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Home My WebLink About2007-10-02 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WittadtiO TUESDAY, OCTOBER 2, 2007 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Personnel relative to City Manager's evaluation pursuant to Section 551.074, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to personnel and conference with employees under Sections 551.074 and 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 28th day of September, 2007 at 5:00 p.m. MIA... . .AVI6111111 _ Linea ff �� City Secretary MOM,44 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE ONO The City Council of the City of Grapevine, Texas met in Executive Session on this the 2nd day of October, 2007 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 6:30 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) personnel relative to City Manager's annual evaluation under Section 551.074, and (B) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate stated there was no action necessary relative to the closed session. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. 10/02/07 ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to the meeting at 8:14 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of October, 2007. APPROVED: 431:44 William D. Tate Mayor ATTEST: vow L"d. Huff far City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, OCTOBER 2, 2007 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member Mike Lease CITIZEN COMMENTS PRESENTATION 1. Update relative to Phase I of State Highway 121 Improvements—Dallas District. 2. Update on the Storm Drainage Utility Program. NEW BUSINESS 3. Consider awarding the Jones Branch Drainage Improvements Project Contract to Humphrey & Morton Construction Company and take any necessary action. 4. Consider an amendment to the Engineering Services Contract with Freese and Nichols, Inc. for preparation of the renewal application for Grapevine's Wastewater Treatment Plant Permit and take any necessary action. 5. Consider authorizing an Interlocal Agreement with NCTCOG for continued funding participation in the Trinity Rail Express (TRE) and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 6. Consider renewal of a contract for the purchase of traffic conduit installation to Multiple Cable Systems. Public Works Director recommends approval. 7. Consider renewal of a contract for the purchase of water meters with HD Supply (formerly Hughes Supply). Public Works Director recommends approval. 8. Consider the minutes of the September 11 and 18, 2007 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 28th day of September, 2007 at 5:00 p.m. Lin da uff ‘-'4%1 City Secretary STATE OF TEXAS COUNTY OF TARRANT ,w„ CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of October, 2007 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:35 p.m. INVOCATION Council Member Lease delivered the Invocation. ITEM 1. UPDATE, PHASE I STATE HIGHWAY 121 IMPROVEMENTS-DALLAS DISTRICT Director of Transportation Projects Jerry Hodge briefed the City Council regarding Phase I Improvements for State Highway 121 from the Dallas County Line, northeast to Denton Creek. He noted this is the first phase of the Funnel Project. The project will be 1.74 miles and cost $24 million. It will consist of four lanes with grade separation over Freeport Parkway and Sandy Lake Road. They will work seven days a week, 24 hours a day to complete the project in 352 days. The project will begin in December, 2007 and anticipate completion by the end of 2008. There was no action taken by the City Council. 10/02/07 ITEM 2. UPDATE, STORM DRAINAGE UTILITY PROGRAM one Public Works Director Matt Singleton briefed the City Council on the Storm Drainage Utility (SDUS) Program that was established in 1997. He stated the SDUS Program includes drainage maintenance, capital improvements and storm water pollution prevention. He noted there is a new State mandated program for cities under 100,000 in population that they must develop a Storm Water Management Program by February 11, 2008. The program must address public education, public involvement, pollution prevention for municipal facilities, illicit discharge detection and elimination, post construction storm water management in new development and redevelopment and construction site storm water runoff control. The program areas are designed to ensure that storm water discharge is uncontaminated to the "maximum extent practicable". Future permits may require end of pipe water quality limits similar to wastewater treatment plants. There was no action taken by the City Council. ITEM 3. AWARD JONES BRANCH DRAINAGE IMPROVEMENTS PROJECT CONTRACT Public Works Director Singleton recommended approval of the award of the Jones Branch Drainage Improvements Project contract to Humphrey & Morton Construction Company in the amount of$717,568.90. The project is comprised of the installation of gabion baskets amp along the channel walls and channel floor of Jones Branch through the Austin Oaks neighborhood. The project is designed for erosion control, reduction of water velocity and vgio to stabilize the creek bottom and channel. The project is 1,100 linear feet and establishes a construction time of 270 calendar days. Motion by Council Member Spencer, seconded by Council Member Freed, to approve the contract as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ITEM 4. AUTHORIZE AMENDMENT, ENGINEERING SERVICES CONTRACT, WASTEWATER TREATMENT PLANT PERMIT APPLICATION RENEWAL, FREESE AND NICHOLS, INC. Public Works Director Singleton recommended approval of an amendment to the Engineering Services Contract with Freese and Nichols, Inc. in the amount of$55,000.00 for preparation of an application to renew the Grapevine Wastewater Treatment Plant Permit. The Grapevine Wastewater Treatment Plant operates under a permit issued by the Environmental Protection Agency and the Texas Commission on Environmental Quality (TCEQ). The permit dictates water quality effluent limits that the plant must achieve to meet the standards necessary to maintain water quality in the waters of the United States. *+ The permit must be renewed every five years and places numerical limits on what the plant is allowed to discharge. 2 10/02/07 The City received a draft permit from TCEQ with significantly more stringent effluent limits than the permit that expired in September, 2006. City staff and Freese and Nichols, Inc. staff began a process of review and negotiation with the TCEQ staff to relax the draft effluent limits. This work resulted in some relaxing of the effluent limits, but not enough to eliminate the need for expensive plant modifications. There have been no documented water quality problems in Lake Grapevine and it is not on the list of impaired water bodies developed by the TCEQ. Mr. Singleton stated that the new regulations are statewide. Trinity River Authority (TRA) is facing similar issues on Lake Grapevine and is developing a work plan to study dissolved oxygen in the lake in an effort to relax the TCEQ limits. Freese & Nichols' staff contacted TRA staff to incorporate the City's needs in the TRA work plan. TCEQ accepted the study proposal and granted Grapevine and TRA a three year variance period. Motion by Council Member Spencer, seconded by Council Member Stewart, to approve the contract as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ITEM 5. AUTHORIZE INTERLOCAL AGREEMENT NCTCOG, FUNDING PARTICIPATION, TRINITY RAIL EXPRESS (TRE) Deputy Director of Public Works Stan Laster recommended approval of an interlocal agreement with NCTCOG for the continued funding participation in the Trinity Rail Express (TRE). This will be the second renewal of our agreement to support the Trinity Railway Express Operation from Union Station in downtown Dallas to the ITC in downtown Fort Worth. The proposed renewal for fiscal years 2008-2010 stipulates a financial participation by the City in the amount of$50,567 annually. This cost will be funded from the 3/8 cent sales tax commitment to The T. Motion by Council Member Freed, seconded by Mayor Pro Tern Ware, to approve the agreement as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. 3 10/02/07 Item 6. Renew Contract, Traffic Conduit Installation Public Works Director recommended approval of the renewal of the contract with Multiple Cable Systems for traffic conduit installation. Motion by Council Member Stewart, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Item 7. Renew Contract, Water Meter Purchases Public Works Director recommended approval of the renewal of the contract with HD Supply (formerly Hughes Supply). Motion by Council Member Stewart, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ono Item 8. Consideration of Minutes City Secretary recommended approval of the minutes of the September 11 and 18, 2007 City Council minutes as published. Motion by Council Member Stewart, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:14 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of October, 2007. wow 4 10/02/07 41445441 APPROVED: *kw William D. Tate Mayor ATTEST: Lin a Huff If City Secretary 4,, A ki#4444 %WO 5