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HomeMy WebLinkAbout2008-03-04 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, MARCH 4, 2008 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Discuss regulation of newsracks. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 29th day of February, 2008 at 5:00 p.m. Linea Huff // City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE ONO The City Council of the City of Grapevine,,Texas met in Workshop on this the 4th day of March, 2008 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:35 p.m. ITEM 1. DISCUSS REGULATING NEWSRACKS Development Services Director Scott Williams reviewed options for the regulation of newsracks within the City. Discussion ensued relative to limiting the number of newsracks allowed to not regulating them at all. Comments were made that the multiple unit newsrack boxes would take away the character of Main Street. Following discussion, it was the consensus of the City Council for the City Attorney to advise what regulations can be legally imposed regarding newsracks. It was the consensus of the City Council to not take any further action at this time. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 6:59 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None 03/04/08 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of March, 2008. APPROVED: William D. Tate Mayor ATTEST: 117-14-‘7' la Fiuf�" City Secretary woo 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, MARCH 4, 2008 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 29th day of February, 2008 at 5:00 p.m. Lind Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 4th day of March, 2008 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:01 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. 03/04/08 ADJOURNMENT Council Member Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:05 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of March, 2008. APPROVED: William D. Tate Mayor ATTEST: ww City Secretary Nov 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, MARCH 4, 2008 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member Darlene Freed CITIZEN COMMENTS PRESENTATION 1. Mayor Tate to present a proclamation declaring March as "March for Meals Awareness Month." 2. Development Manager Dan Truex to update the City Council regarding undeveloped land calculations relative to the Northeast and State Highway 360 corridors. NEW BUSINESS 3. Consider approval of a Pipeline License Agreement with Texas Mid-Stream Gas Services, L.L.C. and take any necessary action. 4. Consider an Interlocal Agreement with Tarrant County for the surface rehabilitation of Fairway Drive and take any necessary action. 5. Consider a resolution ratifying elevator upgrade services at City Hall and take any necessary action. 6. Consider a resolution ratifying a contract for the East Sanitary Sewer Outfall Rehabilitation and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 7. Consider an Adopt-A-Road Agreement with the Starr-Hancock Family for Ruth Wall Road from Northwest Highway to the Gaylord Texan Resort & Convention Center on Lake Grapevine. Parks & Recreation Director recommends approval. 8. Consider authorizing the purchase of a trencher tractor from Zimmerer Kubota and Equipment, Inc. Parks & Recreation Director recommends approval. 9. Consider authorizing the purchase of a utility vehicle with sprayer from Austin Turf and Tractor. Parks & Recreation Director recommends approval. 10. Consider the minutes of the February 19 and 26, 2008 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 29th day of February, 2007 at 5:00 p.m. I 41111E, _ Linda Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE Oktdrai The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th day of March, 2008 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:35 p.m. INVOCATION Council Member Freed delivered the Invocation. ITEM 1. PROCLAMATION, MEALS ON WHEELS Mayor Pro Tem Ware presented a proclamation to Mr. Mark Lewis, representing Meals On Wheels, Inc. of Tarrant County, declaring March as March for Meals Awareness Month in Grapevine. ITEM 2. UPDATE, UNDEVELOPED LAND NORTHEAST AND STATE HIGHWAY 360 CORRIDORS Development Manager Dan Truex updated the City Council as to the undeveloped land in the Northeast and State Highway 360 corridors. Since November 2005, 76 acres of industrial land have either been developed with industrial uses or rezoned to commercial and developed accordingly. A total of 27 acres of commercial land was directly developed for commercial purposes without rezoning. The total acres of commercial and industrial 03/04/08 land taken for development within the last 28 months in these two areas total 103 acres or eimo 3.7 acres per month. There remains a total of 1,042 acres of commercial and