HomeMy WebLinkAbout2006-06-06 Regular Meeting AGENDA
CITY OF GRAPEVINE, TEXAS
SPECIAL CITY COUNCIL MEETING WORKSHOP
TUESDAY, JUNE 6, 2006 AT 6:15 P.M.
CITY COUNCIL CONFERENCE ROOM
SECOND FLOOR
200 SOUTH MAIN STREET
CALL TO ORDER
1. Review of sales tax options
2. Capital project review for sales tax election.
ADJOURNMENT
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993
Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and
posted on this the 2nd day of June, 2006 at 5:00 p.m.
,
Lin%a Huff
City Secretary
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Workshop on this the 6th day of
June, 2006 at 6:15 p.m. in the City Council Conference Room, Second Floor, 200 South
Main Street, with the following members present to-wit:
William D. Tate Mayor
Ted R. Ware Mayor Pro Tem
C. Shane Wilbanks Council Member
Clydene Johnson Council Member
Roy Stewart Council Member
constituting a quorum, with Council Member Sharron Spencer and Council Member
Darlene Freed absent, with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
H. T. Hardy Assistant City Manager
John F. Boyle, Jr. City Attorney
Matthew Boyle Assistant City Attorney
Jodi C. Brown Assistant City Secretary
CALL TO ORDER
Mayor Tate called the meeting to order at 6:20 p.m.
ITEM 1. REVIEW SALES TAX OPTIONS
City Manager Bruno Rumbelow briefed the City Council regarding the two scenarios for a
sales tax election in November 2006. Option 1 leaves 1/4 cent of the 1 cent sales tax
unallocated. Option 2 allocates the entire one penny, earmarking 1/4 cent for a Quality of
Life Project Reserve Fund; that would be used to fund capital projects in Grapevine that
improve the quality of life of our residents.
In both options presented, 3/8 of a cent are allocated for an eventual agreement with the
Fort Worth Transportation Authority for commuter rail on the Cottonbelt Route; 1/8 of a
cent is allocated to transit-oriented development capital projects (a quality downtown rail
station and parking garage for example) and Parks and Recreation capital projects
There was no formal action taken by the City Council.
06/06/06
ITEM 2. REVIEW CAPITAL PROJECTS
Parks & Recreation Director Doug Evans presented potential capital projects related to
parks and recreation in Grapevine. He stated the majority of the capital projects are
suggested improvements taken from the citizen survey that was conducted in May 2005
and recommendations from the youth athletic associations.
There was no action taken by the City Council.
ADJOURNMENT
Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to
adjourn the workshop at 7:26 p.m. The motion prevailed by the following vote:
Ayes: Tate, Ware, Wilbanks, Johnson & Stewart
Nays: None
Absent: Spencer & Freed
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 20th day of June, 2006.
APPROVED:
Now
41Xfik''..*
William D. Tate
Mayor
ATTEST:
L' a Huff
City Secretary
2
AGENDA
CITY OF GRAPEVINE, TEXAS
SPECIAL CITY COUNCIL MEETING
TUESDAY, JUNE 6, 2006 AT 7:00 P.M.
CITY COUNCIL CONFERENCE ROOM
SECOND FLOOR
200 SOUTH MAIN STREET
CALL TO ORDER
EXECUTIVE SESSION
1. City Council to conduct a closed session relative to:
A. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate and expand in the City; with which businesses the
City is conducting economic development negotiations pursuant to Section
551.087, Texas Government Code.
City Council to reconvene in open session and take any necessary action relative
to conference with employees under Section 551.087, Texas Government Code.
ADJOURNMENT
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993
Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on
this the 2nd day of June, 2006 at 5:00 p.m.
