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HomeMy WebLinkAbout2007-01-16 Joint Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, JANUARY 16, 2007 AT 6:45 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Update on the Nash Farm Program. 2. Discuss possible amendments to Appendix D, Section 12 Definitions and Section 49 Special Use Permits relative to Public Rail Stations and Section 60 Sign Regulations relative to real estate signage. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 4 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 12th day of January, 2007 at 5:00 p.m. il-(/-6- Lind Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 16th day of January, 2007 at 6:45 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 6:48 p.m. ITEM 1. NASH FARM PROJECT UPDATE Heritage Programs & Preservation Director Ross Bannister briefed the City Council relative to the progress on the restoration of the historic Nash Farm House. He stated that Phase 1 of the project would be a complete exterior renovation of the house and would also include interior heating and air conditioning. There was no formal action taken by the City Council. ITEM 2. DISCUSS PROPOSED AMENDMENTS TO APPENDIX D, SECTION 12 DEFINITIONS, SECTION 49 SPECIAL USE PERMITS AND SECTION 60 SIGN REGULATIONS Acting Development Services Director Scott Williams reviewed proposed amendments to Appendix D, Section 12 Definitions and Section 49 Special Use Permits relative to Public Rail Stations. These proposed amendments will allow that future rail stations are placed in optimum locations and meet design standards appropriate for the City of Grapevine. 01/16/07 Mr. Williams reviewed the proposed amendments to Section 60 Sign Regulations relative „,_ to real estate signage. The proposed amendments would require all permits for real estate signs exceeding eight square feet in area to be accompanied by a notarized affidavit stating that the building is less than 100% occupied, excluding common areas. The amendment would also require removal of real estate signs when 100% of a building is occupied, excluding common areas. The permit would be renewable annually. No permit would be required for signs of eight feet or less. There was no formal action taken by the City Council. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:20 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 6th day of February, 2007. APPROVED: William D. Tate Mayor ATTEST: OrGet....a. et, gee Linda Huff City Secretary Mite 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, JANUARY 16, 2007 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 12th day of January, 2007 at 5:00 p.m. c7fuiztiv zisico Linda Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met on this the 16th day of January, 2007 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:21 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.086, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.086, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. 01/16/07 ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:19 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 6th day of February, 2007. APPROVED: 44E1j441."' William D. Tate Mayor ATTEST: MIS Lin a Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCIL PLANNING & ZONING COMMISSION MEETING TUESDAY, JANUARY 16, 2007 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Commissioner Chris Coy JOINT PUBLIC HEARINGS 1. City Council and Planning & Zoning Commission to conduct a public hearing relative to Zoning Application Z06-17 filed by Bobbie Drennan requesting rezoning of 0.280 acres from "R-20" Single Family District Regulations to "R-7.5" Single Family District Regulations. The subject property is located at 1585 South Gravel Circle. 2. City Council and Planning & Zoning Commission to conduct a public hearing relative to Zoning Application Z06-18 filed by David Drennan requesting rezoning of 0.630 acres from "R-20" Single Family District Regulations to "R-7.5" Single Family District Regulations. The subject property is located at 1589 South Gravel Circle. 3. City Council and Planning &Zoning Commission to conduct a public hearing relative to Zoning Application Z06-19 filed by Robert Drennan requesting rezoning of 0.240 acres from "R-20" Single Family District Regulations to "R-7.5" Single Family District Regulations. The subject property is located at 1583 South Gravel Circle. 