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HomeMy WebLinkAbout2004-11-16 Joint Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, NOVEMBER 16, 2004 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 6:45 P.M. CALL TO ORDER 1. Legislative report from lobbyist team. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this thel2th day of November, 2004 at 5:00 p.m. Lin a uff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 16th day of November, 2004 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member constituting a quorum, with Council Member Darlene Freed absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:00 p.m. ITEM 1. LOBBYIST REPORT City Manager Roger Nelson introduced Marc and Jennifer Rodriguez who presented proposed legislative priorities for the City of Grapevine such as burglary of a motor vehicle, right-of-way management and sales tax revenue protection. It is recommended that at the next City Council meeting, the Council formally adopt the list of priorities to have a single document for use in meetings with legislators. It was the consensus that this item be placed on the next City Council meeting for consideration. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:21 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed 11/16/04 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 7th day of December, 2004. APPROVED: 4n6i"' William D. Tate Mayor ATTEST: emu, Lin a Huff 17* City Secretary WSW 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, NOVEMBER 16, 2004 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Real property relative to (1) street right-of-way and street easement declaration as surplus property relative to Business 114L and Northwest Highway and (2) right-of-way abandonment relative to North Main Street and Murrell Road pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to real property and conference with employees under Sections 551.072 and 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 12th day of November, 2004 at 5:00 p.m. Lind Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 16th day of November, 2004 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member constituting a quorum, with Council Member Darlene Freed absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:22 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) real property relative to (1) street right-of-way and street easement declaration as surplus property relative to Business 114L and Northwest Highway and (2) right-of-way abandonment relative to North Main Street and Murrell Road under Section 551.072, Texas Government Code and (B) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to the closed session under Section 551.087, Texas Government Code. 11/16/04 Regarding real property, City Manager Nelson requested approval of an ordinance declaring street right-of-way and street easement in the southwest quadrant of the intersection of Business 114L and Northwest Highway as surplus property and authorization for the City Manager to execute a Special Warranty Deed conveying the property to the abutting property owner. Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adopt the ordinance as recommended declaring street right-of-way and street easement in the southwest quadrant of the intersection of Business 114L and Northwest Highway as surplus property and authorization for the City Manager to execute a Special Warranty Deed conveying the property to the abutting property owner. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed ORDINANCE NO. 2004-72 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING A SEGMENT OF STREET ROAD RIGHT OF WAY AND EASEMENT IN THE SOUTHWEST QUADRANT OF THE INTERSECTION OF BS 114 L AND NORTHWEST HIGHWAY IN THE CITY OF GRAPEVINE, TEXAS AS SURPLUS; AUTHORIZING THE CITY MANAGER TO EXECUTE A SPECIAL WARRANTY DEED FOR THE CONVEYANCE OF SAID PROPERTY PURSUANT TO SECTION 272.001(B) OF THE LOCAL GOVERNMENT CODE; PROVIDING A SAVINGS CLAUSE; DECLARING AN EMERGENCY; AND DECLARING AN EFFECTIVE DATE Regarding real property, City Manager Nelson requested approval of an ordinance abandoning street right-of-way on the north segment of North Main Street and the west segment of Murrell Road bordering Lot 1, Block 1, Shirley Addition and authorization for the City Manager to execute a Quit Claim Deed to the owner of Lot 1, Block 1, Shirley Addition. Mayor Pro Tem Ware, seconded by Council Member Johnson, offered a motion