HomeMy WebLinkAboutItem 08 - SH26 Green Ribbon ProjectMEMOTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: OCTOBER 15, 2019
SUBJECT: APPROVAL OF LANDSCAPE ARCHITECTURE SERVICES CONTRACT
RECOMMENDATION: City Council to consider the award of a Landscape Architecture contract
for landscape plan and construction documents for the State Highway 26
Green Ribbon Project - Phase VI to Schrickel Rollins and Associates (dba
Schrickel Rollins I Parkhill, Smith & Cooper), an ordinance appropriating
and transferring funds, and take any necessary action.
FUNDING SOURCE: Upon approval of the ordinance and transfer of funds from the Quality of
Life, funds will be available in the Grant Fund in an amount not to exceed
94,700.
BACKGROUND: Several areas throughout the DFW Connector corridor were not included
in TXDOT's landscape plan for the project. These are highly visible areas
where supplemental landscaping will enhance the look of Grapevine.
Staff presented the idea to Council at the July 16, 2013 meeting to hire a
Landscape Architect to design several areas of the Connector project. A
fully comprehensive plan that is phased and vetted by the City Council will
facilitate budgeting and grant applications as well as promote a more
uniform theme throughout the corridor.
Since 2013, Schrickel Rollins and Associates (dba: Shrickel
Rollins/Parkhill Smith & Cooper) has designed Phases I through
IV. Recently, Phase III was completed along State Highway 114, with
limits from Ira E. Woods Avenue to William D. Tate Avenue. Staff has
received positive comments from citizens, visitors, and merchants
regarding these landscape improvements along the State Highway 114
corridor.
Phase IV construction along FM 2499 was completed last month and
Phase V construction will begin in November 2019. The Landscape
Architecture Services contract is for Phase VI to State Highway 26
a t Texan Trail to the State Highway 121 frontage. This phase
will encompass from the State Highway 121 bridge over State Highway 26
east to Texan Trail and the section of Bass Pro currently under
construction south of Embassy Suites Hotel.This phase will keep the
existing trees, enhance the plantings, add irrigation, and power to the
medians for Christmas decor. Please see attached proposal.
Staff recommends approval.
SCHLlqlFIAKROL L NS
EL
PARKH I LLSM ITH &COOPER
EXHIBIT A
Scope of Services
Grapevine, Texas
Phase VI — SH 26 at Texas Trail to SH121 frontage road - Landscape Enhancements
TXDOT Green Ribbon Project
1. Scope of Project
255 N, center St, Suite 200
Arlington, Texas 76011
817.649.3216
September 30, 2018
The project consists of the Preliminary Design and construction Documents for landscape improvements. The City
of Grapevine is planning and developing a multi -phase project that consists of landscape improvements and
gateway signage within the TxDOT R.O.W. The areas of the improvements include SH 26, SH 114, SH 360, FM
2499 and 1-635. The primary purpose of these projects is to announce the arrival into the city of Grapevine,
which is bordered by DFW Airport and six other cities and to set an identity for the Grapevine streetscapes. The
sense of arrival will be reinforced by the use of landscape elements (shrubs, ornamental grasses, trees), irrigation
Green Ribbon funded items) and possible unfunded items such as planter pots at key points along the medians.
Phase 6 will enhance the Entertainment District along SH 26 stretching from The Gaylord and Great Wolf Lodge
down to Grapevine Mills Mall to strengthen Grapevine's streetscape identity in this important corridor within the
City.
The scope of work (basic services) consists of the following per TxDOT format:
Landscape planting design/layout
Irrigation design/layout
Electrical Service design for irrigation
Environmental Compliance -
1. Scope Development Tool
2. Biological Evaluation Form
3. PCR for Historical Studies
The project budget for construction exclusive of fees for professional services will be approximately $1,500,000. If
the project budget is modified during the course of the project, related professional services fees will be adjusted
proportionately. No adjustments will be made to budget or fees without prior written approval by the Owner.
2. Base Sheet Preparation
The City of Grapevine has provided digital files which will be applied to this project to set up the base drawings.
