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HomeMy WebLinkAbout2007-03-06 Regular Meeting 0004Na AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, MARCH 6, 2007 AT 6:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Presentation regarding Downtown Main Street Fire Protection Program. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 2nd day of March, 2007 at 5:00 p.m. 411ff J C. Brown Assistant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 6th day of March, 2007 at 6:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member Clydene Johnson absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary slow CALL TO ORDER Mayor Tate called the meeting to order at 6:03 p.m. ITEM 1. WORKSHOP, DOWNTOWN MAIN STREET FIRE PROTECTION PROGRAM Director of Public Works Matt Singleton briefed the City Council regarding the feasibility of developing a Main Street Fire Protection Program for the historic downtown area. Consensus of the Council was for Staff to continue to research the program and to provide additional information regarding private and public funding possibilities. There was no formal action taken by the City Council. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 6:55 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson 03/06/07 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of March, 2007. APPROVED: 4Z44 ` William D. Tate Mayor ATTEST: inda Huff 0 City Secretary PIM WNW MOM 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, MARCH 6, 2007 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Discuss and deliberate real property acquisition, lease and/or conveyance pursuant to Section 551.072, Texas Government Code and discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City, with which business(es) the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code regarding DFW Airport property. B. Real property relative to (1) right of way acquisition relative to the commuter rail and (2) property acquisition on South Main Street and West Hudgins 014 Street pursuant to Section 551.072, Texas Government Code. C. Personnel relative to deliberations concerning the appointment of the public officers to serve on the Grapevine 4B Corporation Board of Directors pursuant to Section 551.074, Texas Government Code. D. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to real property, personnel and conference with employees under Sections 551.072, 551.074 and 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 2nd day of March, 2007 at 5:00 p.m. _I,/ `i- J•, C. Brown Assistant City Secretary STATE OF TEXAS COUNTY OF TARRANT w CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 6th day of March, 2007 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member Clydene Johnson absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 6:57 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) discuss and deliberate real property acquisition, lease and/or conveyance pursuant to Section 551.072, Texas Government Code and discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City, with which business(es) the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code regarding DFW Airport property. (B) real property relative to (1) right of way acquisition relative to the commuter rail and (2) property acquisition on South Main Street and West Hudgins Street pursuant to Section 551.072, Texas Government Code. (C) personnel relative to deliberations concerning the appointment of the public officers to serve on the Grapevine 4B Corporation Board of Directors pursuant to Section 551.074, Texas Government Code. 03/06/07 (D) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.086, Texas Government Code. RECESS AND RECONVENE Mayor Tate announced the City Council would recess to conduct the Regular City Council meeting in the Council Chambers. Upon reconvening in the Conference Room, all members of the City Council were present, with the exception of Council Member Johnson. The Council continued the Executive Session. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to personnel, or conference with City Manager and Staff under Sections 551.074, and 551.086, Texas Government Code. Relative to real property (B)(2) property acquisition, City Manager Rumbelow requested authorization for the City Manager to execute a Commercial Contract of Sale for the property located at 630 South Main Street in an amount not to exceed $1,699,500.00 and pow 206-210 West Hudgins Street in an amount not to exceed $470,000.00 with the form of rov such contract subject to the review and approval of the City Attorney. " Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to approve as recommended for the purchase of the property. The motion prevailed by the following vote: 3742%7 14/ Ayes: - Tate,Ware, Spencer, Wilbanks, Stewart & Freed Nays: None jaf& Absent: Johnson %-a41-144, ADJOURNMENT Council Member Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:55 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of March, 2007. 