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Home My WebLink About2006-02-07 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS sr,, SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, FEBRUARY 7, 2006 AT 6:15 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Discuss economic study on the Cottonbelt Commuter Rail Line. 2. Discuss the 2006 City Officer election process and timeline. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 3rd day of February, 2006 at 5:00 p.m. /_ Linda Huff 4,0 City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 7th day of February, 2006 at 6:15 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 6:18 p.m. ITEM 1. WORKSHOP, COMMUTER RAIL STUDY Dr. Terry Clower and Dr. Bernard Weinstein presented the results of an economic study for potential commuter rail service in Grapevine. They reported transit oriented development is becoming a reliable approach to redeveloping historic downtown districts for urban and suburban communities. Given its success to date, the City of Grapevine has the ability to effectively design and manage a quality development plan for a transit rail station. Across the country and in the metroplex, transit oriented development including mixed use residential, retail, office, and government offices are successfully attracting new residents and visitor spending to host communities. There was no formal action taken by the City Council. ITEM 2. WORKSHOP, 2006 CITY OFFICER 55.,5 City Secretary Linda Huff presented the option of conducting the 2006 City Officer election joint with Tarrant County or the City leasing equipment to conduct its election separately. Due to the 2002 Help America Vote Act, "HAVA", requirement that voting systems must be 02/07/06 accessible for individuals with disabilities and the expense to lease the State approved voting equipment, it was the consensus of the City Council to conduct a joint election with Tarrant County for the convenience of voters. There was no formal action taken. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:27 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of February 2006. APPROVED: 4Etit William D. Tate ow. Mayor ATTEST: ;4_145Linda Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, FEBRUARY 7, 2006 AT 6:45 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Pending litigation relative to City of Grapevine vs Foust Family Ltd, Cause No. 03-14849-3 pursuant to Section 551.071, Texas Government Code. B. Real property relative to right of way acquisition associated with State Highway 114/State Highway 121 MIS (The Funnel) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to litigation, real property and conference with employees under Sections 551.071, 551.072 and 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 3rd day of February, 2006 at 5:00 p.m. a J in a Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 7th day of February, 2006 at 6:45 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 8:15 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Pending or contemplated litigation relative to City of Grapevine vs Foust Family Ltd. Cause No. 03-14849-3 pursuant to Section 551.071, Texas Government Code: (B) Real property relative to right of way acquisition associated with State Highway 114/State Highway 121 MIS (The Funnel) pursuant to Section 551.072, Texas Government Code; (C) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow 02/07/06 stated there was no action necessary relative to real property and conference with City . Manager pursuant to Sections 551.072 and 551.087, Texas Government Code. Relative to pending litigation relative to City of Grapevine vs Foust Family Ltd. Cause No. 03-14849-3, City Attorney John Boyle requested authorization to amend the pleading and eminent domain to reduce the taking from 0.665 acres to 0.653 acres as shown on the map prepared by City Staff. Council Member Stewart, seconded by Council Member Spencer, offered a motion to amend the pleading as recommended by the City Attorney. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 9:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None pone PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of February, 2006. .4 APPROVED: 14gni°11' William D. Tate Mayor ATTEST: MG Linda Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, FEBRUARY 7, 2006 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member Roy Stewart CITIZEN COMMENTS PRESENTATION 1. Presentation to the City of historic rifle on loan from Ms. Jessie Lou Nelson. NEW BUSINESS 2. Consider a Facilities Utilization Agreement with Grapevine Youth Wrestling and take any necessary action. 3. Consider a resolution naming Bellaire Park, consider a concept plan for the park and take any necessary action. 4. Consider award of the bid for the picnic shelter for Bear Creek Park and take any necessary action. 5. Consider an interlocal agreement with the City of Coppell for joint bidding of the Bethel Road and the Bass Pro Drive Construction Projects and take any necessary action. 6. Consider a TxDOT Advanced Funding Agreement and Developer Contract with Verde Apartment Communities Development LP for the Riverwalk Apartments traffic signal at Farm to Market 2499 and take any necessary action. 