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Home My WebLink About2007-07-03 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS GRAPEVINE 4B ECONOMIC DEVELOPMENT CORPORATION MEETING TUESDAY, JULY 3, 2007 AT 6:00 P.M. PLANNING & ZONING CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Administer Oath of Office to Board Members. 2. Election of officers and take any necessary action. 3. Consider a resolution approving the bylaws of the Grapevine 4B Economic Development Corporation and take any necessary action. 4. Consider a resolution approving an Interlocal Cooperation Agreement between the Grapevine 4B Economic Development Cooperation and the City of Grapevine and take any necessary action. 5. Consider a resolution approving the Interlocal Agreement with The T and take any necessary action. 6. Consideration of May 1, 2007 minutes and take any necessary action ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special, arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Grapevine 4B Economic Development Corporation Agenda was prepared and posted on this the 29th day of June, 2007 at 5:00 p.m. _ � � = ; _ . - � �%, Linda Huff - - _�f�` J = " _ " �,_ = City Secretary =- - � �;' ` = .f � � - � -. . a ,{,__ __;�`�fi STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE GRAPEVINE 4B ECONOMIC DEVELOPMENT CORPORATION The Grapevine 4B Economic Development Corporation of the City of Grapevine, Texas met in Special Session on this the 3rd day of July, 2007 at 6:00 p.m. in the City Planning & Zoning Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate President C. Shane Wilbanks Vice President Sharron Spencer Board Member Darlene Freed Board Member Chris Reyher Board Member Martin Honeycutt Board Member Matt Carnes Board Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager/Executive Director Jennifer Hibbs Assistant City Manager � John F. Boyle, Jr. City Attorney Linda Huff City Secretary Bill Gaither Administrative Services Director CALL TO ORDER President Tate called the meeting to order at 6:00 p.m. ITEM 1. OATH OF OFFICE City Secretary Linda Huff administered the Oath of Office to the Grapevine 4B Economic Development Corporation Board: William D. Tate, Sharron Spencer, C. Shane Wilbanks, Darlene Freed, Chris Reyher, Martin Honeycutt and Matt Carnes. ITEM 2. ELECTION OF OFFICERS Administrative Services Director Bill Gaither stated the 4B Board should consider appointment of officers as required by State law: President, Vice-President, Secretary and Treasurer. Board Member Spencer, seconded by Board Member Wilbanks, offered a motion to appoint William D. Tate as the President of the 4B Board. The motion prevailed by the following vote: 07/03/07 Ayes: Spencer, Wilbanks, Freed, Reyher, Honeycutt & Carnes Nays: None Abstain: Tate Board Member Carnes, seconded by Board Member Freed, offered a motion to appoint C. Shane Wilbanks as the Vice President of the 4B Board. The motion prevailed by the following vote: Ayes: Tate, Spencer, Wilbanks, Freed, Reyher, Honeycutt & Carnes Nays: None Board Member Freed, seconded by Board Member Wilbanks, offered a motion to appoint City Secretary Linda Huff as the Secretary of the 4B Board. The motion prevailed by the following vote: Ayes: Tate, Spencer, Wilbanks, Freed, Reyher, Honeycutt & Carnes Nays: None Vice President Wilbanks, seconded by Board Member Carnes, offered a motion to appoint Bill Gaither as the Treasurer of the 4B Board. The motion prevailed by the following vote: Ayes: Tate, Spencer, Wilbanks, Freed, Reyher, Honeycutt & Carnes Nays: None ITEM 3. RESOLUTION, APPROVE GRAPEVINE 4B ECONOMIC DEVELOPMENT CORPORATION BYLAWS City Manager Bruno Rumbelow recommended adoption of a resolution approving the bylaws of the Grapevine 4B Economic Development Corporation. The bylaws are the rules that will govern how the Corporation conducts its business and will meet all legal requirements for corporation in the State of Texas. The Corporation must follow all laws and procedures normally required of the City as to public records and information, purchasing and contracts, Open Meetings Act, liability limitations of Board members and other matters and procedures required by law. Discussion ensued relative to Section 5.2 Insurance that an errors and omissions clause be inserted in the bylaws. Board Member Spencer, seconded by Board Member Carnes, offered a motion to adopt the resolution approving the 4B bylaws with the addition of the errors and omissions clause in Section 5.2 Insurance. The motion prevailed by the following vote: Ayes: Tate, Spencer, Wilbanks, Freed, Reyher, Honeycutt & Carnes Nays: None 2 07/03/07 RESOLUTION NO. 4B 2007-01 A RESOLUTION OF THE GRAPEVINE 4B ECONOMIC DEVELOPMENT CORPORATION APPROVING THE BYLAWS ATTACHED HERETO TO GOVERN THE CORPORATION AND PROVIDING AN EFFECTIVE DATE ITEM 4. RESOLUTION. APPROVE INTERLOCAL COOPERATION AGREEMENT BETWEEN GRAPEVINE 4B ECONOMIC DEVELOPMENT CORPORATION AND THE CITY OF GRAPEVINE City Manager Rumbelow