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Home My WebLink About2006-03-07 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, MARCH 7, 2006 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Attorneys Dan Shelley and Jennifer Shelley Rodriquez to provide update on the State Legislature. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 3rd day of March, 2006 at 5:00 p.m. i daHu City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 7th day of March, 2006 at 6:15 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:00 p.m. ITEM 1. WORKSHOP, LEGISLATIVE UPDATE Attorneys Dan Shelly and Jennifer Shelley Rodriquez updated the City Council regarding the Legislative dates for 2006 and 2007. They noted November 13, 2006 is the first day for pre-filing of legislation for the 80th Legislative Session that convenes on Tuesday, January 9, 2007. They stated that Friday, March 9, 2007 is the last day for filing of bills and that May 28, 2007 is the last day of the 80th Legislative Session. There was no formal action taken by the City Council. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:30 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 03/07/06 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, ® TEXAS on this the 21st day of March, 2006. APPROVED: William D. Tate Mayor ATTEST: • Linea Huff ID City Secretary WNW 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, MARCH 7, 2006 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 7th day of March, 2006 at 5:00 p.m. .i�, L-.a Huff City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, MARCH 7, 2006 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Mayor Pro Tern Ted R. Ware CITIZEN COMMENTS PRESENTATION 1. Police Chief Eddie Salame to present a proposed Citizen Volunteer Program. 2. Traffic Manager Ramana Chinnakotla to review the Traffic Management Program. NEW BUSINESS 3. Consider approval of the 31St Year Community Development Block Grant Program Waterline Replacement Project and take any necessary action. 4. Consider a resolution authorizing a joint tower and ground lease agreement with the Grapevine Colleyville Independent School District and Metro PCS and take any necessary action. 5. Reconsider the motion on Conditional Use Application CU06-03 filed by La-Z-Boy retail stores for a planned commercial center and a 40 foot pole sign on property located at 3450 Grapevine Mills Parkway; consider a motion to send the case back to the Planning & Zoning Commission and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 6. Consider a resolution amending Resolution No 2006-08 calling the 2006 City ;...- Officer Election for May 13, 2006 and authorizing an agreement between the City and Tarrant County for election services and equipment. City Secretary recommends approval. *iftko,VI 7. Consider renewal of Bid 157-2003 Automotive Body Repair Annual Contract on an as needed basis with Classic Chevrolet. Public Works Director recommends approval. 8. Consider a resolution authorizing the award of a contract to Playwell Group for campground equipment through an interlocal agreement. Parks & Recreation Director recommends approval. 9. Consider award of Bid 250-2006 Peristaltic Chemical Feed Hose Pumps for the Water Treatment Plant to Master Pumps and Equipment. Public Works Director recommends approval. 10. Consider a resolution awarding a contract to Metro Fire Apparatus for the purchase of two each FEMA 6 foot deployable raker sets through an existing interlocal agreement and established contract with the Houston Galveston Area Council. Fire Chief recommends approval. 11. Consider a resolution authorizing the Mayor to execute an Interlocal Agreement with the City of Grand Prairie, Texas, to allow Grand Prarie to purchase commodities from contracts established by the City of Grapevine through the interlocal agreement. Parks & Recreation Director recommends approval. 12. Consider award of Bid 248-2006 Heavy Equipment Rental Services Annual Contract to Fox Rental and Nations Rent for their respective low bid items. Public Works recommends approval. 13. Consider award of Bid 253-2006 Signal Conditioning and Pump Control Modifications to Mid-Tex Controls for the SCADA system at the Water Treatment Plant. Public Works Director recommends approval. 14. Consider award of an annual contract for swimming pool chemical services to Ecolab Center, Inc. Parks & Recreation Director recommends approval. 15. Consider a resolution ratifying the purchase of a four-door pickup from Classic Chevrolet and approval of a change order to change vehicle types of previously approved vehicles. Public Works Director recommends approval. 