7. Consider a resolution calling the 2006 City Officer Election for May 13 and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 8. Consider a resolution declaring Interspec Inc. a sole source provider for irrigation controllers and parts. Parks & Recreation Director recommend approval. 9. Consider a resolution awarding a contract to Austin Turf and Tractor for landscape equipment for the Municipal Golf Course through an interlocal agreement with the Houston-Galveston Area Council. Administrative Services Director recommends approval. 10. Consider a resolution awarding a contract for the purchase of vehicles through interlocal agreements and established annual contracts. Public Works Director recommends approval. 11. Consider authorizing the purchase and installation of a canopy at the Grapevine Train Station. Convention & Visitors Bureau Director recommends approval. 12. Consider the minutes of the January 17, 2006 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 3rd day of February, 2006 at 5:00 p.m. Ii 1 ....,.� Lin.a Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of February, 2006 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:32 p.m. INVOCATION Council Member Stewart delivered the Invocation. ITEM 1. PRESENTATION TO CITY OF HISTORIC RIFLE BY MS. JESSIE LOU NELSON Mayor Tate recounted the story of the Grapevine Home Bank holdup on December 30, 1932. Two young men robbed the bank that was located at the intersection of Worth and Main Streets. All employees were locked in the bank vault and the robbers took approximately $2,500.00. Mr. Kirby Buckner, owner of Buckner& Son Store, gave a new 35mm Remington automatic rifle to his employees, Gordon Tate and Ed Davis, with instructions to "go get the robbers." They went south of town, found one of the robbers and Gordon Tate chased him about a mile through brush. Justice of the Peace Earl Jordan caught up with them and made the official arrest. The rifle used by Gordon Tate was returned to Buckner's store. Mr. Jess Hall, a local farmer, bought the rifle from Buckner's and used it to hunt for the rest of his life. The rifle has been a Hall family treasure and has been loaned to the City by Ms. Jessie Lou Nelson to display along with the historic guns 02/07/06 given to the City by Mr. Ed Langley that were his father's, Marvin Langley, the Night Watchman. Mayor Tate noted that the other robber escaped to Dallas. On January 7, 1933, Tarrant County Deputy Sheriff Malcom Davis received word that the other robber would be at a home in west Dallas. Several Tarrant County deputies were at the home when a car drove up and Clyde Barrow stepped out. When he saw the police, he began shooting and Malcom Davis was killed by Clyde Barrow and it was not too long after that two highway patrolmen were killed west of Grapevine. Mayor Tate asked Chief Eddie Salame to bring the historic rifle forward for presentation to the city. The Mayor asked Ms. Jessie Lou Nelson, representing the Hall family; Ms. Inez Jewitt, niece of Malcom Davis, and Ms. Sandra Tate, representing the Tate family, to come forward for presentation of the rifle to the City. ITEM 2. FACILITIES UTILIZATION AGREEMENT, GRAPEVINE YOUTH WRESTLING Parks & Recreation Director Doug Evans requested approval of a Facilities Utilization Agreement with Grapevine Youth Wrestling to provide communications between the City and the Association relative to practices and tournaments. Grapevine High School will be utilized by the Association and use will be coordinated by City Staff. The Parks & Recreation Advisory Board approved the agreement at their January 19, 2006 meeting. Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 3. RESOLUTION, NAMING BELLAIRE PARK, APPROVE CONCEPT PLAN Parks & Recreation Director Evans requested approval of a resolution naming Bellaire Park and approval of the concept plan prepared by Ironwood Design Group of Texas for the park. The Parks & Recreation Advisory Board approved the concept plan at their January 19, 2006 meeting. Motion by Council Member Wilbanks, seconded by Council Member Stewart, to name the park as recommended and approve the concept plan prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2006-07 A RESOLUTION OF THE CITY COUNCIL. OF THE CITY OF GRAPEVINE, TEXAS, DESCRIBING .1 HE LOCATION OF A 2 02/07/06 CITY PARK PROPERTY AND DETERMINING A NAME FOR SAID PARK AND PROVIDING AN EFFECTIVE DATE ITEM 4. AWARD BID, PICNIC SHELTER FOR BEAR CREEK PARK Parks & Recreation Director Evans requested approval of the award of the bid from The Playwell Group in the amount of $19,133.00 for the picnic shelter for Bear Creek Park. The shelter will be a 28' x 18' hexagon shelter with a green metal roof. Motion by Council Member Freed, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 5. INTERLOCAL AGREEMENT, CITY OF COPPELL, BETHEL ROAD AND BASS PRO DRIVE CONSTRUCTION PROJECTS Deputy Director of Public Works Stan Laster recommended approval of an interlocal agreement with the City of Coppell for joint bidding of the Bethel Road and the Bass Pro Drive Construction Projects to make the project more attractive to prospective bidders. Each city will be responsible for all costs associated with the construction of the project within their city limits. Motion by Mayor Pro Tern Ware, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 6. TXDOT ADVANCED FUNDING AGREEMENT, DEVELOPER CONTRACT, VERDE APARTMENT COMMUNITIES DEVELOPMENT LP, RIVERWALK APARTMENTS TRAFFIC SIGNAL Deputy Director of Public Works Laster recommended approval of a TxDOT Advanced Funding Agreement in the amount of $121,800.00 and a Developer Contract with Verde Apartment Communities Development LP for the funding of new traffic signal improvements at Riverwalk Apartments and Farm to Market 2499. TxDOT has agreed that the traffic volumes generated by the site will warrant a signal at the entrance to the apartment complex. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 3 02/07/06 ITEM 7. RESOLUTION, CALLING 2006 CITY OFFICER ELECTION City Secretary Huff recommended approval of a resolution calling the 2006 City Officer Election for May 13 for Mayor, Places 1 and 2. The polling location will be at the Grapevine Community Activities Center. Motion by Council Member Freed, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2006-08 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS PROVIDING FOR THE 2006 CITY OFFICER ELECTION TO BE HELD ON MAY 13, 2006; DETERMINING THE POLLING PLACE; PROVIDING SPECIFIC INSTRUCTIONS FOR THE CONDUCTING OF SAID ELECTION; REPEALING INCONSISTENT RESOLUTIONS AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA 'R`` The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. Item 8 Resolution, Authorize Irrigation Controllers/Parts, Interspec Inc. was removed from the consent agenda by Staff. ITEM 8. RESOLUTION, DECLARE INTERSPEC, INC. SOLE SOURCE, IRRIGATION CONTROLLERS/PARTS This item was removed from the consent agenda and discussed after Item 12. Parks Superintendent Kevin Mitchell recommended approval of a resolution declaring Interspec, Inc. a sole source provider for irrigation controllers and parts for annual expenditures not to exceed $45,000.00. The centralized radio operated irrigation system covers 170 acres. Motion by Council Member Freed, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 4 02/07/06 RESOLUTION NO. 2006-09 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO ESTABLISHING AN ANNUAL CONTRACT FOR THE PURCHASE OF IRRIGATION SYSTEM CONTROLLERS AND PARTS; DETERMINING THAT THE CONTROLLERS AND PARTS ARE AVAILABLE FROM ONLY ONE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item. 9. Resolution, Award Contract, Landscape Equipment, Municipal Golf Course Administrative Services Director recommended approval of a resolution awarding a contract to Austin Turf and Tractor for landscape equipment for the Municipal Golf Course through an interlocal agreement with the Houston-Galveston Area Council in the amount of$116,892.79. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2006-10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNATE TO PURCHASE LANDSCAPE EQUIPMENT THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 10. Resolution, Award Contract, Vehicles Purchase Public Works Director recommended approval of a resolution awarding a contract for the purchase of vehicles through interlocal agreements and established annual contracts in the amount of$594,274.00. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 5 02/07/06 RESOLUTION NO. 2006-11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNATE TO PURCHASE FLEET VEHICLES THROUGH ESTABLISHED INTERLOCAL AGREEMENTS AND PROVIDING AN EFFECTIVE DATE Item 11. Authorize Purchase/Installation of Canopy at the Grapevine Train Station Convention & Visitors Bureau Director recommended approval of the purchase and installation of a canopy at the Grapevine Train Station by National Carport Industries in the amount of$21,160.00. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 12. Consideration of Minutes City Secretary recommended approval of the minutes of the January 17, 2006 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Pending or contemplated litigation relative to City of Grapevine vs Foust Family Ltd. Cause No. 03-14849-3 pursuant to Section 551.071, Texas Government Code; (B) Real property relative to right of way acquisition associated with State Highway 114/State Highway 121 MIS (The Funnel) pursuant to Section 551.072, Texas Government Code; (C) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and „ , expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. 6 02/07/06 Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to real property and conference with City Manager pursuant to Sections 551.072 and 551.087, Texas Government Code. Relative to pending litigation relative to City of Grapevine vs Foust Family Ltd. Cause No. 03-14849-3, City Attorney John Boyle requested authorization to amend the pleading and eminent domain to reduce the taking from 0.665 acres to 0.653 acres as shown on the map prepared by City Staff. Council Member Stewart, seconded by Council Member Spencer, offered a motion to amend the pleading as recommended by the City Attorney. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 9:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of February, 2006. APPROVED: 408.644; William D. Tate Mayor ATTEST: Linda Huff ivitg City Secretary 7