to adopt the ordinance approving the street right-of-way abandonment and authorization for the City Manager to execute a QuitClaim deed as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed 2 11/16/04 ORDINANCE NO. 2004-73 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A SEGMENT OF NORTH MAIN STREET AND MURRELL ROAD RIGHT OF WAY IN THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. ADJOURNMENT Council Member Wilbanks, seconded by Mayor Pro Tern Ware, offered a motion to adjourn the meeting at 8:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 7th day of December, 2004. APPROVED: 4Z146i4 William D. Tate Mayor ATTEST: Lind H City Secretary 3 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCIL PLANNING & ZONING COMMISSION MEETING TUESDAY, NOVEMBER 16, 2004 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Commissioner Herb Fry JOINT PUBLIC HEARINGS 1. City Council and Planning & Zoning Commission to conduct a public hearing relative to Zoning Application Z04-12 filed by Landmark Condominiums requesting rezoning of approximately 8.69 acres from "CC" Community Commercial District Regulations to "R-MF-1" Multifamily District Regulations. The subject property is located at 2915 West Grapevine Mills Circle. 2. City Council and Planning & Zoning Commission to conduct a public hearing relative to Zoning Application Z04-13 filed by Graham Hart requesting rezoning of 1.6 acres from "R-20" Single-Family District Regulations to "R-7.5" Single-Family District Regulations and 4.5 acres from "R-20" Single-Family District Regulations to "PO" Professional Office District Regulations. The property is located at 2604 Hall- Johnson Road. The applicant has requested to withdraw the application. 3. City Council and Planning & Zoning Commission to conduct a public hearing relative to Zoning Application Z04-15 filed by Innovative Developers requesting rezoning of 4.862 acres from "LI" Light Industrial District to "CC" Community Commercial District Regulations. The subject property is located at 2535 Ira E. Woods Avenue. 4. City Council and Planning & Zoning Commission to conduct a public hearing relative to Conditional Use Application CU04-37 filed by Gaylord Texan Resort and Convention Center on Lake Grapevine requesting a conditional use permit to amend the site plan approved by Ordinance No. 2004-23 for the addition of a parking garage to the site. The subject property is located at 1501 Gaylord Trail and is zoned "PCD" Planned Commerce Development District. 5. City Council and Planning & Zoning Commission to conduct a public hearing relative to Conditional Use Application CU04-38 filed by GRACE requesting a conditional use permit for the operation of a nonprofit organization on property located at 837 East Walnut Street. The subject property is zoned "R-12.5" Single-Family District a Regulations. 6. City Council and Planning & Zoning Commission to conduct a public hearing relative to Historic Landmark Subdistrict Application HL04-03 filed by the City of Grapevine requesting a Historic Landmark Subdistrict Designation for property located at 1331 West Wall Street to be known as the Henry Hiram Yancy Farmhouse. The subject property is zoned "PO" Professional Office District. The applicant has requested to table the item to the December 21, 2004 meeting. END OF JOINT PUBLIC HEARINGS Planning & Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Joint City Council and Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 12th day of November, 200 at 5:00 p.m. Linda Huff City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, NOVEMBER 16, 2004 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CITIZEN COMMENTS NEW BUSINESS 7. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic relative to establishing speed limits on Dove Road, Dove Loop, Minters Chapel Road and take any necessary action. 8. Consider approval of the establishment of a Wetland and Riparian Area Preserve by deed restriction on City property at the downstream end of Creek 23 at Big Bear Creek and take any necessary action. 9. Consider award of an engineering services contract to Turner, Collie & Braden Inc. for the design of the Jones Branch/Austin Oaks Stream Restoration and take any necessary action. 10. Consider the minutes of the November 2, 2004 City Council meetings and take any necessary action. Pursuant to the Texas Open Meetings Acts, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. PLANNING & ZONING COMMISSION RECOMMENDATIONS 11. Consider the recommendation of the Planning & Zoning Commission relative to Zoning Application Z04-12 (Landmark Condominiums) and a subsequent ordinance, if applicable. 