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HomeMy WebLinkAbout2007-08-21 Joint Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL JOINT CITY COUNCIL PLANNING & ZONING COMMISSION WORKSHOP TUESDAY, AUGUST 21, 2007 AT 6:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER JOINT WORKSHOP 1. Discuss possible amendments to the Grapevine Code of Ordinances, Appendix D, Section 20 "R-TH" Townhouse District Regulations and discuss Section 41 "PD" Planned Development Overlay. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special Joint City Council and Planning & Zoning Commission Workshop Agenda was prepared and posted on this the 17th day of August, 2007 at 5:00 p.m. Lin a fluff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in a Joint Workshop on this the 21st day of August, 2007 at 6:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Herb Fry Vice Chairman Chris Coy Member Danette Murray Member Betty "BJ" Wilson Member Olktia Mark Lowery Member Monica Hotelling Member Jim Fechter Alternate Gary Martin Alternate constituting a quorum, with the following members of the City Staff: Jennifer Hibbs Assistant City Manager Doug Conner Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 6:05 p.m. ITEM 1. JOINT COUNCIL AND PLANNING &ZONING COMMISSION WORKSHOP, SECTION 20 "R-TH" TOWNHOUSE DISTRICT REGULATIONS AND SECTION 41 "PD" PLANNED DEVELOPMENT OVERLAY Planning & Development Manager Ron Stombaugh reviewed possible amendments to the Grapevine Code of Ordinances, Appendix D, Section 20 "R-TH" Townhouse District Regulations. Discussion ensued relative to rear entry garages, alleyways, lot width and the wow 08/21/07 ability to allow developers to present creative and unique development proposals. In pop addition, Section 41 "PD" Planned Development Overlay was discussed so that the Council and Commission could develop a mutual interpretation of the purpose, intent, and implementation of the "PD" Planned Development Overlay ordinance. There was no formal action taken by the City Council or the Planning & Zoning Commission. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 6:40 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 4th day of September, 2007. APPROVED: AgNk" . William D. Tate NINO Mayor ATTEST: 0.14:a. 516ef Linda Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, AUGUST 21, 2007 AT 6:45 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 17th day of August, 2007 at 5:00 p.m. Lin a Huff City Secretary Wtostl STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 21st day of August, 2007 at 6:45 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Doug Conner Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 6:48 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. 08/21/07 ADJOURNMENT wow Council Member Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:41 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 4th day of September, 2007. APPROVED: William D. Tate Mayor ATTEST: afe/tZerld/ Linda Huff City Secretary woe 2 AGENDA CITY OF GRAPEVINE, TEXAS ,„ REGULAR JOINT CITY COUNCIL erw PLANNING & ZONING COMMISSION MEETING TUESDAY, AUGUST 21, 2007 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Commission Member Danette Murray OATH OF OFFICE 1. City Secretary Linda Huff to administer the Oath of Office to Planning & Zoning Commissioners Mark Lowery and Monica Hotelling as full members and Jim Fechter and Gary Martin as alternate members. JOINT PUBLIC HEARINGS 2. City Council and Planning & Zoning Commission to conduct a public hearing relative to Conditional Use Application CU07-18 filed by Ethicus Hospital requesting a conditional use permit to amend the site plan approved by Ordinance No. 2006-54 to modify the elevations of the personal care and long-term acute care facility. The property is located at 4201 William D. Tate Avenue and is zoned "CC" Community Commercial District Regulations. 3. City Council and Planning & Zoning Commission to conduct a public hearing relative to Historic Landmark Subdistrict Application HL07-03 filed by Cody and Emily Hammock requesting a Historic Landmark Subdistrict on property located at 224 Wood Street, known as the Hammock House. The subject property is zoned "R-7.5" Single-Family District Regulations. 4. City Council and Planning &Zoning Commission to conduct a public hearing relative to Historic Landmark Subdistrict Application HL07-04 filed by Rudy Boyd requesting a Historic Landmark Subdistrict on property located at 310 East Northwest Highway. The subject property is zoned "HC" Highway Commercial District. 