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HomeMy WebLinkAbout2005-12-06 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, DECEMBER 6, 2005 AT 6:15 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Presentation by Mr. Dick Ruddell representing The T. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 2nd day of December, 2005 at 5:00 p.m. Linda uff /, City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 6th day of December, 2005 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow Acting City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 6:15 p.m. ITEM 1. WORKSHOP, PRESENTATION BY THE T Acting City Manager Bruno Rumbelow introduced Mr. Michael Morris from the North Central Texas Council of Governments, and Mr. Dick Ruddell from the Fort Worth Transportation Authority (The T). They presented a proposal regarding the expansion of the Trinity Rail Express to downtown Grapevine. Mr. Ruddell presented the project timing, funding issues, construction and operational logistics of the proposed railway. There was no formal action taken by the City Council. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:23 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 12/06/05 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of December, 2005. APPROVED: 4=;4;4" '• William D. Tate Mayor ATTEST: Linda Huff 16 City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, DECEMBER 6, 2005 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Personnel relative to City Manager pursuant to Section 551.074, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to personnel and conference with employees under Sections 551.074 and 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 2nd day of December, 2005 at 5:00 p.m. Lind Huff ,. City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 6th day of December, 2005 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow Acting City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 6:40 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Personnel relative to City Manager pursuant to Section 551.074, Texas Government Code; (B) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. Acting City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager pursuant to Section 551.087, Texas Government Code. 12/06/05 Pursuant to Section 551.074, regarding Personnel relative to the City Manager position, Council Member Wilbanks moved that Bruno Rumbelow be named City Manager for the City effective immediately, and Council Member Wilbanks was joined with entirety of the City Council in such motion. By unanimous vote, Bruno Rumbelow was named City Manager. Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Mr. Rumbelow stated that he and his family were humbled and honored and he thanked the City Council. He expressed his appreciation for the opportunity to serve the community. Note: City Council continued with the Regular City Council meeting in open session in the Council Chambers. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:30 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None sow PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of December, 2005. APPROVED: 4RN41-°` William D. Tate Mayor ATTEST: Linda Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, DECEMBER 6, 2005 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member C. Shane Wilbanks CITIZEN COMMENTS PRESENTATION 1. Historic Preservation Manager Sallie Andrews and Township Restoration Coordinator David Klempin to present Grapevine's Designation as a "National Main Street City" for 2006. 2. Presentation regarding the Grapevine Police Department's proposal to establish a Community Outreach Store Front on Mustang Drive. NEW BUSINESS 3. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic relative to speed limits on residential streets within the Silverlake Estates Addition and take any necessary action. 4. Consider award of a contract to Henkles & McCoy for Installation of Fiber Optic Cable to connect various City facilities and take any necessary action. 5. Consider amendments to the fee schedules for recreation facilities and league play and take any necessary action. 6. Consider Change Order No. 1 to the Big Bear Creek Trail Project and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 7. Consider an Adopt-A-Park application with the Grapevine High School Transition Class for Parkwood Park. Parks & Recreation Director recommends approval. 8. Consider a resolution renewing an annual contract with Brodart McNaughton Book Service. Library Director recommends approval. 9. Consider approval of the purchase of Exercise Equipment for the Community Activities Center to CommFit, Inc. Parks & Recreation Director recommends approval. 10. Consider approval of a resolution authorizing a sole source provider and renewal of the service and maintenance contract for the software, server and peripheral maintenance for the Grapevine Library Information System. Library Director recommends approval. 11. Consider the minutes of the November 15, 2005 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 2nd day of December, 2005 at 5:00 p.m. AM' .41".41.drediel Lind. Huff City Secretary AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL JOINT CITY COUNCIL PLANNING & ZONING COMMISSION MEETING TUESDAY, DECEMBER 20, 2005 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council and Planning & Zoning Commission to conduct a closed session relative to: A. Discuss legal issues with the City Attorney on matters that the attorney is required by the Code of Professional Responsibility to provide on a confidential basis pursuant to Section 551.071(2), Texas Government Code. City Council and Planning & Zoning Commission to reconvene in open session and take any necessary action relative to conference with City Attorney under Section 551.071(2), Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council and Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 16th day of December, 2006 at 5:00 p.m. Jod ! Brown Asst ant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of December, 2005 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow Acting City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 8:02 p.m. INVOCATION Council Member Wilbanks delivered the Invocation. ITEM 1. PRESENTATION, GRAPEVINE DESIGNATED A NATIONAL MAIN STREET CITY FOR 2006 Historic Preservation Manager Sallie Andrews and Township Restoration Coordinator David Klempin presented the honor bestowed on the City of Grapevine by the Texas Historical Commission and the National Trust for Historic Preservation. The City of Grapevine was recognized as one of the 50 National Main Street Cities in Texas. Ms. Andrews advised that since the early 1980's Grapevine has applied for the honor. Ms. Andrews then reviewed Grapevine's efforts to achieve this distinctive honor. She noted that Grapevine has established and maintained an active and successful Main Street Program. The Texas Main Street Program is a revitalization program for historic downtown and neighborhood commercial districts. It is based on a four-point approach: organization, design, promotion and economic restructuring, all within the context of historic preservation. Mr. Klempin presented slides of Grapevine's accomplishments to revitalize the historical Main Street buildings. 