2 03/06/07 APPROVED: wow 14Mi William D. Tate Mayor ATTEST: °IfLinda Huff City Secretary sormt Woof 3 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING woo TUESDAY, MARCH 6, 2007 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member Darlene Freed CITIZEN COMMENTS NEW BUSINESS 1. Consider an ordinance amending the franchise granted to TXU Electric Delivery Company and take any necessary action. 2. Consider an ordinance and authorization for the City Manager to enter into a contract with Henry Schein Inc. for a sales tax agreement and take any necessary action. 3. Consider authorizing an engineering services contract with ECS, LLP for engineering and material testing services relative to the Bass Pro Drive Construction and take any necessary action. 4. Consider a resolution permanently extending Main Street Days hours and take any necessary action. 5. Consider a resolution amending the admission fees for Main Street Days and GrapeFest festivals and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 6. Consider a resolution authorizing the purchase of two tractor mowers for Parks Maintenance through an interlocal agreement. Parks & Recreation Director recommends approval. 7. Consider a resolution authorizing the purchase of a fire pumper from Emergency Vehicles of Texas through an interlocal agreement with the Houston Galveston Area NNW Council. Fire Chief recommends approval. 8. Consider the minutes of the February 15 and 20, 2007 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 2nd day of March, 2007 at 5:00 p.m. 4". 41101,!,/ C. Brown ssistant City Secretary STATE OF TEXAS COUNTY OF TARRANT tom CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of March, 2007 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member Clydene Johnson absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary tow CALL TO ORDER Mayor Tate called the meeting to order at 7:53 p.m. INVOCATION Council Member Darlene Freed delivered the Invocation. ITEM 1. ORDINANCE, AMEND TXU ELECTRIC FRANCHISE Assistant City Manager Jennifer Hibbs recommended approval of an ordinance amending the franchise granted to TXU Electric Delivery Company to provide for quarterly payments, instead of annual payments in exchange for allowing TXU a five year franchise extension to 2015. The company would prepay two quarterly payments this year and it is in the best interest of the City to invest those dollars over time for the financial benefit of the general fund. Council Member Freed, seconded by Council Member Stewart, offered a motion to approve the ordinance as recommended on first reading. The motion prevailed by the following vote: 03/06/07 Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson ORDINANCE NO. 2007-08 AN ORDINANCE AMENDING EXISTING FRANCHISE ORDINANCE BETWEEN THE CITY OF GRAPEVINE AND TXU ELECTRIC DELIVERY COMPANY, A TEXAS CORPORATION, ITS SUCCESSORS AND ASSIGNS, TO PROVIDE FOR A DIFFERENT PAYMENT SCHEDULE; PROVIDING AN EXTENSION OF THE FRANCHISE TERM; PROVIDING FOR TXU ELECTRIC DELIVERY ACCEPTANCE; FINDING AND DETERMINING THAT THE MEETING AT WHICH THIS ORDINANCE IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW AND PROVIDING AN EFFECTIVE DATE ITEM 2. ORDINANCE, AUTHORIZE SALES TAX AGREEMENT, HENRY SCHEIN INC. Development Manager Dan Truex recommended approval of an ordinance and authorization for the City Manager to enter into a Chapter 380 economic development incentive agreement with Henry Schein Inc. The agreement will be for three 10 year intervals and the agreement will begin on April 1, 2007. IMO Mayor Pro Tern Ware, seconded by Council Member Spencer, offered a motion to approve the ordinance as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson ORDINANCE NO. 2007-09 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING A CHAPTER 380 ECONOMIC DEVELOPMENT INCENTIVE AGREEMENT BY AND BETWEEN THE CITY OF GRAPEVINE, TEXAS, AND HENRY SCHEIN. INC.; PROVIDING A SEVER-ABILITY CLAUSE AND DECLARING AN EMERGENCY AND PROVIDING EFFECTIVE DATE ITEM 3. AUTHORIZE ENGINEERING SERVICES, BASS PRO DRIVE CONSTRUCTION, ECS, LLP mei Deputy Director of Public Works Stan Laster recommended approval of an engineering services contract with ECS, LLP in the amount of$27,736.85 for engineering and material 2 03/06/07 testing services relative to the Bass Pro Drive Construction. The project is between State Highway 121 and the Coppell city limits. IOW Council Member Wilbanks, seconded by Council Member Freed, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Stewart & Freed Nays: None Abstain: Spencer Absent: Johnson ITEM 4. RESOLUTION, EXTEND MAIN STREET DAYS HOURS Convention & Visitors Bureau Director