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HomeMy WebLinkAbout2007-11-06 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, NOVEMBER 6, 2007 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Update on the Main Street Fire Protection Program. 2. Discuss possible amendments to Chapter 21 Taxation relative to imposing a tax on goods in transit, Super Freeport Tax Exemption. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 2nd day of November, 2007 at 5:00 p.m. 21116K Lind. Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 6th day of November, 2007 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with Mayor William D. Tate absent, with the following members of the City Staff: Bruno Rumbelow City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL 10 ORDER Mayor Pro Tern Ware called the meeting to order at 6:30 p.m. ITEM 1. UPDATE, MAIN STREET FIRE PROTECTION PROGRAM Public Works Director Matt Singleton and Deputy Public Works Director Stan Laster briefed the City Council on an option to reach full participation in the Fire Protection Program by the property owners in the 300 and 400 blocks of South Main Street. It would be to offer the owners financing (by establishing a user fee calculated by address based upon the square foot cost to install the private improvements.) Those that do not choose to take advantage of the offer could pay for their portion of the project outright but cannot choose not to participate. An ordinance compelling participation, as well as the estimated cost to the building owners was reviewed. It was the consensus of the City Council to proceed with drafting an ordinance for complete participation in the Fire Protection Program for Main Street. There was no formal action taken by the City Council. ITEM 2. DISCUSS AMENDMENTS TO CHAPTER 21 TAXATION, SUPER FREEPORT TAX EXEMPTION Development Manager Dan Truex briefed the City Council regarding the Super Freeport 11/06/07 Tax Exemption bill that was adopted by HB 621. The bill will expand the freeport woo exemption for goods in transit if they are shipped to another location either inside or outside the State of Texas within 175 days. The bill provides that a taxing entity can opt out of the exemption by taking positive action prior to December 31, 2007 to tax the applicable goods. It was the consensus of the City Council to hold a public hearing to opt out of the HB 621 exemption. There was no formal action taken by the City Council ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 6:55 p.m. The motion prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Tate PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of November, 2007. APPROVED: WOO William D. Tate Mayor ATTEST: Lin a Huff fr City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, NOVMBER 6, 2007 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 2nd day of November, 2007 at 5:00 p.m. 40 ArAtAi Lind. Huff // City Secretary 01,4fi STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 6th day of November, 2007 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with Mayor William D. Tate absent, with the following members of the City Staff: Bruno Rumbelow City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Pro Tern Ware called the meeting to order at 7:00 p.m. ITEM 1. EXECUTIVE SESSION Mayor Pro Tern Ware announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Pro Tem Ware asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in I:,. the City Council Chambers. ADJOURNMENT 11/06/07 Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the meeting at 8:00 p.m. The motion prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Tate PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of November, 2007. APPROVED: William D. Tate Mayor ATTEST: wow Lin a Huff Si City Secretary IMO 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, NOVEMBER 6, 2007 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member Roy Stewart CITIZEN COMMENTS PRESENTATION 1. Salvation Army 2007 Red Kettle Campaign Kickoff in Grapevine. NEW BUSINESS 2. Consider award of an engineering services contract to White Rock Consultants for the Inflow and Infiltration Reduction Plan for the Wastewater Collection System and take any necessary action. 3. Consider a resolution declaring Paul E. Allen Company, Inc. as sole source provider for the purchase of benches, trash receptacles and planters for Main Street and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 4. Consider resolutions authorizing the wind up and dissolution of the Aquarium Development Corporation of Grapevine and the Grapevine Aquarium Development Corporation. Administrative Services Director recommends approval. 5. Consider a resolution authorizing the purchase of an Intelligent Library System (ILS) from Checkpoint Systems, Inc. Library Director recommends approval. 6. Consider a resolution authorizing renewal of an annual contract to Brodart McNaughton Book Services. Library Director recommends approval. 7. Consider a resolution declaring Most Dependable Fountains, Inc. as sole source provider for drinking fountains for City parks. Parks & Recreation Director recommends approval. 