There will be no Topographic Survey or existing utility information provided by Schrickel, Rollins/PSC (Consultant).
Approximate location of existing trees will be located by aerial photography. Deed or boundary research will not be
provided, nor will boundary lines or right of way line ties. Right of way lines will be provided by the City. city of
Grapevine plans will be shown and identified by objects located above ground.
3. Review Existing Plans
Collect and review applicable existing plans and studies relevant to the project area to define preliminary issues, to
identify conflicting findings, and to identify supplemental data requirements. This effort will include a review of the
existing corridor master plan, roadway improvement plans by TxDOT, and related ordinances.
x:1PENDING PROJECT NUMBERID 1 _5RA1Grapevine\TxDOT Green Ribbon - Ph VI1Fee Proposal\Architectural Letter
Agreement - TxDOT Green Ribbon - Phase VI rev.docm
Abilene Albuquerque Amarillo Arlington Austin EI Paso Frisco Las Cruces Lubbock Midland team-psc.com
Page 2
4. Data Gathering/Field Observation
The Landscape Architect will perform a detailed site inventory and photo documentation of existing conditions,
including existing infrastructure and existing development adjacent to the site. City staff will help locate existing
utilities and irrigation service within the proposed landscape area.
5. Preliminary Design
The Landscape Architect will prepare the Preliminary Design for this phase of the project based on the project
budget.
The Landscape Architect will hold a maximum of three (3) meetings with the CITY's representative and other
designated representatives throughout the Preliminary Design development to communicate progress and discuss
pertinent issues. The Preliminary Design will be revised at the direction of the CITY's representative. A rough opinion
of probable cost will be prepared at the completion of the Preliminary Design.
The Preliminary Design will consist of an opinion of probable cost and an overall plan view.
6. Construction Documents
Based on the approved Preliminary Design and any further adjustments in the scope and quality of the project or
in the construction budget authorized by the CITY, construction documents consisting of drawings and
specifications will set forth in detail the requirements for the construction of the project. The Landscape Architect
will advise the CITY's representative of any adjustments to previous opinions of construction cost indicated by
changes in requirements or general market conditions.
The Landscape Architect will submit documents and opinions of construction cost to the CITY's representative at
intervals of 60 and 90% of completion for review. The CITY's representative will respond with written comments
advising any changes to be made. Specifications will be written to reference TxDOT standard specifications.
The Landscape Architect will prepare a list of construction bid items and compute estimated quantities. The opinion
of probable cost of construction will be computed based on current unit prices and estimated quantities.
The Landscape Architect will provide general notes, specifications and special provisions, which are applicable to
the project.
7. Bidding
The Landscape Architect will provide/perform the following Bidding Services.
A. The Landscape Architect will attend the Prebid conference if requested.
B. Assist CITY staff in preparing the advertisement for bids.
C. Answer questions from Bidders and prepare addenda as necessary.
D. Assist CITY as required in opening bids.
E. Provide bid tabulations and bid analysis as required by TxDOT.
F. Evaluate the lowest bidder. Bid evaluation will include the contractor's:
1. Past work history;
2. Financial resources; and
3. Physical resources to produce the project.
G. A summary of the bid analysis will be provided to CITY for use in selection and award of the construction
contract.
H. Compensation for Bidding shall be approximately three (3%) percent of the lump sum fee shown in Item
13 - Fees.
Page 3
8. construction Administration
The Landscape Architect will provide/perform the following Construction Administration services. Said services to
be provided after execution of a contract between CITY, TxDOT and the Contractor selected by TxDOT. The
Landscape Architect will provide information relating to review of submittals, shop drawings, and requests for
information.
A. Landscape Architect will provide/perform the following Construction Administration services:
1. A total of three (3) meetings/site visits with owner/contractor including:
a. Preconstruction Conference.
b. Field observation/construction progress shall be provided for the purpose of ascertaining
for the CITY that the work is in substantial or general conformance with the contract
documents and design intent;
i. Should nonconforming or defective work be observed, the Landscape Architect will
endeavor to immediately inform the CITY's representative that conforming or remedial
action is required.
ii. A schedule of key construction observation visits will be developed for approval and
reference by CITY.
iii. Conduct coordination meetings with contractors, TxDOT inspection personnel, and
CITY representative to discuss strategy, problem areas, progress, and any required
coordination. Prepare a summary of these meetings and distribute them to both CITY
and the contractor.