5. City Council and Planning &Zoning Commission to conduct a public hearing relative to the application filed by Heritage Grapevine Partners, Inc. for the final plat of Lots 1 and 2, Block 1, W. R. Lawler Addition No. 2 being a replat of Lot 2 of W. R. Lawler No. 1 and a 0.78 acre unplatted tract of land in the R. Splane Survey. The subject property is located at 2631 Ira E. Woods Avenue and is zoned "CC" Community Commercial District Regulations. END OF JOINT PUBLIC HEARINGS Planning & Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Joint City Council and Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 17th day of August, 2007 at 5:00 p.m. Lin a Huff City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, AUGUST 21, 2007 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CITIZEN COMMENTS NEW BUSINESS 6. Consider approval of the Tarrant County contract with Skyline Excavation for the 32nd Year Community Development Block Grant (CDBG) waterline replacement project, authorize Staff to forward the recommendation to Tarrant County officials, authorize City funding for the project from the Water Permanent Capital Maintenance Fund (PCMF) and take any necessary action. 7. Consider Change Order No. 1 to the 2006 Sanitary Sewer Improvements Project and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 8. Consider a resolution establishing general prevailing minimum wage rates for laborers, workmen and mechanics for construction of street, drainage, water and wastewater projects. Public Works Director recommends approval. 9. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 12 Health and Sanitation relative to eliminating the commercial driver's license requirement for ice cream vendors. Development Services Director recommends approval. 10. Consider the appointment of Richard Adams as a regular member to the Board of Zoning Adjustment to fill the one-year vacancy created by the resignation of Kip Bruner. Council Member Roy Stewart recommends approval. 11. Consider award of Bid 292-2007 Flooring Replacement at the Grapevine Concourse to RWA Flooring, Inc. Convention &Visitors Bureau Director recommends approval. 12. Consider authorizing a maintenance contract with Novell, Inc. covering various network software licenses. Assistant City Manager recommends approval. NOW 13. Consider renewal of Landscape Management Services Annual Contract to VMC Landscape Services as primary contractor. Director of Parks and Recreation recommends approval. 14. Consider a resolution establishing an annual preventative maintenance contract with Tremco, Inc. for preventative maintenance and repairs through an interlocal agreement with the Cooperative Purchasing Network. Public Works Director recommends approval. 15. Consider a resolution declaring used brass water meters as surplus property and authorizing a sale through public auction. Administrative Services Director recommends approval. 16. Consider the minutes of the August 6, 7 and 15, 2007 City Council meetings. City Secretary recommends approval as published. Pursuant to the Texas Open Meetings Acts, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. PLANNING & ZONING COMMISSION RECOMMENDATIONS 17. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU07-18 (Ethicus Hospital) and a subsequent ordinance, if applicable. 18. Consider the recommendation of the Planning & Zoning Commission relative to Historic Landmark Subdistrict Application HL07-03 (Hammock House) and a subsequent ordinance, if applicable. 19. Consider the recommendation of the Planning & Zoning Commission relative to Historic Landmark Subdistrict Application HL07-04 (Rudy Boyd) and a subsequent ordinance, if applicable. 20. Consider the recommendation of the Planning & Zoning Commission relative to the final plat of Lots 1 and 2, Block 1, W. R. Lawler Addition No. 2 and take any necessary action. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 17th day of August, 2007 at 5:00 p.m. ry Lind Huff 41-) City Secretary AGENDA CITY OF GRAPEVINE SPECIAL BRIEFING SESSION PLANNING & ZONING COMMISSION TUESDAY, AUGUST 21, 2007 AT 7:00 P.M. PLANNING & ZONING CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER WORK SESSION 1. Planning & Zoning Commission to conduct a briefing session to discuss items scheduled to be heard in the August 21, 2007 public hearing. ADJOURNMENT If you plan to attend this briefing session and you have a disability that requires special arrangements at the meeting, please contact the office of Development Services at (817) 410-3154 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et. seq. Acts of the 1993 :.A+ Texas Legislature, the Planning and Zoning Commission Briefing Session Agenda was prepared and posted on this the 17th day of August, 2007 at 5:00 p.m. Lin a Huff City Secretary ktSWO 4 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING & ZONING COMMISSION MEETING TUESDAY, AUGUST 21, 2007 AT 7:30 P.M. PLANNING & ZONING COMMISSION CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET NEW BUSINESS 1. Election of Officers. 