4. City Council and Planning & Zoning Commission to conduct a public hearing relative to Conditional Use Application CU06-64 filed by Grapevine Suzuki requesting a conditional use permit to amend the site plan approved by Ordinance No. 2006-75 to expand the operation of the car dealership. The subject property is located at 440 State Highway 114 West and is zoned "HC" Highway Commercial District. END OF JOINT PUBLIC HEARINGS Planning & Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Joint City Council and Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 12th day of January, 2007 at 5:00 p.m. 11/tes Linda Huff City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, JANUARY 16, 2007 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CITIZEN COMMENTS PUBLIC HEARING 5. Conduct a public hearing relative to Move-In Building Application MIB06-03 filed by LegacyTexas Bank located at 900 South Main Street, consider a resolution authorizing said application and take any necessary action. NEW BUSINESS 6. Consider awarding the contract to Joe R. Jones Construction Inc. for Phase 1 of the Nash Farm Project Restoration and take any necessary action. 7. Presentation by Fire Chief Steve Bass and consideration of a resolution authorizing the renewal of a contract with Intermedix Technologies, Inc. for ambulance service billing and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 8. Consider a resolution setting the City of Grapevine's population at 48,744 as of December 31, 2006. Assistant City Manager recommends approval. 9. Consider a resolution authorizing award of a contract to Professional Turf Products for a greens aerifier for the Municipal Golf Course. Administrative Services Director recommends approval. 10. Consider a resolution authorizing award of a contract to Entech Signs for an outdoor LED display sign for the Convention Center. Convention &Visitors Bureau Director recommends approval. 11. Consider a resolution awarding contracts to Billy Jack Automotive Group/Caldwell County Chevrolet, Dallas Dodge and Tymco International, Ltd. for purchase of various vehicles. Public Works Director recommends approval. 12. Consider the minutes of the December 19, 2006 and the January 9, 2007 City Council meetings. City Secretary recommends approval as published. Pursuant to the Texas Open Meetings Acts, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. PLANNING & ZONING COMMISSION RECOMMENDATIONS 13. Consider the recommendation of the Planning & Zoning Commission relative to Zoning Application Z06-17 (Bobbie Drennan) and first reading of a subsequent ordinance, if applicable. 14. Consider the recommendation of the Planning & Zoning Commission relative to Zoning Application Z06-18 (David Drennan) and a subsequent ordinance, if applicable. 15. Consider the recommendation of the Planning & Zoning Commission relative to Zoning Application Z06-19 (Robert Drennan) and a subsequent ordinance, if applicable. 16. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU06-64 (Grapevine Suzuki) and a subsequent ordinance, if applicable. 17. Consider the recommendation of the Planning & Zoning Commission relative to the final plat of Lots 1, 2, and 3, Block 4, Stone Myers Business Park and take any necessary action. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 12th day of January, 2007 at 5:00 p.m. Li da Huff ‘194661 City Secretary J-, AGENDA CITY OF GRAPEVINE SPECIAL BRIEFING SESSION PLANNING & ZONING COMMISSION TUESDAY, JANUARY 16, 2007 AT 7:00 P.M. PLANNING & ZONING CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER WORK SESSION 1. Planning & Zoning Commission to conduct a briefing session to discuss items scheduled to be heard in the January 16, 2007 public hearing. ADJOURNMENT If you plan to attend this briefing session and you have a disability that requires special arrangements at the meeting, please contact the office of Development Services at (817) 410-3154 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et. seq. Acts of the 1993 Texas Legislature, the Planning and Zoning Commission Briefing Session Agenda was prepared and posted on this the 12th day of January, 2007 at 5:00 p.m. Lin Huff 1*6 City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING & ZONING COMMISSION MEETING TUESDAY, JANUARY 16, 2007 AT 7:30 P.M. PLANNING & ZONING COMMISSION CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET NEW BUSINESS 1. Consider Zoning Application Z06-17 (Bobbie Drennan) and make a recommendation to the City Council. 2. Consider Zoning Application Z06-18 (David Drennan) and make a recommendation to the City Council. 