8. Consider a resolution awarding a contract to Fitco Fitness Center Outfitters for purchase of fitness equipment through an interlocal agreement with Local Government Purchasing Cooperative. Parks & Recreation Director recommends approval. 9. Consider a resolution authorizing an annual contract for janitorial services for City buildings from Quality Environmental Services. Public Works Director recommends approval. 10. Consider a resolution authorizing the donation of 14 laptop computers to Hopkins County Sheriff's Department. Fire Chief recommends approval. 11. Consider renewal of an annual contract for pavement marking and striping services for Texas Highway Markings, Inc. Public Works Director recommends approval. 12. Consider authorizing the purchase of two Submersible Sewage Pumps for the Denton Creek Lift Station from Environmental Improvements, Inc. Public Works Director recommends approval. 13. Consider the minutes of the October 16, 2007 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 2nd day of November 6, 2007 at 5:00 p.m. Lind: Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of November, 2007 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with Mayor William D. Tate absent, with the following members of the City Staff: Bruno Rumbelow City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Pro Tern Ware called the meeting to order at 7:35 p.m. INVOCATION Council Member Stewart delivered the Invocation. ITEM 1A. CITIZENS COMMENTS, MS. DEBBIE WYLIE Ms. Debbie Wylie, 4230 Hearthside Drive, submitted pictures to the City Council of the Bear Creek drainage ditch and collapsed retaining wall adjacent to her home. She requested assistance to resolve the situation. ITEM 1B. CITIZENS COMMENTS, MR. TONY BOULTON Mr. Tony Boulton, 2149 Aspenwood Drive, business owner at 419 South Main Street, expressed his opinion regarding the proposed Main Street Fire Protection Program: concerns that the costs will be passed on to the tenants and that the construction time factor needs to be given more consideration for each individual tenant before the project moves forward. • 11/06/07 ITEM 1. PRESENTATION, SALVATION ARMY RED KETTLE CAMPAIGN wee Captain Matt Trayler of the Salvation Army expressed appreciation to Mayor Pro Tern Ware for donating the first dollar in Grapevine to the 2007 Salvation Army Red Kettle Campaign. He stated the Red Kettle Campaign was in its 100th year. ITEM 2. AWARD ENGINEERING SERVICES CONTRACT, INFLOW AND INFILTRATION REDUCTION PLAN WASTEWATER COLLECTION SYSTEM, WHITE ROCK CONSULTANTS Public Works Director Matt Singleton made a presentation relative to the Clean Water Act that prohibits sanitary sewer outflows (SSO) into gutters, creeks and lakes. Any event that occurs is reported to the State and is considered a serious violation that can result in fines. He updated the City Council on a new initiative by the EPA and TCEQ relative to Sanitary Sewer Outflows. Cities are encouraged to develop a SSO Program before there are any violations or impacts to human health. He stated that having the program in place keeps cities out of formal enforcement. He noted that the City has sent a letter to TCEQ indicating the plan to join the SSO initiative. He stated there would be a plan submitted to TCEQ by February 2008 outlining Grapevine's SSO initiative. Mr. Singleton reported that Staff has been in the process of identifying and rehabilitating wastewater lines in older areas of the City that are experiencing inflow and infiltration problems. Phase I of the program has been constructed and Phase II is currently under construction. This study will provide a continuation of the review of additional areas of the City to identify those areas in need of rehabilitation. He requested award of an engineering wow services contract to White Rock Consultants in an amount of$27,090.00 for the next phase of the Inflow and Infiltration Reduction Plan for the City's Wastewater Collection System. Motion by Council Member Freed, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Tate ITEM 3. RESOLUTION, AUTHORIZE PURCHASE OF BENCHES, TRASH RECEPTACLES AND PLANTERS Parks & Recreation Director Doug Evans requested approval of a resolution declaring the Paul E. Allen Company as the exclusive distributor for the purchase of the DuMor brand. There will be 56 benches, six trash receptacles and eight planters placed along Main Street purchased for a total cost not to exceed $61,938.00. These items will be placed between Northwest Highway and College Street. Motion by Council Member Spencer, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: 2 11/06/07 Ayes: Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Tate RESOLUTION NO. 2007-55 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF BENCHES, TRASH RECEPTACLES AND PLANTERS; DETERMINING THAT THE BENCHES, RECEPTACLES AND PLANTERS ARE AVAILABLE FROM ONLY ONE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 4. Resolutions, Authorize Dissolution of the Aquarium Development Corporation 466..,6 of Grapevine and the Grapevine Aquarium Development Corporation Administrative Services Director recommended approval of resolutions authorizing the wind up and dissolution of the Aquarium Development Corporation of Grapevine and the Grapevine Aquarium Development Corporation. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Tate RESOLUTION NO. 2007-56 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS APPROVING THE WIND UP AND DISSOLUTION OF THE AQUARIUM DEVELOPMENT CORPORATION OF GRAPEVINE; RESOLVING RELATED MATTERS AND PROVIDING AN EFFECTIVE DATE 3 11/06/07 RESOLUTION NO. 2007-57 pow A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEXAS APPROVING THE WIND UP AND DISSOLUTION OF THE CITY OF GRAPEVINE AQUARIUM DEVELOPMENT CORPORATION; RESOLVING RELATED MATTERS AND PROVIDING AN EFFECTIVE DATE Item 5. Resolution, Authorize Purchase, Intelligent Library System Library Director recommended approval of a resolution authorizing the purchase of an Intelligent Library System (ILS) from Checkpoint Systems, Inc. in an amount not to exceed $15,344.00. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Tate RESOLUTION NO. 2007-58 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF A LIBRARY t"" CHECK-OUT SYSTEM INCLUDING HARDWARE; DETERMINING THAT THE NETWORK IS AVAILABLE FROM ONLY ONE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 6. Resolution, Authorize Renewal, Brodart McNaughton Book Services Library Director recommended approval of a resolution authorizing renewal of an annual contract to Brodart McNaughton Book Services in the amount of$18,971.23. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Tate Imo 4 11/06/07 RESOLUTION NO. 2007-59 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING A CONTRACT TO BRODART MCNAUGHTON BOOK SERVICE TO PROVIDE BOOK SERVICES TO THE CITY OF GRAPEVINE LIBRARY; AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 7. Resolution, Authorize Purchase, Drinking Fountains Parks & Recreation Director recommended approval of a resolution declaring Most Dependable Fountains, Inc. as a sole source provider for drinking fountains for City parks in an amount not to exceed $29,475.00. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Tate RESOLUTION NO. 2007-60 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF DRINKING FOUNTAINS; DETERMINING THAT THE DRINKING FOUNTAINS ARE AVAILABLE FROM ONLY ONE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 8. Resolution, Award Contract, Purchase of Fitness Equipment Parks & Recreation Director recommended approval of a resolution awarding a contract to Fitco Fitness Center Outfitters for purchase of fitness equipment through an interlocal agreement with Local Government Purchasing Cooperative in the amount of$26,579.40. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Tate 5 11/06/07 RESOLUTION NO. 2007-61 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE FITNESS EQUIPMENT THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 9. Resolution, Authorize Contract, Annual Janitorial Services Public Works Director recommended approval authorizing an annual contract for janitorial services for City buildings from Quality Environmental Services in the amount of $236,252.72. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Tate RESOLUTION NO. 2007-62 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF JANITORIAL SERVICES AS A PERSONAL SERVICE FROM QUALITY ENVIRONMENTAL SERVICES AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND PROVIDING AN EFFECTIVE DATE Item 10. Resolution, Authorize Donation, Laptop Computers Fire Chief recommended approval of a resolution authorizing the donation of 14 laptop computers to Hopkins County Sheriffs Department. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Tate .w Iwo 6 11/06/07 RESOLUTION NO. 2007-63 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY SURPLUS AND/OR SALVAGE; PROVIDING FOR THE DONATION OF SAID PROPERTY TO THE HOPKINS COUNTY, TEXAS SHERIFF'S DEPARTMENT AND PROVIDING AN EFFECTIVE DATE Item 11. Renew Annual Contract, Pavement Marking and Striping Services Public Works Director recommended renewal of an annual contract for pavement marking and striping services for Texas Highway Markings, Inc. on an as needed basis. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Ware. Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Tate lien 12. Authorize Purchase, Submersible Sewage Pumps Public Works Director recommended approval of authorizing the purchase of two Submersible Sewage Pumps for the Denton Creek Lift Station from Environmental Improvements, Inc. in the amount of$49,393.00. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Tate Item 13. Consideration of Minutes City Secretary recommended approval of the minutes of the October 16, 2007 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Tate 7 11/06/07 ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:00 p.m. The motion prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Tate PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of November, 2007. APPROVED: William D. Tate Mayor ATTEST: .•w G c i.(tU sow Linda Huff f. City Secretary ONO 8