C. Placement and layout of improvements;
d. Field observation/construction progress;
2. Review submittal information for the purpose of ascertaining conformance with the design intent
and construction documents.
3. Provide written responses to requests for information or clarification.
4. Prepare and process change orders, if required.
5. Assist CITY in conducting the substantial completion and final completion observations.
6. When complete, recommend final acceptance of work.
B. Landscape Architect's status during construction:
Landscape Architect will not be responsible for Contractor's means, methods, techniques, sequences,
procedures or schedules of construction or the safety precautions and programs incident hereto.
Landscape Architect will not be responsible for Contractor's failure to perform or furnish the work in
accordance with the construction documents. Landscape Architect will not be responsible for any delays
in the execution of the work caused by the Contractor.
9. Optional Additional Services
The Landscape Architect will provide services not identified in this Basic Scope of Services upon receipt of
authorization from the CITY's representative. Additional Services will be provided on an hourly rate basis with a
mutually agreed "not to exceed" total. Such Additional Services may include the following or other services:
Design Phase
A. Topographic Survey
B. Location of underground utilities, SUE.
C. Establishment of the boundary lines and Right of Way Lines.
D. Design of facilities beyond the original scope and/or budget identified in the description of services.
E. Design of Signalization Systems and/or traffic studies.
F. Representation in arbitration, mediation, litigation, depositions or similar legal processes.
Page 4
G. Environmental assessment or environmental impact study.
H. Permits
I. Public / Stakeholder meetings
J. SWPPP
Construction Phase
A. Preparation of Change orders as required which expand the original Scope of Services.
B. Site observation Visits.
10. Exclusions
The following services are not included in the contract:
A. Geotechnical Testing and Recommendations.
B. Drainage, Hydrology and Hydraulics Studies.
C. Right -Of -Way Map
D. Parcel Information
E. Deeds and/or easements
F. Title Insurance Policies
G. Coordination with FEMA and USAGE
H. Value Engineering
I. Letters of Authority
J. Bonding & Insurance
11. Reimbursable Expenses
The following items, if provided, shall be considered reimbursable or additional to this contract.
A. Permit or filing fees.
B. Printing and other reproduction costs beyond those set forth in this contract.
C. Special courier services.
D. Review and inspection fees related to Texas Department of Licensing and Regulations.
12. Services Provided by the owner
The City will provide the following services in the performance of the project.
A. Provide any existing data the City has on file concerning the project, if available.
B. Provide any available as -built plans for existing facilities, if available.
C. Assist the Consultant, as necessary, in obtaining any required data and information from local utility
companies.
D. Provide Standard City Details and Specifications in digital format.
E. Assist the Consultant by requiring appropriate utility companies to expose underground utilities within the
right-of-way or easements, when required.
F. Give prompt written notice to the Consultant whenever City observes or otherwise becomes aware of any
development that affects the scope or timing of the Consultant's services.
Page 5
G. The City will secure the services of an independent laboratory for Construction Phase Testing.
H. The City will assign with a staff person who will serve as the project manager, liaison with TXDOT, and
Local Government Representative who will manage the project and coordinate the project with TXDOT.
13. Fees
A. Basic Professional Planning and Design Services including:
Based on a construction budget of approximately $1,000,000)
Construction Documents
Base Preparation 31500.00
60% 241750.00
90% 26,750.00
Final 15,500.00
Bidding 2,500.00
Meetings (2) Required — 1,500.00
Construction Administration 4,250.00
Reimbursable Expenses 250.00
Environmental Documentation for TxDOT 91200.00
Electrical Service for Primary Power 5,500.00
Subtotal Basic Services 945700.00
B. Optional Additional Services — (1) (upon request)
Bass Pro Drive Landscape and Irrigation $ 5.500.00
The Basic Planning and Design Services fee of $94,700. 00 is for the described project with a maximum Construction
Budget of approximately $1,600,000.00. The Basic Services fee shall be increased or decreased proportionally
based on the Construction Budget authorized by the City. The proposed fee will be adjusted if the budget is
increased by more than 10% or decreased by less than 10% of the Construction Budget stated herein.