2. Consider Conditional Use Application CU07-18 (Ethicus Hospital) and make a recommendation to the City Council. 3. Consider Historic Landmark Subdistrict Application HL07-03 (Hammock House) and make a recommendation to the City Council. 4. Consider Historic Landmark Subdistrict Application HL07-04 (Rudy Boyd) and make a recommendation to the City Council. 5. Consider the final plat of Lots 1 and 2, Block 1, W. R. Lawler Addition No. 2 and make a recommendation to the City Council. 6. Discuss future land use and zoning of properties on North Main Street, north of Banyon Drive and properties currently zoned "R-MF-2" Multifamily District Regulations located west of Wood Street between East Wall Street and East Worth Street and take any necessary action. CONSIDERATION OF MINUTES 7. Consider the minutes of the July 17, 2007 Planning & Zoning Commission meetings and take any necessary action. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 17th day of August, 2007 at 5:00 p.m. Lind Huff lif-ig3 City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 21st day of August, 2007 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Herbert Fry Vice Chairman Chris Coy Member Danette Murray Member Betty "BJ" Wilson Member Mark Lowery Member Monica Hotelling Member Jim Fechter Alternate Gary Martin Alternate constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Doug Conner Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:41 p.m. INVOCATION Commissioner Murray delivered the Invocation. 08/21/07 ITEM 1. OATH OF OFFICE, PLANNING & ZONING COMMISSIONERS opoi City Secretary Huff administered the Oath of Office to reappointed Commissioner Mark Lowery, newly appointed Commissioner Monica Hotelling, newly appointed Alternates Jim Fechter and Gary Martin. ITEM 2. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU07-18 ETHICUS HOSPITAL Mayor Tate declared the public hearing open. Planner Albert Triplett advised Conditional Use Application CU07-18 had been filed by Ethicus Hospital requesting a conditional use permit to amend the site plan approved by Ordinance No. 2006-54 to modify the elevations of the personal care and long-term acute care facility. The property is located at 4201 William D. Tate Avenue and is zoned "CC" Community Commercial District Regulations. Note: Mayor Tate turned the meeting over to Mayor Pro Tem Ware and left the meeting. Mr. Nels Nelson requested favorable consideration of the application. City Council and the Planning & Zoning Commission questioned the need to reconfigure the building elevations. Mr. Nelson stated the changes were to reduce the amount of glass and to utilize a smaller air conditioning unit. Mayor Pro Tem Ware invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Coy, seconded by Commissioner Wilson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Coy, Fry, Murray, Wilson, Lowery & Hotelling Nays: None Council Member Stewart, seconded by Council Member Freed, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Tate ITEM 3. PUBLIC HEARING, HISTORIC LANDMARK SUBDISTRICT APPLICATION HL07-03 CODY AND EMILY HAMMOCK smo Mayor Pro Tem Ware declared the public hearing open. 2 08/21/07 Planner Triplett reported Historic Landmark Subdistrict Application HL07-03 had been filed by Cody and Emily Hammock requesting a Historic Landmark Subdistrict on property located at 224 Wood Street, known as the Hammock House. The subject property is zoned "R-7.5" Single-Family District Regulations. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Pro Tem Ware invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Fry, seconded by Commissioner Lowery, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Coy, Fry, Murray, Wilson, Lowery & Hotelling Nays: None Council Member Freed, seconded by Council Member Lease, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Tate ITEM 4. PUBLIC HEARING, HISTORIC LANDMARK SUBDISTRICT APPLICATION HL07-04 RUDY BOYD Mayor Pro Tern Ware declared the public hearing open. Planner Triplett reported Historic Landmark Subdistrict Application HL07-04 had been filed by Rudy Boyd requesting a Historic Landmark Subdistrict on property located at 310 East Northwest Highway. The subject property is zoned "HC" Highway Commercial District. The existing building and carport will be demolished and a parking lot and landscape buffer will be constructed. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Pro Tem Ware invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Murray, seconded by Commissioner Wilson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Coy, Fry, Murray, Wilson, Lowery & Hotelling Nays: None 3 08/21/07 Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to amp close the public hearing. The motion prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Tate ITEM 5. PUBLIC HEARING, FINAL PLAT, LOTS 1 AND 2, BLOCK 1, W. R. LAWLER ADDITION NO. 2 Mayor Pro Tern Ware declared the public hearing open. Senior Civil Engineer Scott Dyer reported Heritage Grapevine Partners, Inc. had filed the application for the final plat of Lots 1 and 2, Block 1, W. R. Lawler Addition No. 2 being a replat of Lot 2 of W. R. Lawler No. 1 and a 0.78 acre unplatted tract of land in the R. Splane Survey. The subject property is located at 2631 Ira E. Woods Avenue and is zoned "CC" Community Commercial District Regulations. The property is being platted for commercial development. Mr. Phillip Bressinck stated that the right-of-way for the State Highway 26 widening project requires the demolition of the existing buildings by the end of the year. Discussion ensued relative to the right-of-way acquisition required by the State for the State Highway 26 widening project and that Staff prepare a briefing for the Council at a later date. •00 Mayor Pro Tern Ware invited guests present to comment regarding the application. No one mot wished to speak and there was no correspondence to report. Commissioner Coy, seconded by Commissioner Murray, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Coy, Fry, Murray, Wilson, Lowery & Hotelling Nays: None Council Member Spencer, seconded by Council Member Freed, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Tate RECESS AND RECONVENE Mayor Pro Tern Ware announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. 00. 4 08/21/07 The City Council remained in session in the Council Chambers to consider published business. ITEM 5A. CITIZENS COMMENTS, MR. GENE LONG Mr. Gene Long, 7816 Cortland Drive, Fort Worth, addressed the City Council on behalf of the Tarrant/Dallas County Toy Run. He expressed appreciation to the City of Grapevine for its participation for the past two years and noted that this year's Toy Run would be held on December 16, 2007. He requested consideration to utilize all of Main Street for the parade this year. Council expressed their gratitude for the good will the Toy Run exhibits. Note: Mayor Tate returned to the meeting and Mayor Pro Tem Ware returned the meeting to Mayor Tate. ITEM 6. APPROVE TARRANT COUNTY CONTRACT, SKYLINE EXCAVATION FOR 32ND YEAR COMMUNITY DEVELOPMENT BLOCK GRANT Public Works Deputy Director Stan Laster recommended approval of the Tarrant County contract with Skyline Excavation for the 32nd Year Community Development Block Grant (CDBG) waterline replacement project, authorize Staff to forward the recommendation to Tarrant County officials, and authorize City funding for the project from the Water Permanent Capital Maintenance Fund (PCMF). The project consists of the replacement of an existing 8" cast iron water line (built in 1960) in Eckley Street, between Worth Street and Easy Street (including the bore underneath the railroad), with a new 8" PVC waterline. These improvements will contribute to the upgrade of the area by providing improved water quality and better fire protection. Motion by Council Member Wilbanks, seconded by Council Member Freed, to approve the base bid of$128,026.00 for the Tarrant County contract with Skyline Excavation, authorize Staff to forward the approval to Tarrant County and authorize City Funding for the project in the amount of$84,042.00 as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ITEM 7. CHANGE ORDER NO. 1 2006 SANITARY SEWER IMPROVEMENTS PROGRAM Public Works Director Matt Singleton recommended approval of Change Order No. 1 in the amount of $192,683.65 to the 2006 Sanitary Sewer Improvements Project. The change order includes the replacement of sanitary sewer aerial crossing across Farris Branch between Dove Road and Sandhurst Court; change in construction methods from open cut 5 08/21/07 to pipe bursting parallel to Northwest Highway; includes upsizing