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HomeMy WebLinkAbout2007-08-07 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, AUGUST 7, 2007 AT 6:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Real property relative to right of way acquisition associated with State Highway 114/State Highway 121 MIS (The Funnel) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to real estate and conference with employees under Sections 551.072 and 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 3rd day of August, 2007 at 5:00 p.m. /1: L' do- Huff / W.., City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 7th day of August, 2007 at 6:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary 0 Wier. CALL TO ORDER Mayor Tate called the meeting to order at 6:05 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) real property relative to right of way acquisition associated with State Highway 114/State Highway 121 MIS (The Funnel) pursuant to Section 551.072, Texas Government Code. under Section 551.072, and (B) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to real property or conference with City Manager and Staff under Sections 551.072 and 551.087, Texas Government Code. 08/07/07 NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:10 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of August, 2007. APPROVED: William D. Tate Mayor MOM ATTEST: a- Lind Huff t716( City Secretary IWO 2 k AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, AUGUST 7, 2007 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member Darlene Freed CITIZEN COMMENTS PRESENTATION 1. Presentation by Senior Board Chairman Ken Anderson on the Friends of the Grapevine Senior Activities Center. NEW BUSINESS 2. Consider citizen appointments to boards and commissions; Chairman appointments to the Convention & Visitors Bureau Advisory Board, the Grapevine Heritage Foundation, Parks & Recreation Advisory Board and the Senior Citizens Advisory Board; Mayor to appoint City Council liaisons to the boards and take any necessary action. 3. Consider approval of a resolution to accept the Certified Tax Roll having a total appraised value of $6,889,639,004 less exemptions of $1,073,800,303 for a net taxable value of$5,815,838,701 and take any necessary action. 4. Consider Change Order No. 1 to Katie's Woods Park Improvements and take any necessary action. 5. Consider approval of a resolution for the purchase of an in-vehicle automatic vehicle locator system from GeoComm, Inc. and take any necessary action. 6. Consider award of a contract to Guardian Construction for painting services to the Train Depot, Section Foreman's House, Bragg House and Tower 16 and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for ,, full discussion. Approval of the consent agenda authorizes the City Manager, or his 444 designee, to implement each item in accordance with Staff recommendations. Owarg 7. Consider a resolution rescinding the reciprocal borrowing agreement for Library services with the City of Euless. Library Director recommends approval. 8. Consider approval of a resolution to award purchase contracts to Aquatech, Inc. for a trailer mounted combination cleaning/vacuuming machine and to Grande Truck Center for the cleaning/vacuuming machine chassis. Director of Public Works recommends approval. 9. Consider approval of the purchase of a Medic Utility Ambulance Cart from Metro Golf Carts, Inc. Fire Chief recommends approval. 10. Consider rejection of Bid 289-2007 for carpet replacement in the City's Police Facility. Director of Public Works recommends approval. 11. Consider the minutes of the July 17, 2007 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the , ;, public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 3rd day of August, 2007 at 5:00 p.m. Linea Huff City Secretary xv4 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of August, 2007 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:39 p.m. INVOCATION Council Member Freed delivered the Invocation. ITEM 1. PRESENTATION, FRIENDS OF THE GRAPEVINE SENIOR ACTIVITIES CENTER Mr. Ken Anderson, President of the Friends of the Grapevine Senior Activities Center (FOGSAC), reported on the activities of the 501(c)(3) corporation that was formed to receive tax deductible gifts to support the Grapevine Senior Activities Center. The funds received are used to improve technology, fund recurring programs and further educational opportunities at the center. The mission statement of the FOGSAC is to preserve and foster the growth, independence and security of the senior citizens who participate in activities at the Grapevine Senior Activities Center. A plaque was then presented to Senior Center Director Kaye Grayson depicting the names of the donors to the Senior Center. 