3. Consider Zoning Application Z06-19 (Robert Drennan) and make a recommendation to the City Council. 4. Consider Conditional Use Application CU06-64 (Grapevine Suzuki) and make a recommendation to the City Council. 5. Consider the final plat of Lots 1, 2, and 3, Block 4, Stone Myers Business Park and make a recommendation to the City Council. CONSIDERATION OF MINUTES 6. Consider the minutes of the December 19, 2006 Planning & Zoning Commission meetings and take any necessary action. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 12th day of January, 2007 at 5:00 p.m. Lin a Huff 1/6e City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 16th day of January, 2007 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Herbert Fry Vice Chairman Chris Coy Member Danette Murray Member Betty "BJ" Wilson Member Rob Undersander Member Becky St. John Member constituting a quorum, Alternates Mark Lowery and Andrea Roy absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:39 p.m. INVOCATION Commissioner Coy delivered the Invocation ITEM 1. PUBLIC HEARING, ZONING APPLICATION Z06-17 BOBBIE DRENNAN 01/16/07 Mayor Tate declared the public hearing open. ,A„ Planner Albert Triplett advised Zoning Application Z06-17 had been filed by Bobbie Drennan requesting rezoning of 0.280 acres from "R-20" Single Family District Regulations to "R-7.5" Single Family District Regulations. The subject property is located at 1585 South Gravel Circle. The subject site will go before the Board of Zoning Adjustments due to a variance request to the front yard setback. Therefore, if approved, it will be the first reading of an ordinance. Mr. David Drennan requested favorable consideration of the application. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak. City Secretary Huff reported the Council and Commission had been copied the one letter of support. Commissioner Coy, seconded by Commissioner Undersander, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Coy, Fry, Murray, Wilson, Undersander & St. John Nays: None MO Mayor Pro Tern Ware, seconded by Council Member Wilbanks, offered a motion to close the public hearing. The motion prevailed by the following vote: ' ' Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 2. PUBLIC HEARING, ZONING APPLICATION Z06-18 BOBBIE DRENNAN Mayor Tate declared the public hearing open. Planner Triplett advised that Zoning Application Z06-18 had been filed by David Drennan requesting rezoning of 0.630 acres from "R-20" Single Family District Regulations to "R- 7.5" Single Family District Regulations. The subject property is located at 1589 South Gravel Circle and the existing residence will be demolished. Mr. David Drennan requested favorable consideration of the application noting the existing residence would be demolished and a new home built. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak. City Secretary Huff reported the Council and Commission had been copied the one letter of support for the application. 2 01/16/07 Commissioner Coy, seconded by Commissioner Undersander, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Coy, Fry, Murray, Wilson, Undersander & St. John Nays: None Mayor Pro Tem Ware, seconded by Council Member Wilbanks, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 3. PUBLIC HEARING, ZONING APPLICATION Z06-19 BOBBIE DRENNAN Mayor Tate declared the public hearing open. Planner Triplett advised that Zoning Application Z06-19 had been filed by Robert Drennan requesting rezoning of 0.240 acres from "R-20" Single Family District Regulations to "R- 7.5" Single Family District Regulations. The subject property is located at 1583 South Gravel Circle. Mr. David Drennan requested favorable consideration of the application. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Coy, seconded by Commissioner Undersander, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Coy, Fry, Murray, Wilson, Undersander & St. John Nays: None Mayor Pro Tem Ware, seconded by Council Member Wilbanks, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 4. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU06-64 GRAPEVINE SUZUKI Mayor Tate declared the public hearing open. 3 01/16/07 Planner Triplett advised that Conditional Use Application CU06-64 had been filed by „o,,, Grapevine Suzuki requesting a conditional use permit to amend the site plan approved by Ordinance No. 2006-75 to expand the operation of the car dealership, specifically to create , a vehicle trade-in holding area and defer construction of a previously approved pre-owned vehicle sales office building. The subject property is located at 440 State Highway 114 West and is zoned "HC" Highway Commercial District. Mr. Patrick Lawler requested favorable consideration of the application. Questions from the City Council and the Planning & Zoning Commission concerned the type of fencing for the holding area and the length of time cars would be stored in the area. Mr. Lawler responded it would be a chain link fence with vinyl covering and the cars would be rotated out on a regular basis. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Coy, seconded by Commissioner St. John, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Coy, Fry, Murray, Wilson, Undersander & St. John Nays: None MIN Council Member Stewart, seconded by Council Member Freed, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Abstain: Johnson RECESS AND RECONVENE Mayor Tate announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. ITEM 4. CITIZEN COMMENTS, MR. BRUCE RIDER Mr. Bruce Rider, 325 West Worth Street, addressed the City Council regarding the traffic light at Main Street and Worth Street and his concern about pedestrians crossing the street. He noted that it is safer to "jaywalk" in the middle of the block than to try and cross at the designated intersection. He commented that maybe flashing pedestrian lights could ..w be installed at the intersection. Sal 4 01/16/07 ITEM 5. PUBLIC HEARING, MOVE-IN BUILDING APPLICATION MIB06-03 LEGACY TEXAS BANK Mayor Tate declared the public hearing open. Acting Development Services Director Scott Williams stated that Move-In Building Application MIB06-03 had been filed by LegacyTexas Bank for property located at 900 South Main Street. The temporary banking facility will be located on the west side of the property, behind the existing building. The temporary building will meet all City Codes and will be removed after the existing shell building is complete and that is expected to be approximately six months. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Council Member Stewart, seconded by Council Member Johnson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Acting Development Services Director Williams recommended approval of a resolution authorizing the move-in building application for LegacyTexas Bank. Motion by Council Member Stewart, seconded by Council Member Freed, to approve the resolution as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2007-01 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS PROVIDING FOR THE ISSUANCE OF A PERMIT AUTHORIZING THE RELOCATION OF A BUILDING; PROVIDING FOR A NON-TRANSFERABLE PERMIT; PROVIDING A SITE PLAN AND PROVIDING AN EFFECTIVE DATE ITEM 6. AWARD CONTRACT, JOE R. JONES CONSTRUCTION INC., PHASE 1 NASH FARM RESTORATION PROJECT Heritage Programs & Preservation Director Ross Bannister recommended award of a contract to Joe R. Jones Construction Inc. in the amount of$431,234.00 for Phase 1 of the Nash Farm Restoration Project. Funds for the project were raised through the Nash Farm Capital Campaign and represent donor dollars from citizens throughout the Grapevine Community. He noted that the Capital Campaign Fund has more than $300,000.00 and 5 01/16/07 that the Convention & Visitors Bureau Board has pledged to cover the remainder of the pow cost until the balance of the pledges are received. Phase 1 is within the projected budget and will provide a complete exterior renovation of the farmhouse and the interior HVAC system. He stated that the project will commence within 30-45 days with completion in approximately 120-145 days. Architect Marcell Quimby responded to Council questions regarding preparation of the project for bid. Motion by Council Member Johnson, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 7. RESOLUTION, AUTHORIZING RENEWAL OF INTERMEDIX TECHNOLOGIES, INC. CONTRACT Deputy Fire Chief Chuck Jones reported on the success of contracting with the ambulance billing service provided by Intermedix Technologies, Inc. He stated the projection was to collect approximately $490,000.00 and the actual revenue collected from February to December 2006 was $993,257.32. He requested approval of a resolution authorizing a one year renewal of the contract with Intermedix Technologies, Inc. with additional one year renewals if neither party provides a 30-day written notice of termination. Motion by Council Member Spencer, seconded by Council Member Johnson, to approve the resolution as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2007-02 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE RENEWAL OF THE AMBULANCE SERVICE BILLING CONTRACT WITH INTERMEDIX TECHNOLOGIES, INC., FOR BILLING AND COLLECTION OF AMBULANCE SERVICES PROVIDED BY THE GRAPEVINE FIRE DEPARTMENT, FOR A ONE-YEAR TERM, BEGINNING FEBRUARY 1, 2007 AND SHALL CONTINUE FOR ADDITIONAL ONE-YEAR TERMS IF NEITHER PARTY PROVIDES 30 DAY WRITTEN NOTICE OF TERMINATION, FOR A FEE EQUIVALENT TO TWELVE (12%) PERCENT OF THE TOTAL AMOUNT COLLECTED ON EACH ACCOUNT, AND AN ADDITIONAL ONE AND EIGHT- TENTHS ..