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HomeMy WebLinkAbout2013-04-02 Regular MeetingAGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, APRIL 2, 2013 AT 6:45 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET [NaNi>~r�Z�7c� 77 1. Review options for Hudgins Street, Church Street and Ira E. Woods Avenue intersection. 2. Public Works departmental update. If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 29th day of March, 2013 at 5:00 p.m. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 2nd day of April, 2013 at 6:45 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member constituting a quorum, with Council Member Darlene Freed absent, the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:47 p.m. ITEM 1. DISCUSS OPTIONS FOR HUDGINS STREET CHURCH STREET AND IRA E. WOODS AVENUE INTERSECTION Public Works Director Stan Laster briefed the Council on the Hudgins Street, Church Street and Ira E. Woods Avenue intersection and gave a presentation showing traffic control options utilizing stop signs or a roundabout. Discussion ensued relative to keeping the "historic feel" of the intersection into the City's downtown area and other possible traffic control options for the intersection. It was the consensus of the Council that the intersection not be modified. There was no formal action taken by the City Council. Public Works Director Laster presented the Public Works departmental update by highlighting recent accomplishments and future projects for the Administration /Engineering Division, Streets /Drainage Division, Traffic Division, Environmental Division, Facilities Division, Fleet Division and Utilities Division. 04102/13 There was no formal action taken by the City Council. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:35 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of April, 2013. ATTEST: Jodi q1. Brown Cit ecretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, APRIL 2, 2013 AT 7:00 P.M. / CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET EXECUTIVE SESSION City Council to conduct a closed session relative to: A. Value, lease, or purchase of real property relative to Public Safety Building pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to real property and conference with employees under Sections 551.072 and 551.087, Texas Government Code. /_1911L91119 AL421 If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 29th day of March, 2013 at 5:00 p.m. AGENDA CITY OF GRAPEVINE, TEXAS j REGULAR CITY COUNCIL MEETING TUESDAY, APRIL 2, 2013 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Council Member Roy Stewart CITIZEN COMMENTS PRESENTATIONS Mayor Tate to present a proclamation declaring April as Child Abuse Prevention Month. 2. Mayor Tate to present a proclamation to Ms. Debbie Reynolds, Event Chair for Relay For Life, in recognition of their fund raising event scheduled for April 26, 2013. NEW BUSINESS 3. Consider a resolution approving the Tarrant County contract with McClendon Construction Co., Inc. for the 38th Year Community Development Block Grant (CDBG) street reconstruction project, authorizing Staff to forward the approval recommendation to Tarrant County and take any necessary action. 4. Consider a resolution authorizing the purchase of a modular play system with installation for the Community Outreach Park from Recreation Consultants of Texas through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard) and take any necessary action. 5. Consider a resolution approving the purchase of rolling stock for the Grapevine Vintage Railroad from Ben Garrett, Jr., authorizing the expenditure to relocate the rolling stock, authorizing the appropriation of funds from the CVB Unappropriated Fund Balance and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request i that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 6. Consider renewal of Bid 363 -2011 Cabin Housecleaning Services Annual Contract with TCB Landscaping and Cleaning Services, Inc., for The Vineyards Campground and Cabins. Parks & Recreation Director recommends approval. 7. Consider renewal of the Cold Milling Machining Annual Contract with Dustrol, Inc., through an Interlocal Cooperative Purchasing Agreement with Tarrant County, Texas. Public Works Director recommends approval. 8. Consider renewal of the Diesel, Unleaded and E85 Fuel Annual Contract with Douglas Distributing Company through an Interlocal Cooperative Purchasing Agreement with Tarrant County, Texas. Public Works Director recommends approval. 9. Consider award of Bid 405 -2013 Debris and Aggregates Hauling Annual Contract with optional renewals to DFW Materials. Public Works Director recommends approval. 10. Consider contracting labor for concrete paving and equipment from Hunt Contracting, LLC for the reconstruction of a portion of Baylor Parkway. Public Works Director recommends approval. 11. Consider a one -time purchase of concrete for the reconstruction of a portion of Baylor Parkway from Charley's Concrete. Public Works Director recommends approval. 