industrial land in these two corridors that are undeveloped. There was no action taken by the City Council ITEM 3. APPROVE PIPELINE LICENSE AGREEMENT, TEXAS MID-STREAM SERVICES, L.L.C. Parks & Recreation Director Doug Evans recommended approval of a Pipeline License Agreement with Texas Mid-Stream Gas Services, L.L.C. through a small portion of Highpoint Park in northeast Grapevine. The initial term of the agreement is for 30 years for a payment of$51,675.00. Mid-Stream Gas Services, L.L.C. can request extension of the term of the agreement for two additional 10 year terms at a minimum payment to the City of $25,000.00 per term. In addition to the $51,675.00, Mid-Stream Gas Services, L.L.C. has agreed to donate $23,325.00 to the construction of a restroom facility at Bear Creek Park in south Grapevine. Motion by Council Member Freed, seconded by Mayor Pro Tern Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ITEM 4. APPROVE INTERLOCAL AGREEMENT, TARRANT COUNTY, amp REHABILITATION ON FAIRWAY DRIVE Public Works Director Matt Singleton requested approval of an Interlocal Agreement with Tarrant County for the surface rehabilitation of Fairway Drive from State Highway 26 to the Denton County Line, a length of approximately 13,462 feet. Under the agreement, the County will place a single layer chip seal course on Fairway Drive with its labor and equipment. The would City agree to pay the estimated cost of$72,364.00 for the materials and all ancillary costs including manhole or valve adjustments, traffic signal adjustments, traffic control, temporary and permanent pavement markings, water necessary for the process and any Storm Water Pollution Prevention Plan (SWPPP) requirements. Deliberation ensued relative to the quality of the chip and seal process on a roadway that carries a lot of traffic. Following discussion, it was the consensus of the Council for Staff to report on the three processes available: chip and seal, asphalt overlay and slurry seal, the costs involved with each process as well as a traffic count for Fairway Drive. There was no action taken by the City Council. ITEM 5. RESOLUTION, RATIFYING ELEVATOR UPGRADE SERVICES 2 03/04/08 Public Works Director Singleton recommended approval of a resolution ratifying elevator upgrade services at City Hall from ThyssenKrupp Elevator Company in the total amount of$22,982.72. He stated this would upgrade the software and controller parts that run the elevator. The elevator will be out of operation for approximately one week beginning Wednesday, April 16. Motion by Council Member Wilbanks, seconded by Council Member Spencer, to approve the resolution as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None RESOLUTION NO. 2008-08 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, TO RATIFY THE PURCHASE OF ELEVATOR UPGRADE SERVICES FROM THYSSENKRUPP ELEVATOR COMPANY AND PROVIDING AN EFFECTIVE DATE ITEM 6. RESOLUTION, RATIFYING CONTRACT, EAST SANITARY SEWER OUTFALL REHABILITATION We- Public Works Deputy Director Stan Laster recommended approval of a resolution ratifying a contract for the East Sanitary Sewer Outfall Rehabilitation to Insituform Technologies, Inc. in the amount of $369,280.00 for the rehabilitation of approximately 1,500 LF of the East Sanitary Sewer Outfall to the WWTP through an Interlocal Agreement and established annual contract. The cost includes the cured in place liner, manhole rehabilitation, by-pass pumping operations and traffic control. Motion by Council Member Spencer, seconded by Council Member Freed, to approve the resolution as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None RESOLUTION NO. 2008-09 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR THE INSTALLATION OF A STRUCTURAL LINER IN THE EAST SIDE SANITARY SEWER OUTFALL, THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE fw- CONSENT AGENDA 3 03/04/08 The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. Council Member Freed removed Item 7 Adopt-A-Road Agreement. Item 7. Adopt-A-Road Agreement, Starr-Hancock Family This item was removed from the Consent Agenda by Council Member Freed and discussed after Item 10. Parks & Recreation Director recommended approval of an Adopt-A-Road Agreement with the Starr-Hancock Family for Ruth Wall Road from Northwest Highway to the Gaylord Texan Resort & Convention Center on Lake Grapevine. Council Member Freed recognized Ms. Renee Hancock in the audience, who wanted to adopt the road in honor of her family. Motion by Council Member Freed, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Item 8. Authorize Purchase, Trencher Tractor '"O Parks & Recreation Director recommended approval of the purchase of a trencher tractor from Zimmerer Kubota and Equipment, Inc. in the amount of$31,766.00. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Item 9. Authorize Purchase, Utility Vehicle Sprayer Parks & Recreation Director recommended approval of the purchase of a utility vehicle with sprayer from Austin Turf and Tractor in the amount $22,827.75. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Item 10. Consideration of Minutes 4 03/04/08 City Secretary recommended approval of the minutes of the February 19 and 26, 2008 City Council meetings as published. Wail Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:05 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of March, 2008. APPROVED: ...,,, 4134.L.---- William D. Tate _ Mayor ATTEST: IG Li da Huff ' 4 City Secreta 004.140 5 U) � ITEM # MEMO TO: FROM: MEETING DATE: SUBJECT: RECOMMENDATION: HONORABLE MAYOR AND CITY COUNCIL MEMBERS BRUNO RUMBELOW, CITY MANAGER SCOTT WILLIAMS, DEVELOPMENT SERVICES DIRECTOR MARCH 4, 2008 WORKSHOP - DISCUSS REGULATION OF NEWSRACKS City Council to conduct a workshop to discuss regulation of newsracks. BACKGROUND INFORMATION: Due to rapidly increasing numbers, and at the request of two Council Members, staff was asked to write an ordinance regulating newsracks in Grapevine. A draft ordinance was presented at the Council workshop on January 15, 2008, regulating newsracks placed in the right of way. Although the primary direction given to staff was to control newsracks on Main Street, the ordinance included language that could provide regulation across Grapevine, with the understanding that the ordinance could be tailored to include or exclude any portion of the city that Council chose. At the workshop, there was a significant diversity of opinions on how newsracks should be regulated. Some Council Members wanted regulation to extend to private property; others wanted to ban racks completely, but only on Main Street, still others liked the ordinance as written, and some wanted no ordinance regulating newsracks at all. Council might wish to discuss how much control they wish to exercise regarding newsracks. Options include, but are not limited to: - No regulation at all - Complete ban on newracks in historic districts, but no regulation in the rest of the City - Ban on newsracks only on Main Street - Ban of freestanding newsracks on Main Street and replace them with multiple unit newsrack boxes R:\AGENDA\03-04-08\newsracks.memoO3O4O8.doc 02/28/08 12:00 PM 1 Limit number of freestanding newracks only on Main Street. Currently there are 14 freestanding newsracks in front of City Hall. - Ban on newsracks only in "CBD" Central Business District Require all freestanding newsracks to be certain style and color, and limit their number - Reconsider ordinance as previously submitted Once Council reaches a consensus on the extent of regulation desired, staff will prepare a draft ordinance that provides the mechanics for regulation and enforcement. R:\AGENDA\03-04-08\newsracks.memoO3O4O8.doc 02/28/08 12:00 PM 2 NEWSPAPER RACKS IN ROW 1400 AUTUMN DR —1 PAY RACK 2300 GRAYSON DR (colonial village apts) — 2 PAY RACKS 1600 LANCASTER ST (right off college) —1 PAY RACK 120 S MAIN ST — 2 PAY RACKS 200 S MAIN ST -14 RACKS —1 PAY 316 S MAIN ST —1 PAY RACK 336 S MAIN ST — 6 RACKS 414 S MAIN ST — 3 RACKS — 2 PAY 423 S MAIN ST — 1 PAY RACK 426 S MAIN ST — 6 RACKS —1 PAY RACK 601 S MAIN ST — 1 PAY RACK 603 S MAIN ST —1 RACK 1206 W NORTHWEST HWY —13 RACKS — 3 PAY 1400 PARK BLVD —1 PAY RACK 1000 W STATE HWY 114 — 7 RACKS — 1 PAY 2400 TIMBERLINE DR — 2 RACKS -1 PAY 500 TURNER RD — 2 PAY RACKS 1501 WILLIAM D TATE AVE — 8 RACKS — 2 PAY TOTAL RACKS — 72 WITH 23 OF THEM PAY RACKS NEWSRACKS CITY OUTLINE OF NEWSRACK ORDINANCE Arlington, TX No regulation of newsracks. Fort Worth, TX Effective Sept. 1, 2007. The ordinance regulates the placement, type, appearance and maintenance of newsracks on public rights -of -way. Pertains to prescribed area which is predominately downtown. A permit is required. Galveston, TX No regulation of newsracks. Houston, TX Passed on February 14, 2007. The ordinance regulates the placement, appearance, size and servicing of newsracks on public rights -of -way. A permit is required. Plano, TX No regulation of newsracks. San Antonio, TX Newsracks are referred to as vending machines. Vending machines are for newspapers and periodicals and must not be clustered together and away from intersection. Burlingame, CA Ordinance regulates the design, placement, other standards such as the limiting clustering and the maintenance of newsracks. Birmingham, MI Modular units provided by the city for dispensing of newspapers and news periodicals. Salt Lake City, UT Passed in 1991, the ordinance requires registration of each newsrack and its location, prescribing the size, maximum number, method of anchoring. St. Paul. MN Passed November 22, 2000. The ordinance regulates the placement, type, appearance and servicing of newsracks on public rights -of -way.