IVA. ♦ 1 :edit✓,
Li da Huff
City Secretary
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Special Session (Executive
Session) on this the 6th day of June, 2006 at 7:00 p.m. in the City Council Conference
Room, Second Floor, 200 South Main Street, with the following members present to-wit:
William D. Tate Mayor
Ted R. Ware Mayor Pro Tem
C. Shane Wilbanks Council Member
Clydene Johnson Council Member
Roy Stewart Council Member
constituting a quorum, with Council Member Sharron Spencer and Council Member
Darlene Freed absent, with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
H. T. Hardy Assistant City Manager
John F. Boyle, Jr. City Attorney
Matthew Boyle Assistant City Attorney
Jodi C. Brown Assistant City Secretary
CALL TO ORDER
Mayor Tate called the meeting to order at 7:27 p.m.
ITEM 1. EXECUTIVE SESSION
Mayor Tate announced the City Council would conduct a closed session regarding:
(A) Conference with City Manager and Staff to discuss and deliberate commercial and
financial information received from business prospects the City seeks to have locate and
expand in the City; with which businesses the City is conducting economic development
negotiations pursuant to Section 551.087, Texas Government Code.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to the closed session. City Manager Bruno Rumbelow
stated there was no action necessary relative to conference with City Manager pursuant
to Section 551.087, Texas Government Code.
Note: City Council continued with the Regular City Council meeting in open session in the
Council Chambers.
06/06/06
ADJOURNMENT
Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to
adjourn the meeting at 8:30 p.m. The motion prevailed by the following vote:
Ayes: Tate, Ware, Wilbanks, Johnson & Stewart
Nays: None
Absent: Spencer & Freed
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 20th day of June, 2006.
APPROVED:
4M;i4. `
William D. Tate
Mayor
ATTEST:
as
éuff
City Secretary
2
AGENDA
CITY OF GRAPEVINE, TEXAS
REGULAR CITY COUNCIL MEETING
TUESDAY, JUNE 6, 2006 AT 7:30 P.M.
CITY COUNCIL CHAMBERS
SECOND FLOOR
200 SOUTH MAIN STREET
CALL TO ORDER
INVOCATION: Council Member C. Shane Wilbanks
CITIZEN COMMENTS
OATH OF OFFICE
1. Assistant City Secretary Jodi Brown to administer the Oath of Office to re-elected
Mayor William D. Tate, re-elected City Council Member, Place 1, C. Shane
Wilbanks and re-elected City Council Member, Place 2, Sharron Spencer.
PRESENTATION
2. Mayor Tate to present Grapevine Heritage Foundation's Preservation Advocacy
Awards.
NEW BUSINESS
3. City Council to elect a Mayor Pro Tern for 2006-2007 and take any necessary
action.
4. Consider setting a public hearing amending the Grapevine Code of Ordinances,
Section 12 Definitions and Section 49 Special Use Permits relative to flag lots and
take any necessary action.
5. Consider an Engineering Services Contract with Huitt Zollars, Inc. for professional
engineering and planning services related to the proposed use of the Cottonbelt Rail
Corridor from Fort Worth to DFW International Airport as commuter rail and take
any necessary action.
6. Consider a resolution of support and participation for the North Central Texas
Council of Government Sustainable Development Call for projects and take any
necessary action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council for
full discussion. Approval of the consent agenda authorizes the City Manager, or his
designee, to implement each item in accordance with Staff recommendations.
7. Consider canceling the July 4, 2006 meeting due to the holiday and the August 1,
2006 meeting due to National Night Out. Staff recommends approval.
8. Consider renewal of the Alternate Municipal Court Judge contracts with Judge Brad
Bradley as First Alternate and Judge Terry Leach as the second alternate.
Administrative Services Director recommends approval.
9. Consider an ordinance abandoning a utility easement in Lot 1, Block 2, Cannon
Homestead Estates Addition. Public Works Director recommends approval.
10. Consider award of a material testing services contract for the Glade Road
Improvements to ECS Texas LLP. Public Works Director recommends approval.
11. Consider award of Bid 261-2006 Temporary Employment Annual Contract to
Temporaries of Texas. Administrative Services Director recommends approval.
12. Consider award of Bid 262-2006 Aggregate Materials Annual Contract to TXI-
Coppell; U. S. Silica and Big Sandy Sand. Public Works Director recommends
approval.