existing lines in the Lucas Addition; and includes the replacement by pipe bursting adjacent to Cottonwood Branch west of Minters Chapel Road. Motion by Council Member Spencer, seconded by Council Member Stewart, to approve Change Order No. 1 in the amount of $192,683.65 as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. Council Member Stewart removed Item 10. Board of Zoning Adjustment Appointment. Item 8. Resolution, Establishing General Prevailing Minimum Wage Rates for Construction Workers Public Works Director recommended approval of a resolution establishing general prevailing minimum wage rates for laborers, workmen and mechanics for construction of street, drainage, water and wastewater projects. Motion by Council Member Freed, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None RESOLUTION NO. 2007-43 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING RESOLUTION NO. 87-34, RESOLUTION NO. 92-02, RESOLUTION NO. 94-12, AND RESOLUTION NO. 99-17 RELATIVE TO MINIMUM WAGE RATES FOR STREET, DRAINAGE AND UTILITY CONSTRUCTION PROJECTS WITHIN THE CORPORATE LIMITS OF THE CITY OF GRAPEVINE, TEXAS; PROVIDING A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE Item 9. Ordinance, Amend Chapter 12 Health and Sanitation ., 6 08/21/07 Development Services Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 12 Health and Sanitation relative to eliminating the commercial driver's license requirement for ice cream vendors. Motion by Council Member Freed, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ORDINANCE NO. 2007-43 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 12 HEALTH AND SANITATION; REPEALING CONFLICTING ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY NOT TO EXCEED TWO THOUSAND DOLLARS ($2,000.00) FOR EACH SEPARATE OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 10. BOARD OF ZONING ADJUSTMENT APPOINTMENT Ing- This item was removed from the consent agenda and discussed after Item 16. Council Member Stewart recommended approval of the appointment of Richard Adams as a regular member to the Board of Zoning Adjustment to fill the one-year vacancy created by the resignation of Kip Bruner. That would leave one alternate position vacant. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Item 11. Award Bid 292-2007 Grapevine Concourse Flooring Replacement Convention & Visitors Bureau Director recommended approval of the award of Bid 292- 2007 Flooring Replacement at the Grapevine Concourse to RWA Flooring, Inc. in the amount of$45,435.79. ,, Motion by Council Member Freed, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: 7 08/21/07 Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease owe Nays: None Item 12. Authorize Maintenance Contract, Network Software Licenses Assistant City Manager recommended approval of a maintenance contract with Novell, Inc. covering various network software licenses in the amount not to exceed $22,645.00. Motion by Council Member Freed, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Item 13. Renew Landscape Management Services Annual Contract Parks & Recreation Director recommended approval of the renewal of Landscape Management Services Annual Contract to VMC Landscape Services as primary contractor in the amount of$558,364.48. Motion by Council Member Freed, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: ..O Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None owas Item 14. Resolution, Establish Preventative Maintenance Contract for Roof Repairs Public Works Director recommended approval of a resolution establishing an annual preventative maintenance contract with Tremco, Inc. for preventative maintenance and roof repairs through an interlocal agreement with the Cooperative Purchasing Network. Motion by Council Member Freed, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None RESOLUTION NO. 2007-44 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF A ROOF PREVENTITIVE MAINTENANCE PROGRAM AND FOR ROOF REPAIRS; DETERMINING THAT THE PROGRAM IS AVAILABLE UNDER A CONTRACT ESTABLISHED BY THE COOPERATIVE PURCHSING NETWORK (TCPN) WITH 8 08/21/07 TREMCO, INC. AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 15. Resolution, Declaring Used Brass Water Meters as Surplus Property Administrative Services Director recommended approval of a resolution declaring used brass water meters as surplus property and authorizing a sale through public auction. Motion by Council Member Freed, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None RESOLUTION NO. 2007-45 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY SURPLUS AND/OR SALVAGE AND PROVIDING FOR THE AUTHORIZATION TO DISPOSE OF SAID PROPERTY AT AUCTION AND PROVIDING AN EFFECTIVE DATE Item 16. Consideration of Minutes City Secretary recommended approval of the minutes of the August 6, 7 and 15, 2007 City Council meetings as published. Motion by Council Member Freed, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None RECESS AND RECONVENE Mayor Tate announced the City Council would take a brief recess. Upon reconvening in the Council Chambers, all members of the City Council were present. ITEM 17. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU07-18 ETHICUS HOSPITAL Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Application CU07-18 filed by Ethicus Hospital granting a conditional use permit to amend the site plan approved by Ordinance No. 2006-54 to modify the building wok.. elevations on property located at 4201 William D. Tate Avenue. 4leiwtO 9 08/21/07 Council Member Freed, seconded by Mayor Pro Tern Ware, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ORDINANCE NO. 2007-44 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU07-18 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 2006-54 MODIFYING THE BUILDING ELEVATIONS IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 18. PLANNING & ZONING COMMISSION RECOMMENDATION HISTORIC LANDMARK SUBDISTRICT APPLICATION HL07-03 HAMMOCK HOUSE Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Historic Landmark Subdistrict Application HL07-03 filed by Cody and Emily Hammock for property located at 224 Wood Street and to be known as the Hammock House. Mayor Pro Tern Ware, seconded by Council Member Wilbanks, offered a motion to accept the Commission's recommendation and approve the ordinance granting the Historic Landmark Overlay. The motion prevailed by the following vote: 10 08/21/07 Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ORDINANCE NO. 2007-45 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS DESIGNATING A HISTORIC LANDMARK SUBDISTICT HL07-03 IN ACCORDANCE WITH SECTION 39 OF ORDINANCE NO. 82-73 (APPENDIX "D" OF THE CODE OF ORDINANCES), DESIGNATING THE AREA LEGALLY DESCRIBED AS LOT 6R, BLOCK 103, COLLEGE HEIGHTS ADDITION AND MORE SPECIFICALLY DESCRIBED HEREIN IN A DISTRICT ZONED "R-7.5" SINGLE-FAMILY DISTRICT REGULATIONS; PROVIDING FOR THE ADOPTION OF THE LOIS STEWART HOUSE HISTORIC DISTRICT DESIGN GUIDELINES; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 19. PLANNING & ZONING COMMISSION RECOMMENDATION HISTORIC LANDMARK SUBDISTRICT APPLICATION HL07-04 RUDY BOYD Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Historic Landmark Subdistrict Application HL07-04 filed by Rudy Boyd granting a Historic Landmark Subdistrict on property located at 310 East Northwest Highway. Council Member Freed, seconded by Council Member Spencer, offered a motion to accept the Commission's recommendation and approve the ordinance granting the Historic Landmark Subdistrict. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None 11 08/21/07 ORDINANCE NO. 2007-46 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS DESIGNATING A HISTORIC LANDMARK SUBDISTICT HL07-04 IN ACCORDANCE WITH SECTION 39 OF ORDINANCE NO. 82-73 (APPENDIX"D" OF THE CODE OF ORDINANCES), DESIGNATING THE AREA LEGALLY DESCRIBED AS TRACT 49H3, ABSTRACT 946, A. F. LEONARD SURVEY AND MORE SPECIFICALLY DESCRIBED HEREIN, IN A DISTRICT ZONED "HC" HIGHWAY COMMERCIAL DISTRICT; PROVIDING FOR THE ADOPTION OF THE LOIS STEWART HOUSE HISTORIC DISTRICT DESIGN GUIDELINES; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ISO ITEM 20. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT, LOTS 1 AND 2, BLOCK 1, W. R. LAWLER ADDITION NO. 2 Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of the Statement of Findings and the final plat of Lots 1 and 2, Block 1, W. R. Lawler Addition No. 2. The subject property is located at 2631 Ira E. Woods Avenue and is zoned "CC" Community Commercial District Regulations. Council Member Stewart, seconded by Mayor Pro Tem Ware, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lots 1 and 2, Block 1, W. R. Lawler Addition No. 2. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ADJOURNMENT win Council Member Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:41 p.m. The motion prevailed by the following vote: 12 08/21/07 Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None **** PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 4th day of September, 2007. APPROVED: 4015km""` William D. Tate Mayor ATTEST: L114;/-( in a Huff - P. . City Secretary ONO 13