HomeMy WebLinkAboutItem 16 - Managed Data StorageMEMOTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: SEPTEMBER 3, 2019
SUBJECT: APPROVAL FOR AN ANNUAL SOLE SOURCE CONTRACT FOR
MANAGED DATA STORAGE SERVICES
RECOMMENDATION: City Council to consider the approval of an annual sole source contract for
managed data storage services with One Safe Place Media Corporation
for the IT Department.
FUNDING SOURCE: Upon approval, funds are available in account 100-44500-101-2 (IT
License & Maintenance Fees) for an amount not to exceed $22,056.
BACKGROUND: One Safe Place is an offsite data protection company, specializing in
business cloud backup, offsite data storage and tape vaulting, data
destruction and video tape and film archiving.
The purpose of this contract is for disaster recovery of all City data stored
in an electronic form. The data is located and stored in fully encrypted
form in a secure data center off site. The daily transfer of new and
changed data occur nightly over the Internet with full data encryption. This
service keeps the City in compliance with industry compliance standards,
federal, state and local laws which guarantees the City will not lose any
data due to a disaster or equipment failure.
This procurement was made as a sole source in accordance with Local
Government Code Chapter 252, Subchapter B, § 252.022. General
Exemptions (a)(7)(A). The contract is for an initial one-year period with ten
optional, one-year renewals.
Staff recommends approval.
AP/LW