13. Consider the minutes of the May 16 and May 23, 2006 City Council meetings as
published. City Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et
seq, one or more of the above items may be considered in Executive Session closed to the
public. Any decision held on such matter will be taken or conducted in open session
following the conclusion of the executive session.
ADJOURNMENT
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993
Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on
this the 6th day of June, 2006 at 5:00 p.m.
da Huff
City Secretary
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th
day of June, 2006 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South
Main Street, with the following members present to-wit:
William D. Tate Mayor
Ted R. Ware Mayor Pro Tern
C. Shane Wilbanks Council Member
Clydene Johnson Council Member
Roy Stewart Council Member
constituting a quorum, with Council Member Sharron Spencer and Council Member
Darlene Freed absent, with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
H. T. Hardy Assistant City Manager
John F. Boyle, Jr. City Attorney
Jodi C. Brown Assistant City Secretary
CALL TO ORDER
Mayor Tate called the meeting to order at 7:40 p.m.
INVOCATION
Council Member Wilbanks delivered the Invocation.
ITEM 1A. CITIZENS COMMENTS, MR. JOEL FOLGER
Mr. Joel Folger, 4104 Grace Lane, thanked the City Council for taking care of Grapevine,
and for their encouragement and guidance in bringing mass transit to Grapevine.
ITEM 1B. CITIZENS COMMENTS, MR. DENNIS WALLER
Mr. Dennis Waller of Artistic Creations/Toberts, 423 South Main Street, expressed his
appreciation to City employees-Nancy Evans, Jerry Cool, Tracy Gross, Curtis Bergthold
and David Klempin, for providing outstanding service and for assisting him in meeting his
commitment to opening Toberts' restaurant on schedule.
06/06/06
ITEM 1. OATH OF OFFICE
Assistant City Secretary Jodi C. Brown administered the Oath of Office to re-elected Mayor
William D. Tate and re-elected Council Member, Place 1, C. Shane Wilbanks.
ITEM 2. GRAPEVINE HERITAGE FOUNDATION'S PRESERVATION ADVOCACY
AWARDS
Mayor Tate presented the Grapevine Heritage Foundation's Preservation Advocacy
Awards. The Preservation Advocacy Awards commemorate outstanding preservation
accomplishments within the City of Grapevine. Mayor Tate presented the following
awards: "Advocacy Award"—Jess Daniel; "Grapevine Township Project Award"—Jasmine
and Fabien Goury'; "Sharing the Vision Award"—Melissa Lamprich and Colleyville Heritage
High School "Grapevine's Greatest Generation" Project; "Preservation/Conservation
Project"—Betty Hansen and Grapevine Art Glass; "Restoration Project"—Joe Lipscomb and
Foust House; "Rehabilitation Project"—Matt Talley and Historic Guest Building; and "Infill
Construction"—Gary Cantrell for 100 Block of Main Street.
ITEM 3. ELECT MAYOR PRO TEM
Council Member Stewart, seconded by Council Member Johnson, offered a motion to .�.►
reappoint Mr. Ted R. Ware as the Mayor Pro Tern for 2006-2007. The motion prevailed
by the following vote:
Ayes: Tate, Wilbanks, Johnson & Stewart
Nays: None
Abstain: Ware
Absent: Spencer & Freed
ITEM 4. SETTING PUBLIC HEARING, AMEND CODE OF ORDINANNCES,
APPENDIX D RELATIVE TO FLAG LOTS
Acting Development Services Director Scott Williams recommended setting a public
hearing date to consider amending the Grapevine Code of Ordinances, Section 12
Definitions and Section 49 Special Use Permits relative to flag lots. Council Members have
asked that the Council and Planning & Zoning Commission establish a moratorium on flag
lot development to give City Council and Planning & Zoning Commission time to look at the
process for future requests. In review of the State Law regarding moratoriums on
residential development it was determined that it would be better to eliminate flag lot
development for the time being in the zoning ordinance. If Council elects to consider the
amendments, a public hearing will be scheduled for June 20, 2006. A workshop will also
be scheduled in the near future with the Planning and Zoning Commission to explore the
potential impact of future amendments regarding flag lots.