08/07/07 ITEM 2. CITIZEN APPOINTMENTS, BOARDS AND COMMISSIONS, CHAIRMAN ,,, APPOINTMENTS TO CONVENTION & VISITORS BUREAU ADVISORY BOARD, GRAPEVINE HERITAGE FOUNDATION, PARKS & RECREATION ADVISORY BOARD, SENIOR CITIZENS ADVISORY BOARD AND CITY COUNCIL LIAISON APPOINTMENTS Each year at this time, the City Council reviews and considers citizen appointments to the various boards/commissions. Notifications of vacancies on the boards/commissions were published in the Fort Worth Star Telegram, Dallas Morning News, and The Grapevine Sun. Applications and attendance records for 2006-2007 were compiled and distributed to the City Council and Staff. Applicant interviews were conducted by City Council panels during July. Building Board of Appeals Council Member Spencer, seconded by Council Member Freed, offered a motion to appoint the following board members: Dennis Roberts, Jerold Sklar, Harold Hardister, Stan Wasielewski and Paul Biesiadny, Alternate The motion prevailed by the following vote: pie Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Mayor Tate reappointed Council Member Spencer as liaison with Council Member Stewart as the alternate. Board of Zoning Adjustments Council Member Stewart, seconded by Council Member Wilbanks, offered a motion to appoint the following board members: Ron Cook, Richard Adams, Alternate and John Van Til, Alternate The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Mayor Tate reappointed Council Member Stewart as liaison with Council Member Spencer as the alternate. wpm 2 08/07/07 Convention & Visitors Bureau Council Member Freed, seconded by Council Member Stewart, offered a motion to appoint the following board members: Mark Wasiak, John Imaizumi, Kathee Livengood, Everard Barnes, Jr. and Steve Stinson, Alternate The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Mayor Tate reappointed Council Member Freed as the liaison. Council Member Freed, seconded by Council Member Spencer, offered a motion to reappoint Don Bigbie as the Chairman of the Convention & Visitors Bureau. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Golf Advisory Board AIANINAO Council Member Lease, seconded by Council Member Freed, offered a motion to appoint the following board members: Gary Davis, Place 3, Michael Keane, Place 4, Charles Weems, Place 7 and Harlan Wood, Place 8 The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Mayor Tate appointed Council Member Lease as the liaison with Council Member Wilbanks as the alternate. Grapevine Heritage Foundation Council Member Lease, seconded by Council Member Stewart, offered a motion to appoint the following board members:Pat Stinson, Jacob Miles, Duff O'Dell, Don Vaughn and Sue Franks The motion prevailed by the following vote: 3 08/07/07 opm Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Mayor Tate appointed Council Member Lease as the liaison. Mayor Tate reappointed Melva Stanfield as the Chairman of the Heritage Foundation. Historic Preservation Commission Mayor Pro Tem Ware, seconded by Council Member Freed, offered a motion to appoint the following board members: Melissa Lamprich, R. Lee Derr, Sean Shope, Ronda Baker Andrews (1 year term), Kris Savage, Alternate and Vacancy, Alternate The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Mayor Tate reappointed Mayor Pro Tem Ware as the liaison. .mw Grapevine Housing Authority Advisory Board koso Council Member Spencer, seconded by Council Member Wilbanks, offered a motion to appoint the following board members: Marian Nicastro, Teri Rushing, Resident Member and Jane Everett The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Mayor Tate reappointed Council Member Spencer as the liaison. Library Advisory Board Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to appoint the following board members: Janice Cook, Lynette Clemons, Debbie Venable and David McCurdy .mss, The motion prevailed by the following vote: 4 08/07/07 Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Mayor Tate reappointed Council Member Spencer as the liaison. Parks & Recreation Advisory Board Council Member Wilbanks, seconded by Council Member Freed, offered a motion to