HomeMy WebLinkAboutItem 06 - HVAC UnitsMEMOTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: OCTOBER 1, 2019
SUBJECT: APPROVAL FOR THE PURCHASE AND INSTALLATION OF HVAC
SERVICES FOR THE PALACE ARTS CENTER
RECOMMENDATION: City Council to consider approval for the purchase and installation of
HVAC units for the Palace Arts Center - Lancaster Theatre from Texas
Airsystems for the Grapevine Convention & Visitors Bureau, and an
ordinance appropriating funds.
FUNDING SOURCE: Upon approval, funds will be available in account 816 for a total amount
not to exceed $48,428.
BACKGROUND: Two roof top units were installed in 2000 during the restoration of the
Palace Arts Center. For several years, the systems have been repaired
and are no longer serviceable. These units cover the lobby, office and
restroom areas.
The proposal from Texas AirSystems under the TIPS Comprehensive
HVAC Solutions and Service provides for complete replacement of both
roof top units including installation of a new 17.5 ton and 6 ton unit with
crane service, piping and electrical, demolition and disposal of old units.
This purchase will be made in accordance with an existing interlocal
agreement with the Region VIII Education Service Center in Texas (TIPS)
as allowed by Texas Local Government Code, Chapter 271 and Texas
Government Code, Chapter 791.
Bids were taken by the cooperative and a contract was awarded to Texas
AirSystems. The Grapevine Convention & Visitors Bureau and Purchasing
staff reviewed the contract for departmental specification compliance and
pricing and determined that the contract would provide the best product
and pricing for meeting the needs of the City.
Staff recommends approval
QUOTATION
Date: September 18, 2019
To: Grapevine Convention & Visitor's Bureau
Attn: Paula Newman
Project: City of Grapevine — Lancaster Theater RTU-6 & 7
PRICING SUMMARY
Replace RTU-6 & 7
TOTAL NET PRICE
TEXAS WIW�Y�
AIRSYSTEMS
We are pleased to quote the following through TIPS Comprehensive HVAC Solutions and Service per
contract #18010101. Effective March 22, 2018 — March 22, 2020
Scope of Work— Replace RTU-6
• Furnish and install new JCI 17.5 ton unit
• Unit to sit on new adapter curb
• Pricing includes crane and labor
• Pricing includes all permits, piping and electrical work
• Pricing includes startup of unit
Scope of Work— Replace RTU-7
• Furnish and install new JCI 6 ton unit
• Unit to sit on existing curb
• Pricing includes crane and labor
• Pricing includes all permits, piping and electrical work
• Pricing includes startup of unit
Exclusions /Assumptions
• Any work not specifically stated above is not included.
• Pricing does not include any safety or site specific training or security measures that may be required by the customer
or others.
• Proposal is based upon city approval including street closures as required
• Sales Tax and bonding is excluded
• Roofing is excluded
• Painting of any kind, including touch up
• Asbestos containing materials testing, or abatement.
-This quotation is subject to change without notice and void after 15 days.
-Add to the prices quoted any sales tax payable on the transaction under any effective Federal or State statute.
-F.O.B. Factory, FFA, per mutually agreed schedule. No material to be returned without written authorization.
-Payment terms: Net 30 Days, Upon Receipt of Satisfactory Credit Information.
-Texas AirSystems equipment will be supplied based upon approved submittal data.
-Retainage is not allowed. Texas AirSystems is a material supplier, and will be supplying the entire purchase order value upon delivery of equipment
-Payment to Texas AirSystems cannot be conditioned on receipt of payment from the owner by a contractor, construction manager, or customer.
-Texas AirSystems standard warranty, parts only, is for 12 months from start-up date, not to exceed 18 months from ship date.
- Texas AirSystems is responsible and accountable only for the acts and omissions of Texas AirSystems.
-Insurance certificates and bonds can/will be provided upon request.
TexasAixSystems COO 2951 Northern Crass Bled„ Suite 201, Fort Worth, TX 76137 •Main: 817.838.7400 ■ Fax: 817.838.7401
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TEXAS AIRSYSTEMS
TexasAixSystems.COM 2951 Northern Crass Bled„ Suite 201, Fort Worth, TX 76137 •Main: 817.838.7400 ■ Fax: 817.838.7401
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ORDINANCE NO. 2019-059
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, APPROPRIATING $48,428 IN THE
HERITAGE FOUNDATION FUND; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City Council of the City of Grapevine desires to purchase HVAC
services from Texas AirSystems; and
WHEREAS, upon approval, funding for this project is available in the Heritage
Foundation Fund; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
ordinance have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this ordinance is in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated herein above are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council hereby authorizes an amount of $48,428 to be
appropriated in the Heritage Foundation Fund for the purchase of HVAC services.
Section 3. That the terms and provisions of this ordinance shall be deemed to
be severable, and that if the validity of any section, subsection, word, sentence or phrase
shall be held to be invalid, it shall not affect the remaining part of this ordinance.
Section 4. The fact that the present ordinances and regulations of the City of
Grapevine, Texas are inadequate to properly safeguard the health, safety, morals, peace
and general welfare of the public creates an emergency which requires that this ordinance
become effective from and after the date of its passage, and it is accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 1st day of October, 2019.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Ordinance No. 2019-059