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06/06/06
Motion by Mayor Pro Tern Ware, seconded by Council Member Wilbanks, to approve
setting a public hearing for June 20, 2006, prevailed by the following vote:
Ayes: Tate, Ware, Wilbanks, Johnson & Stewart
Nays: None
Absent: Spencer & Freed
ITEM 5. AWARD ENGINEERING SERVICES CONTRACT, COMMUTER RAIL,
HUITT ZOLLARS, INC.
Public Works Director Matt Singleton recommended approval of an Engineering Services
Contract in an amount not to exceed $181,620.00 with Huitt Zollars, Inc. for professional
engineering and planning services related to the proposed use of the Cottonbelt Rail
Corridor from Fort Worth to DFW International Airport as commuter rail. The proposed
extension of the Cottonbelt from south Fort Worth through Grapevine to DFW International
Airport is a highly ranked corridor in recent NCTCOG studies of regional rail in the
Metroplex. For the City of Grapevine, this project poses some very complex issues that
will ultimately require the voters of Grapevine to consider a 3/8 cent sales tax increase to
fund the City's annual $6.5 million participation in the project. The contract is a time and
materials contract and will be set up in $50,000 increments. The City Manager will initially
authorize work to begin with a not to exceed figure of$50,000. Subsequent authorizations
will be issued by the City Manager as the services are needed.
Motion by Council Member Johnson, seconded by Council Member Wilbanks, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Ware, Wilbanks, Johnson & Stewart
Nays: None
Absent: Spencer & Freed
ITEM 6. RESOLUTION, SUPPORT AND PARTICIPATION, NORTH CENTRAL
TEXAS COUNCIL OF GOVERNRMENT SUSTAINABLE DEVELOLPMENT
CALL FOR PORJECTS
Deputy Director or Public Works Stan Laster recommended approval of a resolution of
support and participation for the North Central Texas Council of Government Sustainable
Development Call for projects and committing to fund the required 20% local match. The
NCTCOG issued a formal Sustainable Development Call for Projects in October, 2005.
The RTC had previously established $40.61 million in total funds for this program with
$28.02 million available for the Eastern District of the Metroplex and $12.59 million
available for the Western District in which Grapevine resides. Sustainable Development
is also referred to as Transit Oriented Development and effectively consists of the type of
development that the City of Grapevine has identified as Mixed Use Development. The
City's proposed project, submitted to the NCTCOG on January 20, 2006 was approved by
3
06/06/06
the RTC in their April 13, 2006 meeting with NCTCOG funding set at $800,000.00. The
balance of the project must be funded by the City and its private partner, Fairfield GV Main
LLP.
The project includes improvements around the Fairfield site on Dallas Road, Main Street
and Nash Street that are the responsibility of Fairfield and improvements along Main Street
that are the responsibility of the City. The funding approval by the RTC is sufficient to meet
our needs as well as the private partner's needs. The funds from the RTC are scheduled
to be released in May 2006, October 2006, October 2007 and October 2008. Our project
has been funded in the October 2007 time frame.
Motion by Council Member Stewart, seconded by Council Member Johnson, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Ware, Wilbanks, Johnson & Stewart
Nays: None
Absent: Spencer & Freed
RESOLUTION NO. 2006-38
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS EXPRESSING SUPPORT FOR
SUSTAINABLE DEVELOPMENT WITHIN THE NORTH
CENTRAL TEXAS AREA, AUTHORIZING PARTICIPATION
IN THE NORTH CENTRAL TEXAS COUNCIL OF
GOVERNMENT'S CALL FOR PROJECTS FOR
SUSTAINABLE DEVELOPMENT, COMMITTING TO FUND
THE 20% LOCAL PARTICIPATION REQUIRED UNDER THE
SUSTAINABLE DEVELOPMENT FUNDING PROGRAM; AND
PROVIDING AN EFFECTIVE DATE
CONSENT AGENDA
The next order of business for the City Council to consider was the consent agenda items,
which were deemed to need little or no discussion and were acted upon as one business
item. Mayor Tate asked if there was any member of the audience or the City Council who
wished to remove an item from the consent agenda for full discussion. There were none.
