matching contribution to the estimated $1.5 million project is $406,200.00 which is 27% of the total cost of the project. Council Member Freed, seconded by Mayor Pro Tem Wilbanks, offered a motion to approve the resolution as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 2 12/01/09 RESOLUTION NO. 2009-44 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING AND DIRECTING STAFF TO PARTICIPATE IN THE DEVELOPMENT OF THE TRAIL LINKAGE BETWEEN THE GAYLORD TEXAN RESORT AND CONVENTION CENTER ON LAKE GRAPEVINE AND GRAPEVINE MILLS MALL AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNATED REPRESENTATIVE TO ACT IN ALL MATTERS IN CONNECTION WITH THE STATEWIDE TRANSPORTATION ENHANCEMENT PROJECT; AND PROVIDING AN EFFECTIVE DATE ITEM 4. AUTHORIZE INTERLOCAL AGREEMENT, COLLEYVILLE, POOL ROAD MAINTENANCE RESPONSIBILITIES Public Works Deputy Director Stan Laster recommended approval of an interlocal agreement with the City of Colleyville regarding each city's maintenance responsibilities for Pool Road. The agreement provides that the City of Grapevine will maintain the entire roadway, and the City of Colleyville would be responsible for the sidewalk and parkway on their side of the roadway. Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to approve the interlocal agreement. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 5. AUTHORIZE UTILITY SERVICES CONTRACT, COLLEGE STREET Public Works Director Matt Singleton recommended approval of a Utility Services Contract with MasTec North America, Inc. in the amount of $28,915.00 to bore and install runs of conduit on College Street between Ball Street and Homestead Lane. The project is in conjunction with the undergrounding of utilities (Oncor, Time Warner and Verizon) along College Street adjacent to Nash Farm in order to safeguard the tree line. Motion by Council Member Spencer, seconded by Council Member Stewart,to approve the contract as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None CONSENT AGENDA 3 12/01/09 The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 6. Adopt-An-Area Agreements with Various Families Parks & Recreation Advisory Board and Parks & Recreation Director recommended approval of Adopt-An-Area Agreements with the following families/organizations: Deem Family for Katie's Woods/Chris Craft to Vineyard View; Ophrey Family for Farris Branch Road to Murrell Road; Halman Family for Swim Beach at Meadowmere Park east 1/2 mile along shoreline; Mower Family for Trawick Trail Boat Ramp to Scott's Landing; Pampered Home Pro for Hughes Road—Hall-Johnson Road to State Highway 121 Service Road; and Grapevine Cowboy Heritage Church for Jackson Pavilion at Rockledge Park. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 7. Award Bid 328-2010 Asphalt Road Surfacing Products Annual Contract 0 Public Works Director recommended approval of the award of Bid 328-2010 Asphalt Road Surfacing Products Annual Contract to Reynolds Asphalt, JLB Contracting and Lane Construction Corporation as primary and secondary vendors. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 8. Renew Curb and Gutter Concrete Construction Services Annual Contract Public Works Director recommended approval of the renewal of Curb and Gutter Concrete Construction Services Annual Contract to Manning Concrete. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 9. Award Bid 329-2010 Water Meters Annual Contract 4 12/01/09 Public Works Director recommended approval of the award of Bid 329-2010 Water Meters Annual Contract to Hersey Meters and HD Supply as primary vendors and Mainline Supply as secondary vendor. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 10. Authorize Purchase Police Pursuit Vehicles Police Chief recommended approval of authorization for the purchase of two Chevrolet Tahoe Police Pursuit vehicles from Classic Chevrolet in the amount of$56,200.00 and two Ford Crown Victoria Police vehicles from Sam Packs Five Star Ford in the amount of $110,062.00. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 11. Resolution Declaring Certain Property Surplus Administrative Services Director recommended approval of a resolution declaring certain property as surplus and/or salvage and authorization for sale of the property through public auction. Motion by Counc'I Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2009-45 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY SURPLUS AND/OR SALVAGE AND PROVIDING FOR THE AUTHORIZATION TO DISPOSE OF SAID PROPERTY AT AUCTION AND PROVIDING AN EFFECTIVE DATE Item 12. Authorize Fire Hose Purchase Fire Chief recommended approval of authorization to purchase fire hose from Casco Industries, Inc. in'the amount of$22,806.00. 5 12/01/09 Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 13. Consideration of Minutes City Secretary recommended approval of the minutes of the November 17, 2009 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the meeting at 7:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of December, 2009. APPROVED: William a e Mayor ATTEST: OA. 711 Lind Huff .. City Secretary w 6