16. Consider the minutes of the February 21, 2006 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 3rd day of March, 2006 at 5:00 p.m. Linda Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of March, 2006 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Note: Mayor Tate announced the City Council did not conduct the Executive Session. CALL TO ORDER Mayor Tate called the meeting to order at 7:35 p.m. INVOCATION Mayor Pro Tern Ware delivered the Invocation. ITEM 1. PRESENTATION, PROPOSED CITIZEN VOLUNTEER PROGRAM Police Chief Eddie Salame reviewed a proposed volunteer program to include reserve police officers. The program would enable the Police Department to increase service to the community by providing additional officers for patrol duties. The program will consist of three levels of volunteers: Citizen Police Academy Alumni, Volunteers in Police Service and Reserve Officers. One sergeant will supervise, coordinate and manage the program. The item will be brought before the Council for consideration at the March 21, 2006 meeting. ITEM 2. PRESENTATION, TRAFFIC MANAGEMENT PROGRAM Traffic Manager Ramana Chinnakotla provided information regarding the Grapevine Traffic 03/07/06 Management Program. He reviewed the signal synchronization that was implemented over the last five years to facilitate traffic movement through Grapevine. He outlined efforts to improve signal timing and future plans to provide an integrated traffic management program. ITEM 3. APPROVE 31ST YEAR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM WATERLINE REPLACEMENT PROJECT Deputy Director of Public Works Stan Laster recommended approval of the Base Bid of $122,035.00 for the Tarrant County contract with Joe Bland Construction for the 31st Year Community Development Block Grant Waterline Replacement Project. He recommended authorization for Staff to forward the approval recommendation to Tarrant County officials and recommended authorization for additional City Funding for the project in the amount of $13,993.00 for a total funding of $40,633.00 from the Water Permanent Capital Maintenance Fund (PCMF). The project consists of the replacement of an existing 8" cast iron water line in Eckley Street, between Wall Street and Worth Street, with a new 8" PVC waterline, within the 2000 census target area. Motion by Council Member Freed, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None wow ITEM 4. RESOLUTION, AUTHORIZE JOINT TOWER AND GROUND LEASE ' "'° AGREEMENT WITH THE GRAPEVINE-COLLEYVILLE INDEPENDENT SCHOOL DISTRICT AND METRO PCS Assistant City Manage Jennifer Hibbs recommended approval of a resolution authorizing a joint tower and ground lease agreement with the Grapevine-Colleyville Independent School District and Metro PCS, a mobile service provider. These antennae will be the fourth provider located on the Mustang Water Tower. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2006-16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS TO ENTER INTO A JOINT TOWER & GROUND LEASE AGREEMENT WITH GRAPEVINE- fiNOW COLLEYVILLE INDEPENDENT SCHOOL DISTRICT AND METRO PCS FOR THE COLLOCATION OF ANTENNAE AND 2 03/07/06 THE INSTALLATION OF COMMUNICATIONS EQUIPMENT AND PROVIDING AN EFFECTIVE DATE ITEM 5. RECONSIDER MOTION ON CONDITIONAL USE APPLICATION CU06-03 LA-Z-BOY Council Member Freed submitted a letter requesting that the City Council reconsider the motion on Conditional Use Application CU06-03 filed by La-Z-Boy retail stores for a planned commercial center and a 40 foot pole sign on property located at 3450 Grapevine Mills Parkway. On February 21, 2006, the Planning & Zoning Commission recommended approval of the case with the condition that the pole sign be replaced with a monument sign. Council voted to approve the case as recommended by the Commission. After the meeting, it was noted that in the past the Planning & Zoning Commission and the Council have approved numerous pole signs in this general vicinity. The City Attorney advised that two motions and votes were necessary for the February 21st outcome to be amended. An initial motion and vote must be held to reconsider the case. If the vote for reconsideration passes, then Council may send the item back to the Planning & Zoning Commission for deliberation and recommendation or, the Council itself may deliberate and a motion and vote presented to change from the conditional use approved on February 21St Motion by Council Member Freed, seconded by Council Member Johnson, to reconsider the motion on Conditional Use Application CU06-03 prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Motion by Council Member Spencer, seconded by Council Member Freed, to send Conditional Use Application CU06-03 back to the Planning & Zoning Commission for reconsideration on March 21, 2006 prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 6. Resolution, Amend Resolution No. 2006-08 For a Joint Election with Tarrant County in May 2006 3 03/07/06 City Secretary recommended approval of a resolution amending Resolution No. 2006-08 calling the 2006 City Officer Election for May 13, 2006 and authorizing a joint election agreement between the City and Tarrant County for election services and equipment. Motion by Council Member