Item 7. Consider Canceling First Meetings in July and August
Staff recommended canceling the July 4, 2006 meeting due to the holiday and the
August 1, 2006 meeting due to National Night Out.
Motion by Mayor Pro Tem Ware, seconded by Council Member Johnson, to approve as WOW
recommended prevailed by the following vote:
4
06/06/06
Ayes: Tate, Ware, Wilbanks, Johnson & Stewart
Nays: None
Absent: Spencer & Freed
Item 8. Renew Alternate Municipal Court Judge Contracts
Administrative Services Director recommended approval of the renewal of the contracts
reappointing Judge Brad Bradley as First Alternate Municipal Court Judge and Judge Terry
Leach as Second Alternate Municipal Court Judge.
Motion by Mayor Pro Tem Ware, seconded by Council Member Johnson, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Wilbanks, Johnson & Stewart
Nays: None
Absent: Spencer & Freed
Item 9. Ordinance, Abandon Utility Easement, Homestead Estates Addition
Public Works Director recommended approval of an ordinance abandoning a five foot wide
strip of a ten foot wide utility easement in Lot 1, Block 2, Cannon Homestead Estates
Addition.
Motion by Mayor Pro Tern Ware, seconded by Council Member Johnson, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Wilbanks, Johnson & Stewart
Nays: None
Absent: Spencer & Freed
ORDINANCE NO. 2006-37
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, ABANDONING AND VACATING A
PORTION OF A UTILITY EASEMENT IN THE CITY OF
GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED;
PROVIDING A SEVERABILITY CLAUSE; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
Item 10. Award Material Testing Services Contract, Glade Road
Public Works Director recommended approval of the award of a material testing services
contract for the Glade Road Improvements to ECS Texas LLP in an amount not to exceed
$52,016.80.
5
06/06/06
Motion by Mayor Pro Tern Ware, seconded by Council Member Johnson, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Wilbanks, Johnson & Stewart
Nays: None
Absent: Spencer & Freed
Item 11. Award Bid 261-2006 Temporary Employment Annual Contract
Administrative Services Director recommended approval of the award of Bid 261-2006
Temporary Employment Annual Contract to Temporaries of Texas.
Motion by Mayor Pro Tern Ware, seconded by Council Member Johnson, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Wilbanks, Johnson & Stewart
Nays: None
Absent: Spencer & Freed
Item 12. Award Bid 262-2006 Aggregate Materials Annual Contract
Public Works Director recommended approval of the award of Bid 262-2006 Aggregate
Materials Annual Contract to TXI-Coppell; U. S. Silica and Big Sandy Sand. mop
Motion by Mayor Pro Tern Ware, seconded by Council Member Johnson, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Wilbanks, Johnson & Stewart
Nays: None
Absent: Spencer & Freed
Item 13. Consideration of Minutes
City Secretary recommended approval of the minutes of the May 16 and May 23, 2006 City
Council meetings as published.
Motion by Mayor Pro Tem Ware, seconded by Council Member Johnson, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Wilbanks, Johnson & Stewart
Nays: None
Absent: Spencer & Freed
6
06/06/06
ADJOURNMENT
Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to
adjourn the meeting at 8:30 p.m. The motion prevailed by the following vote:
Motion by Mayor Pro Tem Ware, seconded by Council Member Johnson, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Wilbanks, Johnson & Stewart
Nays: None
Absent: Spencer & Freed
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 20th day of June, 2006.
APPROVED:
4Clit``'"
William D. Tate
Mayor
ATTEST:
Lin a u
City Secretary
7