appoint the following board members: Roy Robertson, Place 1, Ray Harris, Place 2, Larry Francis, Place 3, John Dalri, Place 4, Lawrence Baker, Place 5, Brad Burns, Place 6 (1 year term) and Debra Tridico, Place 7 The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Mayor Tate reappointed Council Member Wilbanks as the liaison. Mayor Tate appointed Roy Robertson as the Chairman of the Parks & Recreation Board. Planning & Zoning Commission Council Member Stewart, seconded by Mayor Pro Tem Ware, offered a motion to appoint the following board members: Mark Lowery, Monica Hotelling, Jim Fechter, Alternate and Gary Martin, Alternate The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Mayor Tate reappointed Council Member Stewart as the liaison with Council Member Spencer as the alternate. Senior Citizens Advisory Board Mayor Pro Tern Ware, seconded by Council Member Spencer, offered a motion to appoint the following board members: Martie Chaplin, Tena Burrell and Pam Price The motion prevailed by the following vote: 5 08/07/07 Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Mayor Tate reappointed Mayor Pro Tern Ware as the liaison. Mayor Tate reappointed Dick Guckel and the Chairman of the Senior Citizens Advisory Board. Mayor Tate made the following Council liaison and committee appointments: William D. Tate Tax Increment Finance District Boards - One and Two Crime Control & Prevention District Board (2006) Grapevine 4B Economic Development Corporation Board (2007) Ted R. Ware Senior Citizens Advisory Board (2002) Historic Preservation Commission (1995) Facilities Committee (1995) Utility Committee (1989) Tax Increment Finance District Boards — One and Two Impact Fee Committee (Ex-Officio) (1988) Northwest Highway Communication Committee Aquarium Development Corporation of Grapevine (2004) Crime Control & Prevention District Board (2006) Sharron Spencer Building Board of Appeals (2001) IMO Housing Authority Advisory Board (1998) Library Board (1998) Facilities Committee (1985) 1st Alternate Planning & Zoning Commission (2001) 1st Alternate Board of Zoning Adjustment (2003) Aquarium Development Corporation of Grapevine (2004) Crime Control & Prevention District Board (2006) Grapevine 4B Economic Development Corporation Board (2007) Shane Wilbanks Parks & Recreation Advisory Board (2002) Open Space Review Committee (1998) U. S. Army Corps of Engineer Liaison (1995) Tax Increment Finance District Boards — One and Two Utility Committee (1998) 1st Alternate Golf Course Advisory Board (2002) Aquarium Development Corporation of Grapevine (2004) Crime Control & Prevention District Board (2006) Grapevine 4B Economic Development Corporation Board (2007) ampo wow 6 08/07/07 Roy Stewart Board of Zoning Adjustment (2003) Planning & Zoning Commission (2001) Audit Committee (1998) lortor Facilities Committee (1996) Impact Fee Committee (Ex-Officio) (1996) Citizens Drainage Review Committee (1990) Tax Increment Finance District Boards — One and Two 1st Alternate Building Board of Appeals (2001) Aquarium Development Corporation of Grapevine (2004) Crime Control & Prevention District Board (2006) Darlene Freed Convention & Visitors Bureau Board (1998) Teen Court Advisory Board (1998) Audit Committee (1998) Grapevine/Colleyville Independent School Board Liaison (1998) DFW Airport Board Liaison (2001) Aquarium Development Corporation of Grapevine (2004) Crime Control & Prevention District Board (2006) Grapevine 4B Economic Development Corporation Board (2007) Mike Lease Golf Course Advisory Board (2007) Heritage Foundation Advisory Board (2007) Northwest Highway Communication Committee (2007) Tax Increment Finance District Boards — One and Two (2007) { 1st Alternate Parks & Recreation Advisory Board (2007) Aquarium Development Corporation of Grapevine (2007) Crime Control & Prevention District Board (2007) ITEM 3. RESOLUTION, ACCEPT CERTIFIED TAX ROLL Administrative Services Director Bill Gaither recommended approval of a resolution accepting the certified tax roll. Ms. Colette Franklin, Tax Assessor, has submitted this information to the City and has also certified that the estimated tax collection rate for the tax year 2007 is 100%. As prescribed by law, the appraised value from the certified roll is $6,889,639,004, less $1,073,800,303 in exemptions, produces a net taxable value of $5,815,838,701. The new construction value included in the net taxable value amount is $78,232,086. The City Council designates