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HomeMy WebLinkAbout2019-09-17 Joint MeetingCITY OF GRAPEVINE, TEXAS A VINK REGULAR JOINT MEETING OF CITY COUNCIL AND PLANNING AND ZONING COMMISSION T E , X n s TUESDAY, SEPTEMBER 17, 2019 g•' GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:00 p.m. Dinner — City Council Conference Room 6:30 p.m. Call to Order of City Council Meeting — City Council Chambers 6:30 p.m. Executive Session — City Council Conference Room 7:15 p.m. 4B Board Meeting — City Council Chambers (or immediately following Executive Session) 7:15 p.m. CCPD Meeting — City Council Chambers (or immediately following 4B Board Meeting) 7:30 p.m. Joint Regular Meeting — City Council Chambers CALL TO ORDER: 6:30 p.m. — City Council Chambers EXECUTIVE SESSION: City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. — City Council Chambers 2. Invocation and Pledge of Allegiance: Commissioner Gary Martin JOINT PUBLIC HEARINGS There are no public hearings for this agenda. Planning and Zoning Commission to recess to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. CITIZEN COMMENTS 3. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking any action during Citizen Comments. PRESENTATIONS 4. Mayor Tate to present a proclamation declaring the week of September 17-23 Constitution Week". 5. Mayor Tate to present proclamation recognizing National Night Out on October 1, 2019. 6. Bob Baulsir from the Fort Worth Transportation Authority to update City Council on Trinity Metro. NEW BUSINESS 7. Consider adopting a tax increase raising property taxes by $1,470,451 (6%) over the previous year budget and take any necessary action. 8. Consider Ordinance No. 2019-056 adopting the Fiscal Year 2019-2020 City of Grapevine Annual Operating Budget and take any necessary action. 9. Consider Ordinance No. 2019-057 adopting an ad valorem tax rate $0.284271 per $100 valuation for Tax Year 2019 and Fiscal Year 2020 and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City City Council September 17, 2019 Page 2 Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 10. Consider a sole source purchase of an appliance to combine internet circuits from General Datatech, L.P. Chief Technology Officer recommends approval. 11. Consider the purchase and installation of new flooring for Parr Park splash pad from Life Floor. Parks and Recreation Director recommends approval. 12. Consider a consultant service contract with the City of Keller for dispatch, records, jail, and mobile software system replacement with Sciens Consulting. Fire Chief, Chief Technology Officer and Police Chief recommend approval. 13. Consider an agreement for fiber design packages for five state highway crossings to Kimley-Horn and Associates, Inc. Public Works Director recommends approval. 14. Consider the award of an informal request for quote to purchase fiber conduit from Georgia Underground Supply. Public Works Director recommends approval. 15. Consider the award of an annual contract for RFB 489-2019 for water and wastewater chemicals with Brenntag Southwest, Chameleon Industries, DPC Industries, Fort Bend Services and Innovative Water Care. Public Works Director recommends approval. 16. Consider the adoption of Hart Intercivic Verity Voting System V 2.3.1 as the voting system for municipal elections. City Secretary recommends approval. 17. Consider the minutes of the September 3, 2019 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. PLANNING AND ZONING COMMISSION RECOMMENDATIONS 18. Preliminary Plat for Lots 1, 2, 3 and 4, Block 1, Wildwood Crossing Addition — Consider the recommendation of the Planning and Zoning Commission relative to an application submitted by Patrick Gray relative to property located at the northwest corner of Wildwood Lane and Ruth Wall Road. The subject property is currently zoned "R-5.0" Single Family Residential. 19. Final Plat for Lots 1, 2, 3 and 4, Block 1, Wildwood Crossing Addition — Consider the recommendation of the Planning and Zoning Commission relative to property City Council September 17, 2019 Page 3 located at the northwest corner of Wildwood Lane and Ruth Wall Road. The subject property is currently zoned "R-5.0" Single Family Residential. 20. Preliminary Plat for Lots 1 and 2, Block 1, Hughes Hidden Manor Addition — Consider the recommendation of the Planning and Zoning Commission relative to an application submitted by Ed Campbell relative to property located at 1004 Hughes Road. The subject property is currently zoned "R-7.5" Single Family Residential. 21. Final Plat for Lots 1 and 2, Block 1, Hughes Hidden Manor Addition — Consider the recommendation of the Planning and Zoning Commission relative to an application submitted by Ed Campbell relative to property located at 1004 Hughes Road. The subject property is currently zoned "R-7.5" Single Family Residential. