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Home My WebLink About2007-12-04 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS ,, SPECIAL CITY COUNCIL MEETING WORKSHOP Wo TUESDAY, DECEMBER 4, 2007 AT 6:15 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Discuss the Heritage Foundation's recommendation for the exterior paint color for the Nash Farm House. 2. Update of Dallas/Fort Worth Airport Noise Contour Maps by Ms. Sandy Lancaster, Manager of Noise Compatibility for Dallas/Fort Worth Airport. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 x10 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 30th day of November, 2007 at 5:00 p.m. 41111HP • Amite__ Lin•a Huff F/ City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 4th day of December, 2007 at 6:15 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Pro Tern Ware called the meeting to order at 6:15 p.m. ITEM 1. DISCUSS NASH FARMHOUSE EXTERIOR PAINT COLORS Director of Heritage Programs & Preservation Ross Bannister reviewed the Grapevine Heritage Foundation's color recommendations for the exterior paint of the 1869 Nash Farmhouse. He stated that scientific research into the original house paint colors indicated that the body was green, the trim was goldenrod and the accent was dark green. He noted that the grant received from the Texas Historical Commission requires that the Secretary of Interior Standards for Restoration of Historic buildings be followed for paint color. The Secretary's Standards require that original paint colors be retained on historic buildings. Not following the guidelines by using original paint colors could void the grant. He also stated that the goal of the Grapevine Heritage Foundation is to obtain National Register Listing of the Nash Farm. The National Register of Historic Buildings recommends that the Secretary's Standards be followed during restoration of historic buildings. The Nash Farm nomination and listing on the Register is possibly threatened by not adhering to historic accuracy in the restoration. He stated the surrounding neighborhood supports the recommended colors for the farmhouse. alkomoil 12/04/07 The Council expressed support for the recommendation of the Heritage Foundation. There was no formal action taken by the City Council. ITEM 2. UPDATE DFW INTERNATIONAL AIRPORT NOISE CONTOUR MAPS Ms. Sandy Lancaster, Manager, Noise Compatibility for DFW International Airport (DFW), reviewed the history of the noise corridors for DFW that were established in 1971 prior to building the airport as well as today's noise corridors that are smaller due to the stage three aircraft. Ms. Lancaster reviewed operational data that shows 70% of the departures and arrivals are to the south, with 30% being to the north. She noted that the DFW Planning Team has created an innovative, dual-phased process that will yield an airport development plan for the next 20 years, called "VFR 2030 — Vision of the Future. Realized." The expectation is the VFR 2030 will benefit everyone associated with DFW. She stated that the plan should be completed by December, 2008. She recommended that the City continue with the existing noise contours and utilize the mitigation and avigation easements currently in place. Note: Mayor Tate arrived during the workshop. Council expressed their appreciation to Ms. Lancaster for the update. There was no formal action taken by the City Council. emio ADJOURNMENT Council Member Lease, seconded by Council Member Wilbanks, offered a motion to adjourn the workshop at 6:55 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of December, 2007. APPROVED: William D. Tate Mayor IMMO 2 ,glOtieo ATTEST: 12/04/07 ow. .40 - oral, L cf.. Huff ,/,•■ City Secretary Oltio 4fke 3 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, DECEMBER 4, 2007 AT 6:45 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Personnel relative to (A) City Manager's evaluation and (B) the duties and employment of a transportation consultant pursuant to Section 551.074, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to personnel and conference with employees under Sections 551.074 and 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 30th day of November, 2007 at 5:00 p.m. Linea Huff I/ „ City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 4th day of December, 2007 at 6:45 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Pro Tern Ware called the meeting to order at 7:04 p.m. ITEM 1. EXECUTIVE SESSION Mayor Pro Tern Ware announced the City Council would conduct a closed session regarding: (A) personnel relative to (a) City Manager's evaluation and (b) the duties and employment of a transportation consultant under Section 551.074, and (B) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Pro Tern Ware asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to personnel under Section 551.074, Texas Government Code. 12/04/07 NOTE: Item (B) conference with City Manager and Staff under Section 551..087, Texas Government Code, was not discussed. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT Council Member Freed, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:45 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of December, 2007. APPROVED: William D. Tate Mayor ATTEST: Lin a Huff 14g City Secretary wiew 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, DECEMBER 4, 2007 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Mayor Pro Tern Ted R. Ware CITIZEN COMMENTS PRESENTATION 1. Staff update on the Oak Grove Ballfield Complex Renovation. 2. Staff update on Red Light Cameras. NEW BUSINESS 3. Consider engineering services contract with Chiang, Patel & Yerby, Inc. for the design and construction of the State Highway 26 Water Line Improvements and take any necessary action. 4. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 16 Parks & Recreation, Article II Grapevine Municipal Golf Course fees and take any necessary action. 5. Consider a resolution ratifying the purchase of playground equipment from Southwest Parks and Playground, L. P. and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 6. Consider canceling the January 1, 2008 City Council meeting. City Secretary recommends approval. 7. Consider renewal of annual contracts for various horticultural chemicals form UAP, Inc.; BWI, Inc.; Lesco; Estes and Red River Specialties. Parks & Recreation Director recommends approval. 8. Consider renewal of an annual contract for curb and gutter concrete construction to Manning Concrete, primary vendor and R. E. C. General Contractor as secondary vendor. Public Works Director recommends approval. 