Colette Franklin (RTA, CSTA) as the official person to calculate and publish the effective tax rate calculation for the City of Grapevine, Texas for tax year 2007. Motion by Council Member Wilbanks, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None 7 08/07/07 RESOLUTION NO. 2007-39 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS APPROVING THE TAX ROLL FOR 2007 ON PROPERTY WITHIN THE CITY; AND PROVIDING AN EFFECTIVE DATE ITEM 4. CHANGE ORDER NO. 1, KATIE'S WOODS PARK IMPROVEMENTS Parks & Recreation Director Doug Evans recommended approval of Change Order No. 1 to Katie's Woods Park Improvements construction contract with C. Greenscaping, L. P. in the amount of $22,980.40. The change order includes the security gate and barrier for vehicular traffic as well as silt fencing, curb, gutter, light poles and sod for the completion of the project. Motion by Council Member Freed, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ITEM 5. RESOLUTION, AUTHORIZE IN-VEHICLE AUTOMATIC LOCATOR SYSTEM •mo Police Chief Eddie Salame recommended approval of a resolution for the purchase of an in-vehicle automatic vehicle locator system from GeoComm, Inc. under the United States "w" General Services Administration Federal Supply Schedule for a total cost not to exceed $73,270.33. The system will allow dispatchers to pinpoint the location of each police car or fire apparatus which will provide a safety net for first responders. Motion by Council Member Wilbanks, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None RESOLUTION NO. 2007-40 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF AN AUTOMATIC VEHICLE LOCATOR SYSTEM; DETERMINING THAT THE SYSTEM IS AVAILABLE UNDER THE GENERAL SERVICES ADMINISTRATION FEDERAL SUPPLY SCHEDULE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN ,., EFFECTIVE DATE 8 08/07/07 ITEM 6. AWARD CONTRACT, PAINTING SERVICES FOR CONVENTION & VISITORS BUREAU Convention & Visitors Bureau Assistant Executive Director George Kakos recommended approval of the award of a contract to Guardian Construction in the amount $24,922.00 for painting of the Train Depot, Section Foreman's House, Bragg House and Tower 16. Motion by Council Member Freed, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 7. Resolution, Rescind Reciprocal City of Euless Borrowing Agreement, Library Services At Library Director recommended approval of a resolution rescinding the reciprocal borrowing agreement for Library services with the City of Euless. Effective October 1, 2007, Grapevine Library will begin charging a non-resident user fee of$25.00 for all patrons living outside the City limits of Grapevine. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None RESOLUTION NO. 2007-41 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS RESCINDING RESOLUTION NO. 91- 36; AND AUTHORIZING THE GRAPEVINE PUBLIC LIBRARY TO CHARGE NON-RESIDENT USER FEES FOR LIBRARY SERVICES AND PROVIDING AN EFFECTIVE DATE Item 8. Resolution, Award Contracts, CleaningNacuuminq Machine and Chassis Director of Public Works recommended approval of a resolution to award purchase contracts to Aquatech, Inc. for a trailer mounted combination cleaning/vacuuming machine and to Grande Truck Center for the cleaning/vacuuming machine chassis in a total amount of$159,550.13. 9 08/07/07 Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None RESOLUTION NO. 2007-42 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNATE TO PURCHASE A COMBINATION CLEANINGNACUUMING MACHINE AND TRUCK CHASSIS THROUGH ESTABLISHED INTERLOCAL AGREEMENTS AND PROVIDING AN EFFECTIVE DATE Item 9. Authorize Purchase, Medic Utility Ambulance Cart Fire Chief recommended approval of the purchase of a Medic Utility Ambulance Cart from Metro Golf Carts, Inc. in the total amount of$20,897.69. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Item 10. Reject Bid 289-2007 Police Facility Carpet Replacement Public Works Director recommended approval of the rejection of Bid 289-2007 for carpet replacement in the City's Police Facility. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Item 11. Consideration of Minutes City Secretary recommended approval of the minutes of the July 17, 2007 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None .o. 10 08/07/07 ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:10 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of August, 2007. APPROVED: 4rAite't William D. Tate Mayor ATTEST: Linda Huff �I City Secretary 11