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on September 13, 2019 by 5:00 p.m. GRAPp Tara Brooks, TRMC, CRM City Secretary elA M to c s a If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council September 17, 2019 Page 4 CITY OF GRAPEVINE, TEXAS REGULAR PLANNING AND ZONING COMMISSION MEETING TUESDAY, SEPTEMBER 17, 2019 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 7:00 p.m. Briefing Session - Planning and Zoning Commission Conference Room 7:30 p.m. Joint Meeting with City Council - City Council Chambers 7:30 p.m. Regular Session - Planning and Zoning Commission Conference Room CALL TO ORDER: 7:00 p.m. - Planning and Zoning Commission Conference Room BRIEFING SESSION 1. Planning and Zoning Commission to conduct a briefing session to discuss all items scheduled on tonight's agenda. No action will be taken. Each item will be considered during the Regular Session which immediately follows the Joint Public Hearings. JOINT MEETING WITH CITY COUNCIL: 7:30 p.m. - City Council Chambers 2. Invocation and Pledge of Allegiance: Commissioner Gary Martin JOINT PUBLIC HEARINGS There are no public hearings for this agenda. Planning and Zoning Commission to recess to Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. REGULAR SESSION: 7:30 p.m. (Immediately following Joint Public Hearings) — Planning and Zoning Commission Conference Room NEW BUSINESS 3. Preliminary Plat for Lots 1, 2, 3 and 4, Block 1, Wildwood Crossing Addition — Consider the application submitted by Patrick Gray and make a recommendation to Council relative to property located at the northwest corner of Wildwood Lane and Ruth Wall Road. The subject property is currently zoned "R-5.0" Single Family Residential. 4. Final Plat for Lots 1, 2, 3 and 4, Block 1, Wildwood Crossing Addition — Consider the application submitted by Patrick Gray and make a recommendation to Council relative to property located at the northwest corner of Wildwood Lane and Ruth Wall Road. The subject property is currently zoned "R-5.0" Single Family Residential. 5. Preliminary Plat for Lots 1 and 2, Block 1, Hughes Hidden Manor Addition — Consider the application submitted by Ed Campbell and make a recommendation to Council relative to property located at 1004 Hughes Road. The subject property is currently zoned "R-7.5" Single Family Residential. 6. Final Plat for Lots 1 and 2, Block 1, Hughes Hidden Manor Addition — Consider the application submitted by Ed Campbell and make a recommendation to Council relative to property located at 1004 Hughes Road. The subject property is currently zoned "R-7.5" Single Family Residential. 7. Consider the minutes of the August 20, 2019 Regular Planning and Zoning Commission meeting. NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a representative will present the recommendations of the Planning and Zoning Commission to the City Council for consideration in the City Council Chambers. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on September 13, 2019 by 5:00 p.m. Tara Brooks, TRMC, CRM City Secretary 64 C,RApF im LUti ik If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. Planning and Zoning Commission September 17, 2019 Page 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 17th day of September, 2019 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, with the following members of the Planning and Zoning Commission: Larry Oliver Chairman BJ Wilson Vice Chairman Monica Hotelling Member Beth Tiggelaar Member Gary Martin Member Dennis Luers Member David Hallberg Alternate Member constituting a quorum, with Member Jim Fechter and Alternate Member Traci Hutton being absent, and the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:31 p.m. Item 1 . Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551 .072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551 .087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:34 p.m. The closed session ended at 7:15 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551 .072 or 551 .087. City Manager Bruno Rumbelow stated there was no action necessary. Mayor Tate called for a break at 7:20 p.m. to allow the Grapevine 4B Economic Development Corporation Board and Crime Control and Prevention District Board to meet. REGULAR MEETING Call to Order Mayor Tate called the regular meeting to order at 7:30 p.m. in the City Council Chambers. Item 2. Invocation and Pledge of Allegiance Commissioner Gary Martin delivered the Invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS There were not any joint public hearings on this agenda. Mayor Tate announced the Planning and Zoning Commission would recess to the Planning and Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. Item 5. Citizen Comments There was no one wishing to speak during citizen comments. City Council Meeting September 17, 2019 Page 2 PRESENTATIONS Item 4. Mayor Tate to present a proclamation declaring the week of September 17-23 "Constitution Week". Mayor Tate presented the proclamation to the Captain Molly Corbin Chapter of the National Society of the Daughters of the American Revolution, who thanked