12. Consider the recommendation of the Planning & Zoning Commission relative to Zoning Application Z04-15 (Innovative Developers) and a subsequent ordinance, if applicable. 13. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU04-37 (Gaylord Texan Resort and Convention Center on Lake Grapevine) and a subsequent ordinance, if applicable. 14. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU04-38 (GRACE) and a subsequent ordinance, if applicable. 15. Consider the recommendation of the Planning & Zoning Commission relative to the preliminary plat of Lots 1 and 2, Block 1, Walnut Street Addition and take any necessary action. 16. Consider the recommendation of the Planning & Zoning Commission relative to the final plat of Lots 1 and 2, Block 1, Walnut Street Addition and take any necessary action. 17. Consider the recommendation of the Planning & Zoning Commission relative to the preliminary plat of Lot 2, Block 1, Genesis Addition and take any necessary action. 18. Consider the recommendation of the Planning & Zoning Commission relative to the final plat of the Lot 2, Block 1, Genesis Addition and take any necessary action. 19. Consider the recommendation of the Planning & Zoning Commission relative to the final plat of Lots 1 and 2, Block 1, Riverwalk Addition and take any necessary action. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 12th day of November, 2004 at 5:00 p.m. Linda Huff City Secretary AGENDA CITY OF GRAPEVINE SPECIAL BRIEFING SESSION PLANNING & ZONING COMMISSION TUESDAY, NOVEMBER 16, 2004 AT 7:00 P.M. PLANNING & ZONING CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER WORK SESSION 1. Planning & Zoning Commission to conduct a briefing session to discuss items scheduled to be heard in the November 16, 2004 public hearing. ADJOURNMENT If you plan to attend this briefing session and you have a disability that requires special arrangements at the meeting, please contact the office of Development Services at (817) 410-3154 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et. seq. Acts of the 1993 Texas Legislature, the Planning and Zoning Commission Briefing Session Agenda was prepared and posted on this the 12th day of November, 2004 at 5:00 p.m. Lind Huff City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING & ZONING COMMISSION MEETING TUESDAY, NOVEMBER 16, 2004 AT 7:30 P.M. PLANNING & ZONING COMMISSION CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET NEW BUSINESS 1. Consider Zoning Application Z04-12 (Landmark Condominiums) and make a recommendation to the City Council. 2. Consider Zoning Application Z04-15 (Innovative Developers) and make a recommendation to the City Council. 3. Consider Conditional Use Application CU04-37 (Gaylord Texan Resort and Convention Center on Lake Grapevine) and make a recommendation to the City Council. 4. Consider Conditional Use Application CU04-38 (GRACE) and make a recommendation to the City Council. 5. Consider the recommendation of the Planning & Zoning Commission relative to the preliminary plat of Lots 1 and 2, Block 1, Walnut Street Addition and take any necessary action. 6. Consider the recommendation of the Planning & Zoning Commission relative to the final plat of Lots 1 and 2, Block 1, Walnut Street Addition and take any necessary action. 7. Consider the recommendation of the Planning & Zoning Commission relative to the preliminary plat of Lot 2, Block 1, Genesis Addition and take any necessary action. 8. Consider the recommendation of the Planning & Zoning Commission relative to the final plat of the Lot 2, Block 1, Genesis Addition and take any necessary action. 9. Consider the recommendation of the Planning & Zoning Commission relative to the final plat of Lots 1 and 2, Block 1, Riverwalk Addition and take any necessary action. CONSIDERATION OF MINUTES 10. Consider the minutes of the October 19, 2004 Planning & Zoning Commission meetings and take any necessary action. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 12th day of November, 2004 at 5:00 p.m. Linda Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 16th day of November, 2004 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member constituting a quorum, with Council Member Darlene Freed absent, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Herbert Fry Vice Chairman Chris Coy Member Danette Murray Member Betty "BJ" Wilson Member Rob Undersander Member Becky St. John Member Paul Jennings Alternate constituting a quorum, with Alternate Mark Lowery absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:38 p.m. INVOCATION Commissioner Fry delivered the Invocation. ITEM 1. PUBLIC HEARING, ZONING APPLICATION Z04-12 LANDMARK CONDOMINIUMS 11/16/04 Mayor Tate declared the public hearing open. wow Planner Ron Stombaugh reported Zoning Application Z04-12 had been filed by Landmark Condominiums requesting rezoning of approximately 8.69 acres from "CC" Community Commercial District Regulations to "R-MF-1" Multifamily District Regulations. The subject property is located at 2915 West Grapevine Mills Circle. Mr. Stombaugh advised that a 39 unit luxury condominium complex is proposed with a density of 4.49 units per acre. The applicant proposes to seek a variance from the Board of Zoning Adjustment at their December meeting to reduce the required setback for structures from parking/vehicle use areas due to the extreme topography of the site, therefore, if approved by Council, it would be the first reading of the ordinance. Mr. Jerry Stone and Mr. Rob Stone requested favorable consideration of the application. Planning & Zoning Commission questioned if the applicant was working with DFW Airport to address their concerns about the noise contours. Mr. Rob Stone stated they were working with the airport relative to the noise contours. He also stated that the average size of the condominiums would be 1,800 square feet with an average cost of$250,000.00. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and City Secretary Huff reported the Council and Commission had been copied the one letter of approval and the one letter of concern. Commissioner Murray, seconded by Commissioner Undersander, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Coy, Fry, Murray, Wilson, Undersander & St. John Nays: None Council Member Johnson, seconded by Council Member Spencer, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed ITEM 2. PUBLIC HEARING, ZONING APPLICATION Z04-13 GRAHAM HART BUILDERS Mayor Tate declared the public hearing open. Planner Stombaugh advised that the applicant, Graham Hart Builders, has requested to withdraw Zoning Application Z04-13 requesting rezoning of 1.6 acres from "R-20" Single- Family District Regulations to "R-7.5" Single-Family District Regulations and 4.5 acres from PIPM "R-20" Single-Family District Regulations to "PO" Professional Office District Regulations. The property is located at 2604 Hall-Johnson Road. 11/16/04 Commissioner Coy, seconded by Commissioner Wilson, offered a motion to approve the request for withdrawal of the application. The motion prevailed by the following vote: Ayes: Oliver, Coy, Fry, Murray, Wilson, Undersander& St. John Nays: None Council Member Spencer, seconded by Council Member Stewart, offered a motion to approve the request for withdrawal of the application. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed ITEM 3. PUBLIC HEARING, ZONING APPLICATION Z04-15 INNOVATIVE DEVELOPERS Mayor Tate declared the public hearing open. Planner Stombaugh reported Zoning Application Z04-15 had been filed by Innovative Developers requesting rezoning of 4.862 acres from "LI" Light Industrial District to "CC" Community Commercial District Regulations. The subject property is located at 2535 Ira E. Woods Avenue and a medical office is proposed for the site. Mr. Matt Carter and Mr. Randy Daniels requested favorable consideration of the application. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and City Secretary Huff reported the Council and Commission had been copied the one letter of approval. Commissioner Fry, seconded by Commissioner Undersander, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Coy, Fry, Murray, Wilson, Undersander& St. John Nays: None Council Member Stewart, seconded by Mayor Pro Tern Ware, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed 3 11/16/04 ITEM 4. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU04-37 GAYLORD TEXAN RESORT AND CONVENTION CENTER ON LAKE GRAPEVINE j. Mayor Tate declared the public hearing open. Planner Stombaugh advised that Conditional Use Application CU04-37 had been filed by the Gaylord Texan Resort and Convention Center on Lake Grapevine requesting a conditional use permit to amend the site plan approved by Ordinance No. 2004-23 for the addition of a parking garage to the site. The subject property is located at 1501 Gaylord Trail and is zoned "PCD" Planned Commerce Development District. Mr. Stombaugh advised that a three level parking structure, comprising 1,485 parking spaces is proposed in the parking area located north of the hotel near the western edge of the hotel property. Coupled with the convention center parking garage (613 spaces), remaining surface parking (579 spaces) and the parking provided at the Glass Cactus, (116 spaces) a total of 2,793 parking spaces will be available at the hotel site after construction of the garage; 2,811 spaces are required. The Employee Service Center lot provides 1,069 parking spaces. After construction is completed, a total of 3,862 parking spaces will be available at the hotel site and the Employee Service center site. The construction of the garage will displace 450 surface parking spaces; therefore, the net added parking spaces provided by the construction of the parking garage is 1,035 spaces. The hotel has entered into a lease agreement with the Grapevine Mills Mall to lease 600 parking spaces at the mall site for temporary employee parking during the construction of the parking garage. Construction on the garage is scheduled to begin January 4, 2005. Mr. Al Beane, Mr. Kirk Taylor and Mr. John Imaizumi requested favorable consideration of the application. Discussion ensued as to whether the parking garage was being constructed so that it could be added on to if needed. The applicant responded that two additional levels could be added. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Murray, seconded by Commissioner Wilson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Coy, Fry, Murray, Wilson, Undersander & St. John Nays: None Council Member Spencer, seconded by Council Member Johnson, offered a motion to close the public hearing. The motion prevailed by the following vote: ., 4 11/16/04 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed ITEM 5. PUBLIC HEARING CONDITIONAL USE APPLICATION CU04-38 GRACE Mayor Tate declared the public hearing open. Planner Stombaugh reported Conditional Use Application CU04-38 had been filed by GRACE (Grapevine Relief and Community Exchange) requesting a conditional use permit for the operation of a nonprofit organization on property located at 837 East Walnut Street. The subject property is zoned "R-12.5" Single-Family District Regulations. The facility will be utilized for their health ministry and clinic as well as providing additional space for their food pantry operation. Ms. Tricia Wood, GRACE Executive Director, requested favorable consideration of the application. She presented a brief history on GRACE and services that it offers to those in need in the communities of Grapevine, Colleyville and Southlake. She noted that of those clients served, 93% were from Grapevine. Discussion ensued relative to the services proposed at the subject property, number of clients expected to be assisted, delivery of food products, hours of operation and number of volunteers. Ms. Wood advised the proposal is for the health clinic and food pantry. She anticipates approximately 20 families a day will visit the food pantry. The hours will be 8:30 a.m.-5:30 p.m. and some evenings until 9:30 p.m. The hours depend on the availability of the doctors that volunteer for the clinic. Mayor Tate expressed his appreciation for GRACE's service to the community and expressed his concern about the proposed use in a residential district. Mayor Tate invited guests present to comment regarding the application. The following expressed their respect for GRACE, but stated their opposition to the proposed use of the property citing concerns over increased traffic, adequate parking and children walking to school. Ms. Amy Hogan, 1243 Airline Drive Mr. Frank Gorman, 504 Dooley Court Ms. Monique Gorman, 504 Dooley Court City Secretary Huff reported the Council and Commission had been copied the one letter of opposition to the conditional use application. Commissioner Undersander, seconded by Commissioner Fry, offered a motion to close the public hearing. The motion prevailed by the following vote: 5 11/16/04 Ayes: Oliver, Coy, Fry, Murray, Wilson, Undersander & St. John Nays: None Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks & Stewart Nays: None Abstain: Johnson Absent: Freed ITEM 6. PUBLIC HEARING, HISTORIC LANDMARK SUBDISTRICT APPLICATION HL04-03 CITY OF GRAPEVINE/HENRY HIRAM YANCY FARMHOUSE