Wilbanks, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2006-17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING RESOLUTION NO. 2006-08 CALLING THE 2006 CITY OFFICER ELECTION TO BE HELD ON MAY 13, 2006 JOINT WITH TARRANT COUNTY; TAKING ALL OTHER NECESSARY ACTIONS; PROVIDING SPECIFIC INSTRUCTIONS FOR THE CONDUCTING OF SAID ELECTION; REPEALING INCONSISTENT RESOLUTIONS AND PROVIDING AN EFFECTIVE DATE Item 7. Renew Bid 157-2003 Automotive Body Repair Annual Contract w`"" Public Works Director recommended approval of the renewal of Bid 157-2003 Automotive Body Repair Annual Contract on an as needed basis with Classic Chevrolet. Motion by Council Member Wilbanks, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 8. Resolution, Authorize Contract for Playground Equipemnt Parks & Recreation Director recommended approval of a resolution authorizing the award of a contract to Playwell Group for campground equipment through an interlocal agreement in the amount of $26,998.93. Motion by Council Member Wilbanks, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 4 03/07/06 RESOLUTION NO. 2006-18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNATE TO PURCHASE CAMPGROUND EQUIPMENT THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 9. Award Bid 250-2006 Peristaltic Chemical Feed Hose Pumps Public Works Director recommended approval of the award of Bid 250-2006 Peristaltic Chemical Feed Hose Pumps for the Water Treatment Plant to Master Pumps and Equipment in an amount not to exceed $119,204.00. Motion by Council Member Wilbanks, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 10. Resolution, Award Contract, Metro Fire Apparatus, FEMA Deployable Raker Sets Fire Chief recommended approval of a resolution awarding a contract to Metro Fire Apparatus for the purchase of two each FEMA 6 foot deployable raker sets through an existing interlocal agreement and established contract with the Houston Galveston Area Council in the amount of $24,585.88. Motion by Council Member Wilbanks, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2006-19 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNATE TO PURCHASE DEPLOYABLE RAKER SETS THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE 5 03/07/06 Item 11. Resolution, Authorize Interlocal Agreement, City of Grand Prairie, Texas Parks & Recreation Director recommended approval of authorizing the Mayor to execute an interlocal Agreement with the City of Grand Prairie, Texas, to allow Grand Prairie to purchase commodities from contracts established by the City of Grapevine through the interlocal agreement. Motion by Council Member Wilbanks, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2006-20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNATE TO ENTER INTO AN INTERLOCAL AGREEMENT WITH THE CITY OF GRAND PRAIRIE, TEXAS TO PURCHASE COMMODITIES AND PROVIDING AN EFFECTIVE DATE wow Item 12. Award Bid 248-2006 Heavy Equipment Rental Services Annual Contract ,may Public Works Director recommended approval of the award of Bid 248-2006 Heavy Equipment Rental Services Annual Contract to Fox Rental and Nations Rent for their respective low bid items. Motion by Council Member Wilbanks, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 13. Award Bid 253-2006 Signal Conditioning and Pump Control Modifications Public Works Director recommended approval of the award of Bid 253-2006 Signal Conditioning and Pump Control Modifications to Mid-Tex Controls for the SCADA system at the Water Treatment Plant in an amount not to exceed $23,450.00. Motion by Council Member Wilbanks, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 6 03/07/06 Item 14. Award Contract, Swimming Pool Chemical Services, Ecolab Center, Inc. Parks & Recreation Director recommended approval of the award of an annual contract for swimming pool chemical services to Ecolab Center, Inc. in the amount of$18,600.00. Motion by Council Member Wilbanks, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 15. Resolution, Ratify Purchase of Pick-Up, Classic Chevrolet Public Works Director recommended approval of a resolution ratifying the purchase of a four-door pickup in the amount of $22,937.13 from Classic Chevrolet and approval of a change order to change vehicle types of previously approved vehicles. Motion by Council Member Wilbanks, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2006-21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, TO RATIFY THE PURCHASE OF A FULL SIZE PICKUP FROM CLASSIC CHEVROLET AND PROVIDING AN EFFECTIVE DATE Item 16. Consideration of Minutes City Secretary recommended approval of the minutes of the February 21, 2006 City Council meetings as published. Motion by Council Member Wilbanks, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:25 p.m. The motion prevailed by the following vote: 7 03/07/06 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of March, 2006. APPROVED: 4E151-" " William D. Tate Mayor ATTEST: Linda Huff- City Secretary 8