the City and reasserted their commitment to active citizenship. Item 5. Mayor Tate to present proclamation recognizing National Night Out on October 1 , 2019. Mayor Tate presented the proclamation to Chief Mike Hamlin. Chief Hamlin announced 49 neighborhoods had already signed up to participate in National Night Out on October 1 and invited all citizens to participate. Item 6. Bob Baulsir from the Fort Worth Transportation Authority to update City Council on Trinity Metro. Bob Baulsir from the Fort Worth Transportation Authority thanked the City for their participation in the Trinity Metro. He updated Council on the ridership counts and announced that on weekdays Grapevine is the third most popular station for ridership, but on Saturdays it is the number one destination, and during last weekend's Grapefest ridership to Grapevine more than doubled. Mr. Baulsir also announced upcoming projects and answered questions from Council. Mayor Tate recognized Jon Michael Franks who sits on the Trinity Metro Board. Mayor Tate announced Council would consider the recommendations of the Planning and Zoning Commission next. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 18. Preliminary Plat for Lots 1, 2, 3 and 4, Block 1 , Wildwood Crossing Addition Manager of Engineering John Robertson reported the Planning and Zoning Commission approved the preliminary plat with a vote of 7-0. Motion was made to approve the Statement of Findings and the Preliminary Plat for Lots 1 , 2, 3 and 4, Block 1 , Wildwood Crossing Addition. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 City Council Meeting September 17, 2019 Page 3 Item 19. Final Plat for Lots 1 , 2, 3 and 4, Block 1 , Wildwood Crossing Addition Manager of Engineering Robertson reported the Planning and Zoning Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and the Final Plat for Lots 1 , 2, 3 and 4, Block 1 , Wildwood Crossing Addition. Motion: Slechta Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 20. Preliminary Plat for Lots 1 and 2, Block 1 , Hughes Hidden Manor Addition Manager of Engineering Robertson reported the Planning and Zoning Commission approved the preliminary plat with a vote of 7-0. Motion was made to approve the Statement of Findings and the Preliminary Plat for Lots 1 and 2, Block 1, Hughes Hidden Manor Addition. Motion: O'Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 21 . Final Plat for Lots 1 and 2, Block 1 , Hughes Hidden Manor Addition Manager of Engineering Robertson reported the Planning and Zoning Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and the Final Plat for Lots 1 and 2, Block 1, Hughes Hidden Manor Addition. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Council considered the new business items next. NEW BUSINESS Item 7. Consider adopting a tax increase raising property taxes by $1 ,470,451 (6%) over the previous year budget and take any necessary action. Chief Financial Officer Greg Jordan presented this item in conjunction with items 8 and 9. The actual property tax rate is lower than the previous year's rate by 0.005 per $100 City Council Meeting September 17, 2019 Page 4 value. The taxes collected are expected to be higher as a result of new property added to the tax rolls and increased property values. The budget required a tax rate of $0.284271 . Council held two public hearings on the tax rate on August 20 and September 3 and a public hearing on the budget on September 3. Motion was made to adopt the tax increase. Motion: Slechta Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 8. Consider Ordinance No. 2019-056 adopting the Fiscal Year 2019-2020 City of Grapevine Annual Operating Budget and take any necessary action. Chief Financial Officer Jordan presented this item in conjunction with items 7 and 9. The actual property tax rate is lower than the previous year's rate by 0.005 per $100 value. The taxes collected are expected to be higher as a result of new property added to the tax rolls and increased property values. The budget required a tax rate of $0.284271 . Council held two public hearings on the tax rate on August 20 and September 3 and a public hearing on the budget on September 3. Motion was made to approve Ordinance No. 2019-056 adopting the Fiscal Year 2019- 2020 City of Grapevine Annual Operating Budget. Motion: Coy Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2019-056 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ADOPTING THE BUDGET FOR THE CITY OF GRAPEVINE, TEXAS FOR THE FISCAL YEAR BEGINNING OCTOBER 1 , 2019 AND ENDING SEPTEMBER 30, 2020; PROVIDING FOR INTRA- AND INTERDEPARTMENTAL FUND TRANSFERS; PROVIDING FOR INVESTMENT OF CERTAIN FUNDS; DECLARING AN EMERGENCY; AND PROVIDING AN EFFECTIVE DATE Item 9. Consider Ordinance No. 2019-057 adopting an ad valorem tax rate $0.284271 per $100 valuation for Tax Year 2019 and Fiscal Year 2020 and take any necessary action. Chief Financial Officer Jordan presented this item in conjunction with items 7 and 8. The actual property tax rate is lower than the previous year's rate by 0.005 per $100 value. The taxes collected are expected to be higher as a result of new property added to the City Council Meeting September 17, 2019 Page 5 tax rolls and increased property values. The budget required a tax rate of $0.284271 . Council held two public hearings on the tax rate on August 20 and September 3 and a public hearing on the budget on September 3. Motion was made that the property tax rate be increased by the adoption of a tax rate of 0.284271, which is effectively a 4.36 percent increase in the tax rate. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2019-057 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, SETTING THE ANNUAL TAX RATE FOR TAX YEAR 2019 LEVYING TAXES TO BE ASSESSED ON ALL TAXABLE PROPERTY WITHIN THE LIMITS OF THE CITY OF GRAPEVINE, TEXAS; PROVIDING PENALTIES AND INTEREST FOR THE DELINQUENT TAXES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were no requests to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 10. Consider a sole source purchase of an appliance to combine internet circuits from General Datatech, L.P. Chief Technology Officer Tessa Allberg recommended approval of the purchase of an internet load balancer for an amount not to exceed $34,230. The appliance will consolidate and balance the multiple internet connections and will split-tunnel the internet traffic to the various City buildings and locations. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 City Council Meeting September 17, 2019 Page 6 Item 11 . Consider the purchase and installation of new flooring for Parr Park splash pad from Life Floor. Parks and Recreation Director Kevin Mitchell recommended approval of the purchase and installation of flooring at the Parr Park splash pad for an amount not to exceed $49,996. Item 12. Consider a consultant service contract with the City of Keller for dispatch, records, mail, and mobile software system replacement with Sciens Consulting. Fire Chief Darrell Brown, Chief Technology Officer Allberg and Police Chief Hamlin recommend approval of a consultant contract for dispatch records, jail and mobile software systems in conjunction with the City of Keller in an amount not to exceed $27,095. Sciens Consulting will provide the Cities with assessment and planning of systems, request for proposal development, vendor evaluation and selection, and contract negotiation. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 13. Consider an agreement for fiber design packages for five state highway crossings to Kimley-Horn and Associates, Inc. Public Works Director Bryan Beck recommended approval of an agreement for fiber design packages for five state highway crossings in an amount not to exceed $25,000. Portions of the fiber network will be constructed along Texas Department of Transportation (TxDOT) roadways and will require the preparation of a design packet for TxDOT review and approval. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 14. Consider the award of an informal request for quote to purchase fiber conduit from Georgia Underground Supply. Public Works Director Beck recommended approval of the award of an informal request for quote to purchase fiber conduit for an amount not to exceed $29,799. The conduit will be used as part of the fiber network project. City Council Meeting September 17, 2019 Page 7 Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 15. Consider the award of an annual contract for RFB 489-2019 for water and wastewater chemicals with Brenntag Southwest, Chameleon Industries, DPC Industries, Fort Bend Services and Innovative Water Care. Public Works Director Beck recommended approval of the annual contracts for water and wastewater chemicals for an annual estimated amount of $195,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 16. Consider the adoption of Hart Intercivic Verity Voting System V 2.3.1 as the voting system for municipal elections. City Secretary Tara Brooks recommended approval of the adoption of the Hart Intercivic Verify Voting System V 2.3.1 . Tarrant County Elections has purchased the new voting equipment and has received approval from the Tarrant County Commissioners Court to use the new voting system in upcoming elections. Section 123.001 of the Texas Elections Code requires approval of the voting equipment by each governmental entity that will use the new equipment. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 17. Consider the minutes of the September 3, 2019 Regular City Council meeting. City Secretary Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 City Council Meeting September 17, 2019 Page 8 ADJOURNMENT Motion was made to adjourn the meeting at 7:59 p.m. Motion: Slechta Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 1 st day of October, 2019. APPROVED: -464-- William D. Tate Mayor ATTEST: GRAPE � `�y Tara Brooks ILU City Secretary City Council Meeting September 17, 2019 Page 9