Mayor Tate declared the public hearing open. Planner Stombaugh reported that the property owner, Ms. Susan Massey, had requested to table to December 21, 2004, the public hearing relative to Historic Landmark Subdistrict Application HL04-03 filed by the City of Grapevine requesting a Historic Landmark Subdistrict Designation for property located at 1331 West Wall Street to be known as the Henry Hiram Yancy Farmhouse. The subject property is zoned "PO" Professional Office District. Commissioner Undersander, seconded by Commissioner Fry, offered a motion to table the public hearing to December 21, 2004. The motion prevailed by the following vote: Oliver, Coy, Fry, Murray, Wilson, Undersander & St. John Nays: None Council Member Stewart, seconded by Council Member Johnson, offered a motion to table the public hearing to December 21, 2004. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed Mayor Tate announced there would not be additional notification to surrounding property owners. RECESS AND RECONVENE Mayor Tate announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. 6 11/16/04 ITEM 6A. CITIZENS COMMENTS, MR. GARY WILLIAMS Mr. Gary Williams, 2406 Houston Oaks Court, representing the Austin Oaks Subdivision, expressed his appreciation to Jerry Hodge and John Robertson and to the Public Works and Engineering Staff for the recent installation of stones along Jones Branch that will save several oak trees. He commended the Public Works Staff and stated his support for the award of the contract for the design of the Jones Branch/Austin Oaks Stream Restoration. ITEM 7. ORDINANCE, AMEND CHAPTER 23 TRAFFIC, SPEED LIMITS Traffic Engineer Ramana Chinnakotla recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic relative to establishing speed limits on Dove Road in both directions between Cimarron Trail and Dove Loop at 35 mph; on Dove Loop in both directions between Dove Road and Ruth Wall Street at 35 mph and on Minters Chapel Road in both directions between Dallas Road and State Highway 114 Westbound Service Road at 45 mph. Discussion ensued relative to the proposed speed limit on Minters Chapel Road. Council expressed concern that 45 mph was too fast and requested Staff to conduct additional surveys and studies to justify lowering the speed limit to 35 mph. Motion by Council Member Spencer, seconded by Council Member Wilbanks, offered a motion to adopt the ordinance approving the speed limit on Dove Road between Cimarron Trail and Dove Loop to 35 mph; approve the speed limit on Dove Loop between Dove Road and Ruth Wall Street to 35 mph and to table the 45 mph speed limit on Minters Chapel Road for further studies. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed ORDINANCE NO. 2004-74 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 23 TRAFFIC, SECTION 23-26 SCHEDULES FOR CERTAIN PUBLIC STREETS AND WAYS, ALTERING THE PRIMA FACIE SPEED LIMITS ESTABLISHED FOR VEHICLES UNDER THE PROVISIONS OF SECTIONS 167 AND 169 OF ARTICLE XIX, R.C.S. 6701 d, UNIFORM ACT REGULATING TRAFFIC ON HIGHWAYS, UPON THE BASIS OF AN ENGINEERING AND TRAFFIC INVESTIGATION UPON CERTAIN STREETS AND HIGHWAYS, OR PARTS THEREOF, WITHIN THE 7 11/16/04 CORPORATE LIMITS OF THE CITY OF GRAPEVINE AS SET OUT IN THE ORDINANCE; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 8. ESTABLISH WETLAND AND RIPARIAN AREA PRESERVE, CREEK 23 AT BIG BEAR CREEK, DEED RESTRICTIONS Assistant Director of Public Works/Engineering Stan Laster recommended approval of the establishment of a Wetland and Riparian Area Preserve by deed restriction on City property at the downstream end of Creek 23 at Big Bear Creek. Approval of the Creek 23/17 construction project by the U. S. Army Corps of Engineers included the authorization of a permit under Section 404 of the Clean Water Act. To offset the impacts of the concrete channel construction, the permit required that two wetland areas at the upstream and downstream limits of the Creek 23 project be "deed restricted" in perpetuity. These deed restrictions establish both areas as wetland and riparian area preserves and limit the activities that can occur within the designated areas. The upstream wetland area is on Grapevine-Colleyville Independent School District (GCISD) property and the school board has approved the deed restriction on this area. The downstream wetland area is on property owned by the City of Grapevine. This deed restriction is the last step required of the City to conform to the Corp's 404 