� (1.8%) PERCENT, IF PAYMENT IS MADE BY A CREDIT CARD, TO AUTHORIZE INTERMEDIX 01/16/07 TECHNOLOGIES, INC. TO PERIODICALLY MODIFY AND UPDATE PRICING FOR AMBULANCE SERVICES PROVIDED TO CONFORM WITH THE REASONABLE AND CUSTOMARY COSTS ASSOCIATED WITH THE PROVISION OF SUCH SERVICES, AS APPROVED BY THE CITY MANAGER; AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT WITH INTERMEDIX TECHNOLOGIES, INC. AND ANY DOCUMENTS RELATED THERETO, ON BEHALF OF THE CITY OF GRAPEVINE, TEXAS AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 8. Resolution, Setting 2006 Population Assistant City Manager H. T. Hardy recommended approval of a resolution setting the City of Grapevine's population at 48,744 as of December 31, 2006. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2007-03 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING OFFICIAL THE FINDING AND DETERMINATION AS TO THE POPULATION AND NUMBER OF INHABITANTS OF AND WITHIN THE CITY OF GRAPEVINE, TEXAS, AS OF DECEMBER 31, 2006 AND PROVIDING AN EFFECTIVE DATE Item 9. Resolution, Award Contract, Professional Turf Products, Greens Aerifier Administrative Services Director recommended approval of a resolution awarding a contract to Professional Turf Products in the amount of$19,650.37 for a greens aerifier for the Municipal Golf Course. .,. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: 7 01/16/07 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed One Nays: None RESOLUTION NO. 2007-04 , A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNATE TO PURCHASE A GREENS AERIFIER THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 10. Resolution, Award Contract Entech Signs, Outdoor LED Display Sign Convention & Visitors Bureau Director recommended approval of a resolutuion authorizing award of a contract to Entech Signs in the amount of $40,930.00 for an outdoor LED display sign for the Convention Center. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2007-05 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF vow GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNATE TO PURCHASE A OUTDOOR LED DISPLAY SIGN THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 11. Resolution, Award Contracts, Purchase of Vehicles Public Works Director recommended approval of a resolution awarding contracts to Billy Jack Automotive Group/Caldwell County Chevrolet, Dallas Dodge and Tymco International, Ltd. for purchase of various vehicles in the total amount of $240,261.36. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2007-06 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER .ww 8 01/16/07 OR THE CITY MANAGER'S DESIGNATE TO PURCHASE FLEET VEHICLES THROUGH ESTABLISHED INTERLOCAL „ AGREEMENTS AND PROVIDING AN EFFECTIVE DATE Item 12. Consideration of Minutes City Secretary recommended approval of the minutes of the December 19, 2006 and the January 9, 2007 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 13. PLANNING & ZONING COMMISSION RECOMMENDATION ZONING APPLICATION Z06-17 BOBBIE DRENNAN Vice Chairman Herb Fry reported the Planning & Zoning Commission voted 7-0 for approval of Zoning Application Z06-17 filed by Bobbie Drennan granting rezoning of 0.280 acres from "R-20" Single Family District Regulations to "R-7.5" Single Family District Regulations. The subject property is located at 1585 South Gravel Circle. The subject site will go before the Board of Zoning Adjustments due to a variance request to the front yard setback. Council Member Freed, seconded by Mayor Pro Tem Ware, offered a motion to accept the Commission's recommendation and approve the first reading of the ordinance granting the rezoning. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS, GRANTING ZONING CHANGE Z06-17 ON A TRACT OF LAND OUT OF THE LINCOLN LEONARD SURVEY, ABSTRACT NO. 981, DESCRIBED AS BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "R-20" SINGLE FAMILY DISTRICT REGULATIONS TO "R-7.5" SINGLE FAMILY DISTRICT 9 01/16/07 REGULATIONS; CORRECTING THE OFFICIAL ZONING „,o, MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES AND PROVIDING AN EFFECTIVE DATE ITEM 14. PLANNING & ZONING COMMISSION RECOMMENDATION ZONING APPLICATION Z06-18 DAVID DRENNAN Vice Chairman Fry reported the Planning & Zoning Commission voted 7-0 for approval of Zoning Application Z06-18 filed by David Drennan granting rezoning of 0.630 acres from "R-20" Single Family District Regulations to "R-7.5" Single Family District Regulations. The subject property is located at 1589 South Gravel Circle Council Member Johnson, seconded by Council Member Stewart, offered a motion to accept the Commission's recommendation and approve the ordinance granting the rezoning. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2007-01 AN ORDINANCE AMENDING ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS, GRANTING ZONING CHANGE Z06-18 ON A TRACT OF LAND OUT OF THE LINCOLN LEONARD SURVEY, ABSTRACT NO. 981, DESCRIBED AS BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "R-20" SINGLE FAMILY DISTRICT REGULATIONS TO "R-7.5" SINGLE FAMILY DISTRICT REGULATIONS; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ins ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC .®nr 10 01/16/07 INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 15. PLANNING & ZONING COMMISSION RECOMMENDATION ZONING APPLICATION Z06-19 ROBERT DRENNAN Vice Chairman Fry reported the Planning & Zoning Commission voted 7-0 for approval of Zoning Application filed by Robert Drennan granting rezoning of 0.240 acres from "R-20" Single Family District Regulations to "R-7.5" Single Family District Regulations. The subject property is located at 1583 South Gravel Circle. Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to accept the Commission's recommendation and approve the ordinance granting the rezoning. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2007-02 AN ORDINANCE AMENDING ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS, GRANTING ZONING CHANGE Z06-19 ON A TRACT OF LAND OUT OF THE LINCOLN LEONARD SURVEY, ABSTRACT NO. 981, DESCRIBED AS BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "R-20" SINGLE FAMILY DISTRICT REGULATIONS TO "R-7.5" SINGLE FAMILY DISTRICT REGULATIONS; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR 11 01/16/07 EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 16. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU06-64 GRAPEVINE SUZUKI Vice Chairman Fry reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Application filed by Grapevine Suzuki granting a conditional use permit to amend the site plan approved by Ordinance No. 2006-75 to expand the operation of the car dealership, specifically to create a vehicle trade-in holding area and defer construction of a previously approved pre-owned vehicle sales office building. The subject property is located at 440 State Highway 114 West and is zoned "HC" Highway Commercial District. Council Member Freed, seconded by Mayor Pro Tem Ware, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Stewart & Freed Nays: Wilbanks Abstain: Johnson ORDINANCE NO. 2007-03 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU06-64 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 2006-75 TO EXPAND THE AUTOMOBILE DEALERSHIP IN A DISTRICT ZONED "HC" HIGHWAY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE mak 12 01/16/07 DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 17. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOTS 1, 2 AND 3, BLOCK 4, STONE MYERS BUSINESS PARK Vice Chairman Fry reported the Planning & Zoning Commission voted 7-0 for approval of the Statement of Findings and the final plat of Lots 1, 2, and 3, Block 4, Stone Myers Business Park. The 5.8 acre property is located at the northeast corner of Stone Myers Parkway and Westport Parkway. The property is being platted to occupy and renovate existing houses to commercial uses. The property is zoned "CC" Community Commercial District Regulations. Council Member Freed, seconded by Mayor Pro Tem Ware, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lots 1, 2 and 3, Block 4, Stone Myers Business Park. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:19 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 6th day of February, 2007. APPROVED: Arlit`" William D. Tate Mayor 13 01/16/07 ATTEST: PPM tokimi /`.LAL A'ir . Lind. Huff City Secretary Iwo MOW 14