9. Consider the minutes of the November 20, 2007 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 30th day of November, 2007 at 5:00 p.m. Linda Huff /1 City Secretary AP 9 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th day of December, 2007 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Pro Tern Ware called the meeting to order at 7:50 p.m. Mayor Tate announced that he would not be conducting the meeting due to a fall that resulted in three broken ribs and a pinched nerve. INVOCATION Mayor Pro Tem Ware delivered the Invocation. ITEM 1. UPDATE, OAK GROVE BALLFIELD COMPLEX RENOVATION Parks & Recreation Director Doug Evans reviewed the redesign and redevelopment of six of the nine ballfields at the Oak Grove Ballfield Complex. Mr. Evans stated the renovation includes new restrooms, concession area, parking and landscaping. He reported the Youth Association had requested drainage improvements on Fields 8 and 9 and extension of the outfield on Field 8, as well as new lighting. The Association also requested that Field 7 be designed as a regular field during the renovation process. He noted that the renovation plan had been presented to the surrounding neighborhood and they supported the plan. *.: Mr. Evans said Staff is researching the probability of irrigating the fields from the untreated water from Grapevine Lake. Mr. Evans stated that the design consultants are putting together a proposal for Fields 7, 8 and 9 as well as a pump system for irrigation. 12/04/07 Mr. Samit Patel, representing HNTB Design Consultants, presented the various plans for the renovation of the complex. There was no action taken by the City Council. ITEM 2. UPDATE, RED LIGHT CAMERAS Manager of Transportation Ramana Chinnakolta presented an update on red light cameras, as well as statistics regarding accidents at the various intersections within the City. He noted that there is an average of less than one accident per signal per year due to red light running. He also noted that the intersections with the highest traffic volume have the most accidents. It was noted that red light cameras do improve safety but that Grapevine has a good safety history. The red light program would take a lot of resources, be time consuming and the cost to operate the program would be high and not pay for itself. It was also noted that violators are not required to pay the tickets and the violations do not appear on driving records. Mayor Tate stated the City does not have parking meters and that he does not support red light cameras. He expressed his pride that the City does not have any issues that are not people friendly. He requested that red lights be synchronized and that police officers be at intersections where there are red light violators. There was no action taken by the City Council. ITEM 3. ENGINEERING SERVICES CONTRACT, STATE HIGHWAY 26 WATER LINE IMPROVEMENTS Deputy Director of Public Works Stan Laster recommended approval of an engineering services contract with Chiang, Patel & Yerby, Inc. in the amount of $181,820 for engineering and surveying services relative to the design and construction of the State Highway 26 Water Line Improvements. The project is located 500 feet west of Pool Road to about 600 feet east of Ernest Dean Parkway and consists of approximately 12,000 feet of 12 inch water lines and appurtenances. The relocation of the water line will be coordinated with the Texas Department of Transportation roadway widening and other franchise utility relocations. Motion by Council Member Freed, seconded by Council Member Wilbanks, to approve the contract as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ITEM 4. ORDINANCE, AMEND CHAPTER 16 PARKS & RECREATION, MUNICIPAL mom GOLF COURSE FEES 2 12/04/07 Administrative Services Director Bill Gaither recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 16 Parks & Recreation, Article II Grapevine Municipal Golf Course fees. The proposed fee changes will allow the Golf Course to continue to be a self-supporting operation. The effective date for these changes is January 1, 2008. The Golf Course Advisory Board, Director of Golf and Administrative Services Director recommend approval. Motion by Council Member Lease, seconded by Council Member Spencer, to approve the ordinance as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ORDINANCE NO. 2007-67 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE CODE OF ORDINANCES CHAPTER 16 PARKS AND RECREATION, SECTION 16-32(A) RELATIVE TO GRAPEVINE MUNICIPAL GOLF COURSE FEES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 5. RESOLUTION, RATIFY PURCHASE OF PLAYGROUND EQUIPMENT Parks & Recreation Director Doug Evans recommended approval of a resolution ratifying the purchase of playground equipment in the amount of$127,053.44 from Southwest Parks and Playground, L. P. through an interlocal agreement and established annual contract. The purchase will replace playground equipment at the Vineyards Campground and at Meadowmere Park that were damaged during the recent floods. The total cost for the purchase and installation of the play equipment and surfacing materials is $192,252.44. However, the City received a $65,199 grant from GameTime, Inc. to offset the cost to replace the equipment. Also, FEMA will be reimbursing the City for 75% of the cost of the project putting Grapevine's cost for the play equipment and installation at $31,763.36. Motion by Council Member Wilbanks, seconded by Council Member Spencer, to approve the resolution as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease 4..-A Nays: None 3 12/04/07 RESOLUTION NO. 2007-69 „.m,„ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE PLAYGROUND EQUIPMENT, THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 6. Cancel January 1, 2008 Meeting City Secretary recommended approval of canceling the January 1, 2008 City Council meeting. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease '""' Nays: None Item 7. Renew Annual Contracts, Horticultural Chemicals Parks & Recreation Director recommended approval of the renewal of annual contracts for various horticultural chemicals form UAP, Inc.; BWI, Inc.; Lesco; Estes and Red River Specialties on an as needed basis. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Item 8. Renew Annual Contract, Curb and Gutter Concrete Construction Public Works Director recommended approval of the renewal of an annual contract for curb and gutter concrete construction to Manning Concrete, primary vendor and R. E. C. General Contractor as secondary vendor. .w. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as tow 4 12/04/07 recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Item 9. Consideration of Minutes City Secretary recommended approval of the minutes of the November 20, 2007 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ADJOURNMENT Council Member Freed, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:45 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of December, 2007. APPROVED: William D. Tate Mayor ATTEST: ■ in a Huff // City Secretary 5