permit requirements on the Creek 23/17 project. Motion by Council Member Johnson, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed ITEM 9. ENGINEERING SERVICES CONTRACT, JONES BRANCH/AUSTIN OAKS STREAM RESTORATION, TURNER, COLLIE & BRADEN, INC. Assistant Director of Public Works/Engineering Stan Laster recommended approval of the award of an engineering services contract to Turner, Collie & Braden Inc. for the design of the Jones Branch/Austin Oaks Stream Restoration in an amount not to exceed $151,601.00. The project will address two issues: erosion along Jones Branch within the Austin Oaks Addition and associated encroachment onto private property and the acquisition of a Letter of Map Revision (LOMR) from the Federal Emergency Management Agency (FEMA) to remove homes from the FEMA mapped 100-year floodplain along 11/16/04 Jones Branch in the Winding Creek Addition, immediately downstream of the Austin Oaks Addition. The project is estimated to be complete in October, 2005. Motion by Council Member Spencer, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed ITEM 10. CONSIDERATION OF MINUTES City Secretary Huff recommended approval of the minutes of the November 2, 2004 City Council meetings as published. Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed ITEM 11. PLANNING & ZONING COMMISSION RECOMMENDATION ZONING APPLICATION Z04-12 LANDMARK CONDOMINIUMS Chairman Oliver reported the Commission voted 7-0 for approval of Zoning Application Z04-12 filed by Landmark Condominiums granting rezoning of approximately 8.69 acres from "CC" Community Commercial District Regulations to "R-MF-1" Multifamily District Regulations. The subject property is located at 2915 West Grapevine Mills Circle. Council Member Stewart, seconded by Council Member Wilbanks, offered a motion to accept the Commission's recommendation and approve the first reading of the ordinance granting the rezoning. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed ITEM 12. PLANNING & ZONING COMMISSION RECOMMENDATION ZONING APPLICATION Z04-15 INNOVATIVE DEVELOPERS Chairman Oliver reported the Commission voted 7-0 for approval of Zoning Application Z04-15 filed by Innovative Developers requesting rezoning of 4.862 acres from "LI" Light Industrial District to "CC" Community Commercial District Regulations. The subject property is located at 2535 Ira E. Woods Avenue. 9 11/16/04 Council Member Stewart, seconded by Mayor Pro Tern Ware, offered a motion to accept the Commission's recommendation and approve the ordinance granting the rezoning. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed ORDINANCE NO. 2004-75 AN ORDINANCE AMENDING ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS, GRANTING ZONING CHANGE Z04-15 ON A TRACT OF LAND OUT OF THE A. THOMPSON SURVEY, ABSTRACT NO. 1532 AND THE T. EASTER SURVEY, ABSTRACT NO. 474, DESCRIBED AS BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "LI" LIGHT INDUSTRIAL DISTRICT TO "CC" COMMUNITY COMMERCIAL DISTRICT REGULA- TIONS; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 13. CONDITIONAL USE APPLICATION CU04-37 GAYLORD TEXAN RESORT AND CONVENTION CENTER ON LAKE GRAPEVINE Chairman Oliver reported the Commission voted 7-0 for approval of Conditional Use Application CU04-37 filed by the Gaylord Texan Resort and Convention Center on Lake Grapevine granting a conditional use permit to amend the site plan approved by Ordinance No. 2004-23 for the addition of a parking garage to the site. The subject property is located at 1501 Gaylord Trail and is zoned "PCD" Planned Commerce Development District. 10 11/16/04 Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed ORDINANCE NO. 2004-76 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU04-37 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 2004-23 FOR A PLANNED COMMERCIAL CENTER TO ALLOW THE ADDITION OF A PARKING GARAGE IN A DISTRICT ZONED "PCD" PLANNED COMMERCE DEVELOPMENT DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 14. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU04-38 GRACE Chairman Oliver reported the Commission voted 6-1 for approval of Conditional Use Application CU04-38 filed by GRACE granting a conditional use permit for the operation of a nonprofit organization on property located at 837 East Walnut Street. The subject property is zoned "R-12.5" Single-Family District Regulations. Mayor Pro Tem Ware, seconded by Council Member Wilbanks, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: 11 11/16/04 4W Ayes: Ware, Wilbanks & Stewart Nays: Tate & Spencer Abstain: Johnson Absent: Freed ORDINANCE NO. 2004-77 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU04-38 FOR A NONPROFIT ORGANIZATION IN A DISTRICT ZONED "R- 12.5" SINGLE-FAMILY DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00)AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 15. PLANNING & ZONING COMMISSION RECOMMENDATION PRELIMINARY PLAT LOTS 1 AND 2, BLOCK 1, WALNUT STREET ADDITION Chairman Oliver reported the Commission voted 7-0 for approval of the Statement of Findings and the preliminary plat of Lots 1 and 2, Block 1, Walnut Street Addition. The 2.25 acre property is located at the northeast corner of Walnut and Ruth Streets and is being platted for a social service clinic and food pantry for GRACE. Council Member Stewart, seconded by Mayor Pro Tem Ware, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the preliminary plat of Lots 1 and 2, Block 1, Walnut Street Addition. The motion prevailed by the following vote: 12 11/16/04 Ayes: Tate, Ware, Spencer, Wilbanks & Stewart Nays: None Abstain: Johnson Absent: Freed ITEM 16. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOTS 1 AND 2, BLOCK 1, WALNUT STREET ADDITION Chairman Oliver reported the Commission voted 7-0 for approval of the Statement of Findings and the final plat of Lots 1 and 2, Block 1, Walnut Street Addition. The 2.25 acre property is located at the northeast corner of Walnut and Ruth Streets and is being platted for a social service clinic and food pantry for GRACE. Council Member Wilbanks, seconded by Mayor Pro Tem Ware, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lots 1 and 2, Block 1, Walnut Street Addition. The 2.25 acre property is located at the northeast corner of Walnut and Ruth Streets and is being platted for a social service clinic and food pantry for GRACE. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks & Stewart Nays: None Abstain: Johnson Absent: Freed ITEM 17. PLANING & ZONING COMMISSION RECOMMENDATION PRELIMINARY PLAT LOT 2, BLOCK 1, GENESIS ADDTION Chairman Oliver reported the Commission voted 7-0 for approval of the Statement of Findings and the preliminary plat of Lot 2, Block 1, Genesis Addition. The 2.413 acre property is located north of Bass Pro Drive and east of State Highway 121 and is being platted for an indoor amusement facility. The subject property is zoned "CC" Community Commercial District Regulations. Council Member Stewart, seconded by Council Member Johnson, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the preliminary plat of Lot 2, Block 1, Genesis Addition. The motion prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson & Stewart Nays: None Abstain: Spencer Absent: Freed ITEM 18. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOT 2, BLOCK 1, GENESIS ADDITION 13 11/16/04 Chairman Oliver reported the Commission voted 7-0 for approval of the Statement of Findings and the final plat of the Lot 2, Block 1, Genesis Addition. The 2.413 acre property is located north of Bass Pro Drive and east of State Highway 121 and is being platted for an indoor amusement facility. The subject property is zoned "CC" Community Commercial District Regulations. Council Member Johnson, seconded by Council Member Wilbanks, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the preliminary plat of Lot 2, Block 1, Genesis Addition. The motion prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson & Stewart Nays: None Abstain: Spencer Absent: Freed ITEM 19. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOTS 1 AND 2, BLOCK 1, RIVERWALK ADDITION Chairman Oliver reported the Commission voted 7-0 for approval of the Statement of Findings and the final plat of Lots 1 and 2, Block 1, Riverwalk Addition. The 81.56 acre property is located north of Denton Creek and east of FM2499 (Grapevine Mills Parkway) and is being platted for the development of an apartment complex. The subject property "'"' is zoned "R-MF-1" Multifamily District Regulations. Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lots 1 and 2, Block 1, Riverwalk Addition. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed ADJOURNMENT Council Member Wilbanks, seconded by Mayor Pro Tern Ware, offered a motion to adjourn the meeting at 8:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, wow TEXAS on this the 7th day of December, 2004. 14 11/16/04 APPROVED: 4$15;iimt° William D. Tate Mayor ATTEST: Linda uff 3IrAd City Secretary 15