P. W. McCallum recommended approval of a resolution permanently extending Main Street Days hours to 10:00 a.m. to 11:30 p.m. on Friday; 10:00 a.m. to 11:30 p.m. on Saturday and 11:00 a.m. to 6:00 p.m. on Sunday. The festival will be free on Friday until 6:00 p.m. Council Member Freed, seconded by Mayor Pro Tem Ware, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson RESOLUTION NO. 2007-12 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ENDORSING THE EXTENSION OF THE MAIN STREET DAYS FESTIVAL HOURS ON FRIDAY AND PROVIDING AN EFFECTIVE DATE ITEM 5. RESOLUTION, AMEND ADMISSION FEES FOR FESTIVALS Convention & Visitors Bureau Director P. W. McCallum recommended approval of a resolution increasing the admission fees for Main Street Days and GrapeFest festivals and to eliminate the family passes. Discussion ensued regarding the need to increase the festival fees; therefore, separate motions and votes were taken for each of the festivals. Council Member Spencer, seconded by Council Member Freed, offered a motion to approve the fee increase for GrapeFest as recommended. The motion prevailed by the following vote: 3 03/06/07 Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson Mayor Pro Tern Ware, seconded by Council Member Spencer, offered a motion to approve the fee increase for Main Street Days as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks & Stewart Nays: Freed Absent: Johnson RESOLUTION NO. 2007-13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING SECTION 2 OF RESOLUTION NO. 2002-07, ADOPTED MARCH 5, 2002, RELATIVE TO GATE ADMISSION FEES DURING CITY FESTIVALS; AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 6. Resolution, Authorize Purchase of Tractor Mowers Parks & Recreation Director recommended approval of a resolution authorizing the purchase of two tractor mowers in the amount of $65,794.38 for Parks Maintenance through an interlocal agreement. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson RESOLUTION NO. 2007-14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNATE TO PURCHASE TWO TRACTOR MOWERS THROUGH AN ESTABLISHED . . INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE — 4 03/06/07 Item 7. Resolution, Authorize Purchase of Fire Pumper Fire Chief recommended approval of a resolution authorizing the purchase of a fire pumper in the amount of $427,738.00 from Emergency Vehicles of Texas through an interlocal agreement with the Houston Galveston Area Council. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson RESOLUTION NO. 2007-15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNATE TO PURCHASE A 2007 FIRE TRUCK THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT WITH THE HOUSTON- GALVESTON AREA COUNCIL AND PROVIDING AN EFFECTIVE DATE Item 8. Consideration of Minutes City Secretary recommended approval of the minutes of the February 15 and 20, 2007 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson RECESS AND RECONVENE Mayor Tate announced the City Council would recess to continue the executive session regarding: (B) real property relative to (1) right of way acquisition relative to the commuter rail and (2) property acquisition on South Main Street and West Hudgins Street pursuant to Section 551.072, Texas Government Code. (C) personnel relative to deliberations concerning the appointment of the public officers to serve on the Grapevine 4B Corporation Board of Directors pursuant to Section 551.074, Texas Government Code. 5 03/06/07 OMR (D) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.086, Texas Government Code. Upon reconvening in the Conference Room, all members of the City Council were present, with the exception of Council Member Johnson. The Council continued the Executive Session. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to personnel, or conference with City Manager and Staff under Sections 551.074, and 551.086, Texas Government Code. Relative to real property (B)(2) property acquisition, City Manager Rumbelow requested authorization for the City Manager to execute a Commercial Contract of Sale for the property located at 630 South Main Street in an amount not to exceed $1,699,500.00 and 206-210 West Hudgins Street in an amount not to exceed $470,000.00 with the form of such contract subject to the review and approval of the City Attorney. Council Member Spencer, seconded by Mayor Pro Tern Ware, offered a motion to approve as recommended for the purchase of the property. The motion prevailed by the following vote: Ayes: fie, Ware, Spencer, Wilbanks, Stewart & Freed 4/414,4 340/07 Nays: None ■ Absent: Johnson � �Q fAi ' °Q ADJOURNMENT JP-� Council Member Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:55 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of March, 2007. pie .ww 6 03/06/07 APPROVED: 00.rA William D. Tate Mayor ATTEST: LirA liat" City Secretary 7