Sincerely,
SCHRICK L ROLLINS/ SC (A/E)
By
is Baxter, RLA
Director of Business Development
CITY OF GRAPEVINE (OWNER)
Accepted By:
Title:
Date:
IN DUPLICATE
Enclosures
The Texas Board o f A rchite ctural Examiners, P.O. Box 72337, Austin, Texas 78711-233 7 or 333 Guadalupe, Suite
2-350, Austin, Texas 78707-3942, (572) 305-9000, www.tbae.state.tx.us has jurisdiction over complaints regarding
the professional practices of persons registered as landscape architects in Texas.
L141 JI ROLLNS
EL
PAR KH I LLSM ITH &CooPE R
Client: City of Grapevine
Agreement Date:
CLASSIFICATION
SUPPORT STAFF
Engineering Student
Design Student
Landscape Architect Student
Interior Design Student
SUPPORT STAFF II
E ngi nee ring Technician
Engineering Student
Design Technician
CADD
Survey Technician
Administrative Assistant
Project Assistant
Word Processor
File Specialist
SUPPORT STAFF III
Engineering Technician
Design Technician
CADD
Administrative Assistant
Project Assistant
PROFESSIONAL LEVEL I
Mechanical & Electrical
Civil & Structural
Architect
Architect Intern
Landscape & Interior
Interior Design Intern
Landscape Architect Intern
Planner
Survey Technician
Technologist
Resident Project Representative
Hourly Rate Schedule
January 1, 2019 through December 31, 2019
HOURLY
CLASSIFICATION
RATE
60.00
143.00
113.00
117.00
117.00
117.00
112.00
255 N. Center St. Suite 200
Arlington, Texas 76011
817,649.3216
Project: Grapevine - Green Ribbon Phase VI
Location:
PROFESSIONAL LEVEL II
Mechanical & Electrical
Civil & Structural
Architect
Architect Intern
Landscape & Interior
Design Intern Landscape
Architect Intern
Technologist
Resident Project Representative
Clerical Supervisor
PROFESSIONAL LEVEL III
Mechanical & Electrical
Civil & Structural
Architect
Architect Intern
Landscape & Interior
Interior Design Intern
Landscape Architect Intern
Technologist
Resident Project Representative
PROFESSIONAL LEVEL IV
Mechanical & Electrical
Civil & Structural
Architect
Professional Architect
Project Architect
Landscape & Interior
Professional Landscape Architect
Professional Interior Designer
Project Landscape Architect
Project Interior Designer
Technologist
Resident Project Representative
HOURLY
RATE
133.00
132.00
127.00
118.00
158.44
155.00
145.00
130.00
187.00
184.00
171.00
142.00
CLASSIFICATION
PROFESSIONAL LEVEL V
Mechanical & Electrical
Civil & Structural
Architect
Senior Architect
Landscape & Interior
Project Manager
Senior Landscape Architect
Senior Interior Designer
Resident Project Representative
PROFESSIONAL LEVEL VI
Mechanical & Electrical
Civil & Structural
Architect
Landscape & Interior
Studio Leader
Senior Project Manager
Senior Practice Leader
Surveyor
Resident Project Representative
PROFESSIONAL LEVEL VII
Mechanical & Electrical
Civil & Structural
Architect
Landscape & Interior
Operations Director
Sector Director
HOURLY
RATE
229.00
224.00
209.00
172.00
259.00
248.00
235.00
208.00
27s.00
260.00
233.00
Expenses: Reimbursement for expenses as listed, but not limited to, incurred in connection with services, will be at cost plus 15 percent for items such as:
1. Maps, photographs, postage, phone, reproductions, printing, equipment rental, and special supplies related to the services.