recommended adoption of a resolution approving an Interlocal Cooperation Agreement between the Grapevine 4B Economic Development Cooperation and the City of Grapevine. The Agreement provides that the City Manager is the Executive Director of the Corporation and for him to access all City employees and services as needed to conduct business for the Corporation. Should there be the need to hire outside professionals such as attorneys, engineers, architects, etc., the Corporation will enter separate contracts with those individuals or companies and pay them directly for their services. The Agreement also provides that the Corporation pay 7.5% of Corporation 4B tax revenues remaining after the appropriate amount is paid to The T for the commuter rail project. This fee is similar to the administrative fee paid by other funds for day to day costs of doing business. The annual administrative fee for FY08, for example, is estimated at $196,875. Discussion ensued relative to the duties of the Executive Director and when the Board would receive reports relative to the 4B funds. Mr. Rumbelow, as Executive Director of the 4B Board, responded that the Board would receive monthly financial reports. He also stated that the 4B Board would be as involved as the City Council in the selection of the sites for the train station and other expenditures of the 4B fund. He stated the City would provide the following services to the Board: administrative, accounting, procurement and professional. Board Member Honeycutt, seconded by Board Member Reyher, offered a motion to adopt the resolution approving the Interlocal Cooperation Agreement befinreen the Grapevine 4B Economic Development Corporation and the City of Grapevine. The motion prevailed by the following vote: Ayes: Tate, Spencer, Wilbanks, Freed, Reyher, Honeycutt & Carnes Nays: None RESOLUTION NO. 4B 2007-02 A RESOLUTION OF THE GRAPEVINE 4B ECONOMIC DEVELOPMENT CORPORATION � APPROVING AN' INTERLOCAL AGREEMENT WITH THE CITY OF GRAPEVINE AND PROVIDING AN EFFECTIVE DATE 3 07/03/07 ITEM 5. RESOLUTION, APPROVE INTERLOCAL AGREEMENT WITH THE T City Manager Rumbelow recommended adoption of a resolution approving an Interlocal Agreement between the City of Grapevine and Fort Worth Transportation Authority (The T) for funding by the Grapevine 4B Economic Development Corporation. The agreement provides for a partnership to provide commuter rail services and certain other public transportation services to the City of Grapevine. The T will construct the necessary tracks, stations, parking facilities and acquire the train cars and equipment to provide rail services. - The City agrees to pay to The T 75% of the '/z cent local option sales tax approved by the Grapevine voters in an election held on November 7, 2006. The amount paid to The T is estimated at $7,500,000 per year paid on a monthly basis. Since the 4B Corporation is the entity that is authorized to spend the 4B sales tax funds accruing to the City, it is necessary for the 4B Board to approve the agreement and authorize the expenditure of the funds in accordance with the provisions of the agreement. The City Attorney advises that the public notices and public input provided through the election process meet the statutory requirements for the 4B Board to take this action. Brief discussion ensued relative to the quiet zones at the rail crossings. Mr. Rumbelow stated that the Federal Government sets the quiet zones and that "Puffy" would be exempt from the quiet zones as it is an amusement train. Board Member Freed, seconded by Board Member Reyher, offered a motion to adopt the resolution approving the Interlocal Agreement between the City of Grapevine and the Fort Worth Transportation Authority (The T). The motion prevailed by the following vote: Ayes: Tate, Spencer, Wilbanks, Freed, Reyher, Honeycutt & Carnes Nays: None RESOLUTION NO. 4B 2007-03 A RESOLUTION OF THE GRAPEVINE 4B ECONOMIC DEVELOPMENT CORPORATION APPROVING AN INTERLOCAL AGREEMENT WITH THE FORT WORTH TRANSPORTATION AUTHORITY (THE T) AND PROVIDING AN EFFECTIVE DATE ITEM 6. CONSIDERATION OF MINUTES Secretary Huff recommended approval of the May 1, 2007 minutes as published. Vice President Wilbanks, seconded by Board Member Spencer, offered a motion to approve the minutes as published. The motion prevailed by the following vote: Ayes: Tate, Spencer, Wilbanks, Freed, Reyher, Honeycutt & Carnes Nays: None 4 07/03/07 ADJOURNMENT � Vice President Wilbanks, seconded by Board Member Freed, offered a motion to adjourn the meeting at 6:35 p.m. he motion prevailed by the following vote: Ayes: Tate, Spencer, Wilbanks, Freed, Reyher, Honeycutt & Carnes Nays: None PASSED AND APPROVED BY THE GRAPEVINE 4B ECONOMIC DEVELOPMENT CORPORATION OF THE CITY OF GRAPEVINE, TEXAS on this the 4th day of September, 2007. APPROVED: :='< � - ' - ';,' . - - --- , - 'f� William D. Tate - �" � � ��: President - "`� ''� '��` .- =.,�. ,.' - .,- -__ - - _ v - �,, '- - � .,�:A ATTEST: Gw Linda Huff Secretary 5