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HomeMy WebLinkAbout2019-10-01 Regular MeetingCITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, OCTOBER 1, 2019 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 5:15 p.m. Call to Order of City Council Meeting - City Council Chambers 5:15 p.m. Executive Session - City Council Conference Room 5:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 5:15 p.m. - City Council Chambers EXECUTIVE SESSION: City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 5:30 p.m. - City Council Chambers 1. Invocation: Council Member Sharron Rogers 2. Posting of the Colors and Pledges of Allegiance: Boy Scout Troop 928 CITIZEN COMMENTS 3. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. City Council September 17, 2019 Page 2 PRESENTATIONS 4. Mayor Tate to present a proclamation declaring October 3 “Bill Burton Day”. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 5. Consider Ordinance No. 2019-058 approving the Atmos Rate Review Mechanism Tariff Settlement. City Manager recommends approval. 6. Consider the purchase and installation of HVAC units for the Palace Arts Center - Lancaster Theatre from Texas Air Systems and Ordinance No. 2019-059 appropriating funds. Convention and Visitors Bureau Director recommends approval. 7. Consider the renewal for an annual sole source contract for defibrillator technical support services with Stryker Sales Corporation, Inc. Fire Chief recommends approval. 8. Consider the renewal of an annual contract for cyber liability insurance coverage with XL Insurance Company. Chief Financial Officer recommends approval. 9. Consider the renewal of an annual contract for property and casualty insurance coverage with Travelers Insurance. Chief Financial Officer recommends approval. 10. Consider the renewal of the annual contracts for the purchase of trees and large shrubs with Fannin Tree Farm, Southwest Wholesale Nursery, and Unique Landscaping Design & Construction. Parks and Recreation Director recommends approval. 11. Consider the purchase of basketball court lighting for the basketball court at Cluck Park from Musco Lighting. Parks and Recreation Director recommends approval. 12. Consider the award of a best value annual contract for RFB 490-2019 for police uniform cleaning services to Grapevine Cleaners. Police Chief recommends approval. 13. Consider Ordinance No. 2019-060 abandoning a sewage lift station and utility easement at 2900 Genesis Way on Lot 1, Block 1, Trade Group Addition. Public Works Director recommends approval. City Council September 17, 2019 Page 3 14. Consider Ordinance No. 2019-061 abandoning a sanitary sewer easement at 2900 Genesis Way on Lot 1, Block 1, Trade Group Addition. Public Works Director recommends approval. 15. Consider Ordinance No. 2019-062 abandoning a utility and landscape easement at 2900 Genesis Way on Lot 1, Block 1, Trade Group Addition. Public Works Director recommends approval. 16. Consider the minutes of the September 17, 2019 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on September 27, 2019 by 5:00 p.m. ________________________ Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 1st day of October, 2019 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 5:17 p.m. Item 1 . Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City property, Public Works, the 185 acres and Lonesome Dove Exchange) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551 .087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 5:20 p.m. The closed session ended at 5:35 p.m. City Council October 1, 2019 Page 2 Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow stated there was no action necessary. NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. Mayor Tate called the regular meeting to order at 5:39 p.m. REGULAR MEETING Item 1. Invocation Council Member Sharron Rogers delivered the invocation. Item 2. Posting of the Colors and Pledges of Allegiance Boy Scout Troop 928 posted the colors and led the Pledges of Allegiance. Item 3. Citizen Comments No one spoke during citizen comments. PRESENTATIONS Item 4. Mayor Tate to present a proclamation declaring October 3 “Bill Burton Day”. Mayor Tate recognized Bill Burton for more than 40 years of service teaching Agricultural Science and serving as a student advisor in the Grapevine Colleyville Independent School district and presented the proclamation to Mr. Burton’s daughter, Brandi Burton Ables. Consent Agenda Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were no requests to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 5. Consider Ordinance No. 2019-058 approving the Atmos Rate Review Mechanism Tariff Settlement. City Manager Rumbelow recommended approval of the Atmos Rate Review. The Atmos Steering Committee and Atmos Energy Corporation negotiated a settlement of an increase of $35.4 million of revenues for member cities. The impact of the settlement on City Council October 1, 2019 Page 3 average residential rates (dependent on usage) is an increase of $2.05 on a monthly basis, or 3.7%. The increase for average commercial usage will be $6.18 or 2.31%. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2019-058 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING A NEGOTIATED SETTLEMENT BETWEEN THE ATMOS CITIES STEERING COMMITTEE (“ACSC”) AND ATMOS ENERGY CORP., MID-TEX DIVISION REGARDING THE COMPANY’S 2019 RATE REVIEW MECHANISM FILING; DECLARING EXISTING RATES TO BE UNREASONABLE; ADOPTING TARIFFS THAT REFLECT RATE ADJUSTMENTS CONSISTENT WITH THE NEGOTIATED SETTLEMENT; FINDING THE RATES TO BE SET BY THE ATTACHED SETTLEMENT TARIFFS TO BE JUST AND REASONABLE AND IN THE PUBLIC INTEREST; APPROVING AN ATTACHED EXHIBIT ESTABLISHING A BENCHMARK FOR PENSIONS AND RETIREE MEDICAL BENEFITS; APPROVING AN ATTACHED EXHIBIT REGARDING AMORTIZATION OF REGULATORY LIABILITY; REQUIRING THE COMPANY TO REIMBURSE ACSC’S REASONABLE RATEMAKING EXPENSES; DETERMINING THAT THIS ORDINANCE WAS PASSED IN ACCORDANCE W ITH THE REQUIREMENTS OF THE TEXAS OPEN MEETINGS ACT; ADOPTING A SAVINGS CLAUSE; DECLARING AN EFFECTIVE DATE; AND REQUIRING DELIVERY OF THIS ORDINANCE TO THE COMPANY AND THE ACSC’S LEGAL COUNSEL Item 6. Consider the purchase and installation of HVAC units for the Palace Arts Center - Lancaster Theatre from Texas Air Systems and Ordinance No. 2019-059 appropriating funds. Convention and Visitors Bureau Director Paul McCallum recommended approval of the purchase and installation of two roof top HVAC units for a total amount not to exceed $48,428. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal City Council October 1, 2019 Page 4 Nays: None Approved: 7-0 ORDINANCE NO. 2019-059 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROPRIATING $48,428 IN THE HERITAGE FOUNDATION FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 7. Consider the renewal for an annual sole source contract for defibrillator technical support services with Stryker Sales Corporation, Inc. Fire Chief Darrell Brown recommended approval of the renewal of the annual sole source contract for defibrillator technical support services for an amount not to exceed $17,420. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 8. Consider the renewal of an annual contract for cyber liability insurance coverage with XL Insurance Company. Chief Financial Officer Greg Jordan recommended approval of the annual contract for cyber liability insurance coverage in an estimated annual amount of $35,000. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 9. Consider the renewal of an annual contract for property and casualty insurance coverage with Travelers Insurance. Chief Financial Officer Jordan recommended approval of the renewal of the annual contract for property and casualty insurance coverage in an amount not to exceed $920,000. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal City Council October 1, 2019 Page 5 Nays: None Approved: 7-0 Item 10. Consider the renewal of the annual contracts for the purchase of trees and large shrubs with Fannin Tree Farm, Southwest Wholesale Nursery, and Unique Landscaping Design & Construction. Parks and Recreation Director Kevin Mitchell recommended approval of the renewal of the annual contracts for the purchase of trees and large shrubs for an amount not to exceed $355,000. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 11. Consider the purchase of basketball court lighting for the basketball court at Cluck Park from Musco Lighting. Parks and Recreation Director Mitchell recommended approval of the purchase of basketball court lighting for an amount not to exceed $51,841. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 12. Consider the award of a best value annual contract for RFB 490-2019 for police uniform cleaning services to Grapevine Cleaners. Police Chief Mike Hamlin recommended approval of the award of the best value annual contract for police uniform cleaning services for an estimated amount of $26,079. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 13. Consider Ordinance No. 2019-060 abandoning a sewage lift station and utility easement at 2900 Genesis Way on Lot 1, Block 1, Trade Group Addition. City Council October 1, 2019 Page 6 Council Member Rogers abstained from voting on this item and filed an Affidavit of Conflict of Interest with the City Secretary. Public Works Director Bryan Beck recommended approval of the abandonment of a sewage lift station and utility easement located at 2900 Genesis Way on Lot 1, Block 1, Trade Group Addition. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Freed, Coy, O’Dell, Slechta and Leal Abstains: Rogers Nays: None Approved: 6-0-1 ORDINANCE NO. 2019-060 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A 15- FOOT SEWAGE LIFT STATION AND UTILITY EASEMENT LOCATED ON LOT 1, BLOCK 1, TRADE GROUP ADDITION TO THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED Item 14. Consider Ordinance No. 2019-061 abandoning a sanitary sewer easement at 2900 Genesis Way on Lot 1, Block 1, Trade Group Addition. Council Member Rogers abstained from this item and filed an Affidavit of Conflict of Interest with the City Secretary. Public Works Director Beck recommended approval of the abandonment of a sanitary sewer easement located at 2900 Genesis Way on Lot 1, Block 1, Trade Group Addition. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Freed, Coy, O’Dell, Slechta and Leal Abstains: Rogers Nays: None Approved: 6-0-1 ORDINANCE NO. 2019-061 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A 15 FOOT SANITARY SEWER EASEMENT LOCATED ON LOT City Council October 1, 2019 Page 7 1, BLOCK 1, TRADE GROUP ADDITION TO THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED Item 15. Consider Ordinance No. 2019-062 abandoning a utility and landscape easement at 2900 Genesis Way on Lot 1, Block 1, Trade Group Addition. Council Member Rogers abstained from this item and filed an Affidavit of Conflict of Interest with the City Secretary. Public Works Director Beck recommended approval the abandonment of a utility and landscape easement located at 2900 Genesis Way on Lot 1, Block 1, Trade Group Addition. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Freed, Coy, O’Dell, Slechta and Leal Abstains: Rogers Nays: None Approved: 6-0-1 ORDINANCE NO. 2019-062 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A 10- FOOT UTILITY AND LANDSCAPE EASEMENT ON LOT 1, BLOCK 1, TRADE GROUP ADDITION TO THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED Item 16. Consider the minutes of the September 17, 2019 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 5:46 p.m. Motion: O’Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal City Council October 1, 2019 Page 8 Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 15th day of October, 2019. APPROVED: ___________________________ William D. Tate Mayor ATTEST: ___________________________ Tara Brooks City Secretary