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HomeMy WebLinkAbout2005-02-01 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, FEBRUARY 1, 2005 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 6:30 P.M. CALL TO ORDER 1. Discuss revised Fleet policy. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 28th day of January, 2005 at 5:00 p.m. 4,1 hi/ n Jog r. Brown A istant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY CF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 1st day of February, 2005 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 6:39 p.m. ITEM 1. DISCUSS REVISED FLEET POLICY City Manager Roger Nelson presented a revised Vehicle Equipment and Use Policy for Fleet Services. The new policy sections include Take Home Vehicles, Risk Management, Fleet Operational Procedures, Fleet Replacement Procedures and Seat Belt Usage. There was no formal action taken by the City Council. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:15 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of February, 2005. 02/01/05 APPROVED: 4E754.4"1"" William D. Tate Mayor ATTEST: girl/Lind Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, FEBRUARY 1, 2005 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Real property relative to Scribner Street pursuant to Section 551.072, Texas Government Code. B. Pending or contemplated litigation: consultation with City Attorney relative to lawsuit involving Gaylord Texan Resort and Convention Center on Lake Grapevine relative to Tarrant Appraisal District pursuant to Section 551.071, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the u. H City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to real property, pending or contemplated litigation and conference with employees under Sections 551.072, 551.071 and 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and pcsted on this the 28th day of January, 2005 at 5:00 p.m. 0_01_ I6 Jo . Brown As .tant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 1st day of February, 2005 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:15 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Real property relative to Scribner Street pursuant to Section 551.072, Texas Government Code; (B) Pending or contemplated litigation: consultation with City Attorney relative to lawsuit involving Gaylord Texan Resort and Convention Center on Lake Grapevine relative to Tarrant Appraisal District pursuant to Section 551.071, Texas Government Code and (C) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Pro Tem Ware asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to the closed session under Sections 551.072; 551.071 and 551.087, Texas Government Code. 02/01/05 NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:05 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of February, 2005. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, FEBRUARY 1, 2005 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member C. Shane Wilbanks CITIZEN COMMENTS NEW BUSINESS 1. Consider awarding the FY2003 Utility Bond Project Construction Contract to Brett Construction Company and take any necessary action. 2. Consider approval of an engineering services contract with Deltatek Engineering for construction phase inspection services on the Water Plant Improvements Project and take any necessary action. 3. Consider approval of a security services agreement with Smith Security Services to provide security at the Water Plant during the construction of the new improvements and take any necessary action. 4. Consider a resolution calling the 2005 City Officers Election for City Council Places 5 and 6 and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 5. Consider approval of the City Investment Policy. Administrative Director recommends approval. 6. Consider Adopt-A-Park Program agreement with the Grapevine Heritage Lions Club for William D. Tate Avenue, from State Highway 114 to Dallas Road. Parks & Recreation Director recommends approval. 7. Consider authorizing the purchase of an uninterruptible power supply system from Power Factor, Inc. for the information technology building. Assistant City Manager recommends approval. 8. Consider the minutes of the January 18, 2005 City Council meetings. City Secretary recommends approval as published. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 28th day of January, 2005 at 5:00 p.m. lat. 414.4A Jodi p:rown Assi- ant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 1st day of February, 2005 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Note: Mayor Tate turned the meeting over to Mayor Pro Tern Ware due to laryngitis. Mayor Pro Tern Ware called the meeting to order at 7:15 p.m. INVOCATION Council Member Wilbanks delivered the Invocation. ITEM 1. AWARD FY2003 UTILITY BOND PROJECT CONSTRUCTION CONTRACT, BRETT CONSTRUCTION COMPANY Deputy Director of Public Works Stan Laster recommended approval of the award of the FY2003 Utility Bond Project Construction Contract to Brett Construction Company in an amount of$1,285,115.00. The project includes a total of 13,867 linear feet of water and sanitary sewer line replacement and installation on sections of Kimball Road, Bushong Road, Heritage Avenue, O'Dell Court and across State Highway 360. Motion by Council Member Stewart, seconded by Council Member Johnson, to award the contract to Brett Construction Company in the amount of$1,285,115.00 as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 02/01/05 ITEM 2. APPROVE ENGINEERING SERVICES CONTRACT, WATER TREATMENT PLANT EXPANSION, DELTATEK ENGINEERING Public Works Director Matt Singleton recommended approval of an engineering services contract with Deltatek Engineering in an amount not to exceed $25,125.00 for construction phase inspection services during the Water Treatment Plant Expansion. The scope of the construction project includes a new 1.2 million gallon storage tank, new high service pumps, baffles for the existing ground storage tanks and additional pumps for the Hilton Lift Station. Motion by Council Member Johnson, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 3. APPROVE SECURITY SERVICES AGREEMENT, WATER TREATMENT PLANT IMPROVEMENTS, SMITH SECURITY SERVICES Public Works Director Singleton recommended approval of a security services agreement with Smith Security Services in an amount not to exceed $22,440.00 to provide security at the Water Treatment Plant during the construction of the new improvements and expansion. The Homeland Security Act requires that the level of security proposed be provided for public facilities that could be vulnerable to terrorist attack. The security services would be provided during the working hours for the City's contractor at the construction entrance into the plant. Motion by Council Member Spencer, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 4. RESOLUTION, CALLING 2005 CITY OFFICERS ELECTION City Secretary Linda Huff requested approval of a resolution calling the 2005 City Officers Election for City Council Places 5 and 6 to be held on Saturday, May 7, 2005, designating the polling place and election judges. Motion by Council Member Freed, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None e RESOLUTION NO. 2005-08 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS PROVIDING FOR THE 2005 CITY 2 02/01/05 OFFICER ELECTION TO BE HELD ON MAY 7, 2005; DETERMINING THE POLLING PLACE; APPOINTING AN ELECTION JUDGE; PROVIDING SPECIFIC INSTRUCTIONS FOR THE CONDUCTING OF SAID ELECTION; REPEALING INCONSISTENT RESOLUTIONS AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 5. Approve City Investment Policy Administrative Services Director recommended approval of the City Investment Policy pursuant to the provisions of the Public Funds Investment Act, Chapter 2256, Texas Government Code. There were no amendments to the current policy. Motion by Council Member Stewart, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 6. Aoprove Adopt-A-Park Agreement, Grapevine Heritage Lions Club Parks & Recreation Director recommended approval of an Adopt-A-Park Program agreement with the Grapevine Heritage Lions Club for William D. Tate Avenue from State Highway 114 to Dalas Road. Motion by Council Member Stewart, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 7. Authorize Purchase Power Supply System, Information Technology Building Assistant City Manager recommended approval of the purchase of an uninterruptible power supply system from Power Factor, Inc. for the information technology building in the amount of$16,146.82. Motion by Council Member Stewart, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: 3 02/01/05 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 8. Consideration of Minutes City Secretary recommended approval of the minutes of the January 18, 2005 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:05 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of February, 2005. APPROVED: ISEX4 * William D. Tate Mayor ATTEST: L # (777-11(if City Secretary 4