12. Consider the recommendation of the Planning and Zoning Commission from the March 19, 2013 meeting approving the Statement of Findings and the final plat of Lot 3B, Block 31, The Original Town of Grapevine. Public Works Director recommends approval. 13. Consider a resolution authorizing the purchase of a traffic control detection system from Twincrest Technologies through a Cooperative Agreement with the State of Texas CO -OP Purchasing Program. Public Works Director recommends approval. 14. Consider a resolution authorizing the purchase of traffic CCTV cameras and licenses from Knight Security Systems through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contract Program. Public Works Director recommends approval. 15. Consider the minutes of the March 19, 2013 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. P 6 If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 29th day of March, 2013 at 5:00 p.m. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of April, 2013 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member constituting a quorum, with Council Member Darlene Freed absent, the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary Mayor Tate called the meeting to order at 7:40 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Roy Stewart delivered the Invocation and led the Pledge of Allegiance. ITEM 1A. CITIZENS COMMENTS ROSS BANNISTER Mr. Ross Bannister, 424 Ball Street, expressed his appreciation to the City and Public Works Traffic Division for relocating the cross walk call button at the intersection of Ira E. Woods and Ball Street /William D. Tate Avenue. ITEM 1. PRESENTATION, CHILD ABUSE PREVENTION MONTH PROCLAMATION Mayor Tate presented Ms. Lindsey Dula with Alliance For Children, a proclamation declaring April as Child Abuse Prevention Month. Ms. Dula expressed her appreciation to the City Council, Police Department and the Grapevine community for their support of the Alliance for Children Center. ITEM 2. PRESENTATION RELAY FOR LIFE PROCLAMATION 04/02/13 Mayor Tate presented Ms. Debbie Reynolds, Event Chair for Relay For Life, a proclamation declaring April 26, 2013 as Relay for Life of Grapevine Day. Ms. Reynolds briefed the City Council on the upcoming cancer fund raising event to be held at Cross Timbers Middle School on April 26 from 6:30 p.m. to 6:30 a.m. ITEM 3. RESOLUTION APPROVE TARRANT COUNTY CONTRACT, 38TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT STREET RECONSTRUCTION PROJECT Public Works Director Stan Laster recommended approval of a resolution approving the Tarrant County contract with McClendon Construction Co., Inc. in the amount of $225,472.30 for the 38th Year Community Development Block Grant (CDBG) Street Reconstruction Project of the 700 block of East Texas Street, and authorize Staff to forward the approval recommendation to Tarrant County. The street reconstruction project includes new curb and gutter, paving, sidewalks, handicap ramps and driveway approaches. Funding for the project will consist of $214,456.39 from the Community Development Block Grant and $11,015.91 from the City's Permanent Capital Maintenance Fund. Council Member Coy, seconded by Council Member Stewart, offered a motion to approve the resolution as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed RESOLUTION NO. 2013 -29 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE 38TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECT CONTRACTOR AND CONTRACT PRICE AND PROVIDING AN EFFECTIVE DATE Item 4. RESOLUTION AUTHORIZE MODULAR PLAY SYSTEM PURCHASE, COMMUNITY OUTREACH PARK Parks & Recreation Director Doug Evans recommended approval of a resolution authorizing the purchase of a modular play system with installation for the Community Outreach Park from Recreation Consultants of Texas in the amount not to exceed $110,139.38 through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Mr. Evans stated the purchase of the two new play structures with swings is being funded through the Quality of Life Fund. Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to approve the resolution authorizing the purchase as recommended. The motion prevailed by the following vote: 2 04/02/13 Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed RESOLUTION NO. 2013 -30 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A MODULAR PLAY SYSTEM FOR THE COMMUNITY OUTREACH PARK THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE ITEM 5. RESOLUTION, AUTHORIZE ROLLING STOCK PURCHASE AND FUNDS APPROPRIATION GRAPEVINE VINTAGE RAILROAD Assistant CVB Executive Director Michael Woody recommended approval of a resolution approving the purchase of rolling stock to include three articulated lounge cars for the Grapevine Vintage Railroad from Ben Garrett, Jr. in the amount of $60,000.00, authorizing the expenditure of $30,000.00 to relocate the rolling stock from east Texas to Grapevine, and authorizing the appropriation of funds from the CVB Unappropriated Fund Balance. Council Member Spencer, seconded by Council Member Lease, offered a motion to approve the resolution authorizing the expenditures and appropriation from the CVB Unappropriated Fund Balance in the amount of $90,000.00 as recommended. Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed RESOLUTION NO. 2013 -31 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ENDORSING THE PURCHASE OF THREE ARTICULATED LOUNGE CARS FROM BEN GARRETT, JR. AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 6. Renew Bid 363 -2011 Cabin Housecleaning Services Annual Contract 3 04/02/13 Parks & Recreation Director recommended approval to renew Bid 363 -2011 Cabin Housecleaning Services Annual Contract in the estimated amount of $55,000.00 with TCB Landscaping and Cleaning Services, Inc., for The Vineyards Campground and Cabins. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed Item 7. Renew Cold Milling Machining Annual Contract Public Works Director recommended approval to renew the Cold Milling Machining Annual Contract in the estimated amount of $100,000.00 with Dustrol, Inc., through an Interlocal Cooperative Purchasing Agreement with Tarrant County, Texas. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed Item 8. Renew Diesel Unleaded and E85 Fuel Annual Contract Public Works Director recommended approval to renew the Diesel, Unleaded and E85 Fuel Annual Contract in the estimated amount of $980,000.00 with Douglas Distributing Company through an Interlocal Cooperative Purchasing Agreement with Tarrant County, Texas. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed Item 9. Award Bid 405 -2013 Debris and Aggregates Hauling Annual Contract Public Works Director recommended approval to award Bid 405 -2013 Debris and Aggregates Hauling Annual Contract with optional renewals to DFW Materials in the estimated amount of $155,000.00. The bid is for a one year period with options to renew for four additional, one year periods. M 04/02/13 Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed Item 10. Approve Contract Labor for Concrete Paving and Equipment for Baylor Parkway Reconstruction Public Works Director recommended approval to contract labor for concrete paving and equipment from Hunt Contracting, LLC in the amount not to exceed $31,500.00 for the reconstruction of a portion of Baylor Parkway. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed Item 11. Approve One -Time Concrete Purchase for Baylor Parkway Reconstruction Public Works Director recommended approval for a one -time purchase of concrete for the reconstruction of a portion of Baylor Parkway from Charley's Concrete in the amount not to exceed $49,225.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed Item 12. Planning and Zoning Commission Recommendation Final Plat, Lot 3B, Block 31, The Original Town of Grapevine Public Works Director recommended accepting the March 19, 2013 recommendation of the Planning and Zoning Commission to approve by a vote of 7 -0 the Statement of Findings and the final plat of Lot 3B, Block 31, The Original Town of Grapevine. The 0.2794 acre property is located at 510 Smith Street and is zoned "R -7.5" Single Family District Regulations. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: 5 04/02/13 Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed Item 13. Resolution Authorize Traffic Control Detection System Purchase Public Works Director recommended approval of a resolution authorizing the purchase of a traffic control detection system from Twincrest Technologies in the amount not to exceed $19,480.00 through a Cooperative Agreement with the State of Texas CO -OP Purchasing Program. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed RESOLUTION NO. 2013 -32 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A TRAFFIC CONTROL DETECTION SYSTEM THROUGH AN ESTABLISHED COOPERARATIVE AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 14. Resolution Authorize Purchase of Traffic CCTV Cameras and Licenses Public Works Director recommended approval of a resolution authorizing the purchase of traffic CCTV cameras and licenses from Knight Security Systems in the amount not to exceed $70,169.55 through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contract Program. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed RESOLUTION NO. 2013 -33 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE TRAFFIC CCTV CAMERAS AND LICENSES THROUGH A D 04/02/13 STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 15. Consideration of Minutes City Secretary recommended approval of the minutes of the March 19, 2013 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed US g Loll I IS-.14 001 Mayor Pro Tem Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:00 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of April, 2013. ATTEST: Jodi C. Brown City cretary 0 rzR L* William D. Tate a Mayor