2. Consultants, soils engineers, surveyors, contractors, and other outside services.
3. Rented vehicles, local public transportation and taxis, road toll fees, travel, and subsistence.
4. Special or job -specific fees, insurance, permits, and licenses applicable to work services.
5. Mileage at IRS -approved rate.
Rate for professional staff for legal proceedings or as expert witnesses will be a rate one -and -a -half times these Hourly Rates. Excise and gross receipt taxes, if any,
will be added as an expense.
Foregoing Schedule of Charges is incorporated into the Agreement for Services provided, effective January 1, 2019 through December 31, 2019.
After December 31, 2019, invoices will reflect the Schedule of Charges currently in effect.
ORDINANCE NO. 2019-063
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, APPROPRIATING $94,700 FROM THE
QUALITY OF LIFE FUND AND TRANSFERING FUNDS TO
THE GRANT FUND FOR LANDSCAPE ARCHITECTURE
SERVICES FOR THE STATE HIGHWAY 26 GREEN RIBBON
PROJECT - PHASE VI; AND PROVIDING AN EFFECTIVE
DATE
WHEREAS, a Master Agreement between the City of Grapevine and the State of
Texas was adopted by Resolution No. 2000-60 on November 21, 2000 and the agreement
states the general terms and conditions for transportation projects developed through this
Local Transportation Project Advance Funding Agreement; and
WHEREAS, the Texas Transportation Commission passed Minute Order 115550,
that provides for the development of, and funding for, landscape improvements to State
Highway 26 at Texan Trail to State Highway 121 frontage road; and
WHEREAS, the landscape architecture firm of Schrickel Rollins and Associates,
Inc. (dba Schrickel Rollins/Parkhill Smith & Cooper) has designed Phases I thru V of this
project; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
ordinance have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this ordinance to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine approves the
appropriation of $94,700.00 in the Quality of Life Fund to be transferred to the Grant Fund
for the Landscape and Signage Master Plan and construction documents for the State
Highway 26 Green Ribbon Project - Phase VI.
Section 3. That the terms and provisions of this ordinance shall be deemed to be
severable, and that if the validity of any section, subsection, word, sentence or phrase
shall be held to be invalid, it shall not affect the remaining part of this ordinance.
Section 4. The fact that the present ordinances and regulations of the City of
Grapevine, Texas are inadequate to properly safeguard the health, safety, morals, peace
and general welfare of the public creates an emergency which requires that this ordinance
become effective from and after the date of its passage, and it is accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 15th day of October, 2019.
APPROVED:
William D. Tate
Mayor
ATTEST:
Shawna Barnes
Assistant City Secretary
APPROVED AS TO FORM:
City Attorney
Ordinance No. 2019-063 2
A \-qE GRAPEVINE GATEWAYS &
LANDSCAI'E ENHANCEMENTS - 1: 1, .
MAY 2019
1
r.4`7•,i 'r . 1C t .:. '+, , 4or `• •.;
tK ...6 . i
r
w
z
J
2
U
H
Q
w
z
J
2
U
H
Q
A&AL' :
1l
rT
ui
m
J— ----------
f2
y --- - __---------
A i. v
r
LEGEND
MEDIAN NOSE TREATMENT
ORNAMENTAL PLANTING `—
TURF
1 2 3 4 5
LNINKROLLINS EL
PARKH I LLSM ITH &COOPER
PHASE VI
SCHEMATIC PLAN
CIN OF GRAPEVINE
GREEN RIBBON PROJECT
iij
STATE HYW 26 FROM TEXAS TRAIL
TO STATE HWY 121 FRONTAGE RD
LANDSCAPE ENHANCEMENTS
KEY PLAN
79 150' 300'
NO DATE DESCREPTION
ISSUING OFFICE: ARLINGTON PROJECT ND: 6377.78
Texas Department of TransportaHon
Cry 2066
DRAWN: SCALE:
CHECKED: PSC JOB NO:
FEV. RD-
DIV- No. FEDERAL AND PROJECT NO.
6
STATE: DIST COUNTY HIGHWAY NO.
TEXAS FTW TARRANT HWY 26
CONTROL SECTION JOB SHEET NO.
01