12/06/05 ITEM 2. PRESENTATION, PROPOSED COMMUNITY OUTREACH CENTER Police Chief Eddie Salame presented a proposal to establish a Police Community Outreach Center in the 3000 Block of Mustang Drive in the Regional Place Apartments. The Outreach Center would be manned with existing personnel and located in an area of the community that would substantially benefit from increased contact and visibility with the Police Department. Chief Salame stated the Outreach Center is an important extension of the department's community policing effort and would result in more effective dealing with crime problems in the Mustang Road area. ITEM 3. ORDINANCE, AMEND CHAPTER 23 TRAFFIC Public Works Director Matt Singleton recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic relative to establishing 25-mph speed limits on residential streets within the Silverlake Estates Additions I, II and III. He stated a request signed by more than 50% of the property owners had been submitted to the City for the 25-mph speed limit. Council Member Spencer, seconded by Council Member Wilbanks, offered a motion to adopt the ordinance as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed '""' Nays: None ORDINANCE NO. 2005-95 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 23 TRAFFIC, SECTION 23-26 SPEED LIMITS - SCHEDULE FOR CERTAIN PUBLIC STREETS AND WAYS, RELATIVE TO REASONABLE AND PRUDENT SPEED FOR RESIDENTIAL SUBDIVISION PUBLIC STREETS WITHIN THE CITY; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE 2 12/06/05 ITEM 4. AWARD CONTRACT, INSTALLATION FIBER OPTIC CABLE, HENKLES & MCCOY Public Works Director recommended approval of the award of a contract to Henkles & McCoy for Installation of Fiber Optic Cable in an amount not to exceed $158,834.76 to connect various City facilities with two-way communications. Motion by Council Member Stewart, seconded by Mayor Pro Tern Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 5. AMEND FEE SCHEDULES, RECREATION FACILITIES AND LEAGUE PLAY Recreation Superintendent Chris Smith presented the recommendation of the Council Facilities Committee and Parks & Recreation Staff of the fee schedules for the use of the recreation facilities and league play. The recommendations are based upon market studies and, associated costs for cleaning rentals. The fees would be: Field Rentals Current Fee Proposed Fee Baseball/Softball/Soccer with lights $20.00 hr. $25.00 hr. Baseball/Softball/Soccer without lights $15.00 hr. $20.00 hr. New rates would go into effect January 1, 2006. Facility Rentals Current Fee Proposed Fee Weddings at Botanical Gardens $200.00 (2 hrs.) $400.00 (3 hrs.) Bessie Mitchell Meeting Facility $80.00 (2 hrs.) $100.00 (2 hrs.) Trawick Pavilion/residents $150.00 day $200.00 day Trawick Pavilion/non-residents $200.00 day $300.00 day Dove Park Pavilions/residents $20.00 (2 hrs.) $30.00 for 3 hrs.; $10.00 each additional hr. Dove Park Pavilions/non-residents Not allowed $40.00 for 3 hrs.; $15.00 each additional hr. Parr Park Pavilion/residents $40.00 (2 hrs.) $70.00 for 3 hrs.; $20.00 each additional hr. Parr Park Pavilion/non-residents Not allowed $100.00 for 3 hrs.; $25.00 each additional hr. New facility rental rates would go into effect January 1, 2006. 3 12/06/05 League Fees Current Fee Proposed Fee Adult Softball $300.00 team $320.00 team Adult Basketball $325.00 team $340.00 team New league fees would go into effect January 1, 2006. CAC Membership Current Fee Proposed Fee Resident/Business Individual $30.00 year $35.00 year Resident/Business Family $70.00 year $85.00 year New CAC membership fees would go into effect January 1, 2006. Motion by Mayor Pro Tern Ware, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: Freed ITEM 6. CHANGE ORDER NO. 1 BIG BEAR CREEK TRAIL PROJECT Assistant Director of Parks & Recreation Joe Moore recommended approval of Change Order No. 1 to the Big Bear Creek Trail Project with Reliable Paving Inc. in the amount of $164,530.00 and authorization to sign a Settlement Agreement and Release with Reliable Inc. The most costly unforeseen addition to the project was the requirement by TXDOT that the contractor develop and install an extensive shoring system under the William D. Tate Avenue frontage road bridge prior to the trail being constructed. This single element of construction slowed the project by two months and cost $80,000 to complete. Because of the cost to remanufacture railings, and redesign portions of the trail, which caused an overall delay in the completion of the project, a settlement has been agreed upon that will close out this project with the approval of TXDOT, the City, and Reliable Paving, Inc. Motion by Council Member Freed, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. 4 12/06/05 Item 7. Adopt-A-Park, Grapevine High School Transition Class, Parkwood Park Parks & Recreation Advisory Board and Parks & Recreation Director recommended approval of an Adopt-A-Park application with the Grapevine High School Transition Class for Parkwood Park. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 8. Resolution, Renew Brodart McNaughton Book Annual Contract Library Director recommended approval of a resolution renewing an annual contract with Brodart McNaughton Book Service in the amount of$18,971.23. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2005-61 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING A CONTRACT TO BRODART MCNAUGHTON BOOK SERVICE TO PROVIDE BOOK SERVICES TO THE CITY OF GRAPEVINE LIBRARY; AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE Item 9. Authorize Purchase, Fitness Equipment, Community Activities Center Parks & Recreation Director recommended approval of the purchase of fitness equipment for the Community Activities Center from CommFit, Inc. in the amount of$21,900.00. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 5 12/06/05 Item 10. Resolution, Sole Source Provider, Renewal Agreement, Software Grapevine Library Information System Library Director recommended approval of a resolution declaring a sole source provider, Dynix, Inc., and renewal of the service and maintenance contract for the software, server and peripheral maintenance for the Grapevine Library Information System in an amount not to exceed $18,817.60. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2005-62 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF A MAINTENANCE AGREEMENT; DETERMINING THAT THE MAINTENANCE IS AVAILABLE FROM ONLY ONE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE '""'" Item 11. Consideration of Minutes City Secretary recommended approval of the November 15, 2005 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:30 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of December, 2005. 6 12/06/05 APPROVED: William D. Tate Mayor ATTEST: Fc':E.a-indff -. 7E City Secretary 7