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HomeMy WebLinkAbout2005-06-07 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, JUNE 7, 2005 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 7:00 P.M. CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 3rd day of June, 2005 at 5:00 p.m. c4.r.zeci, 2(17eeei Linda Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 7th day of June, 2005 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:03 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to the closed session under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. ADJOURNMENT 06/07/05 Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the meeting at 7:45 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of June, 2005. APPROVED: 4C;i4" William D. Tate Mayor ATTEST: sow Linda uff /771-4-af City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, JUNE 7, 2005 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member Darlene Freed CITIZEN COMMENTS NEW BUSINESS 1. Consider Change Order No. 2 to Fiscal Year 2003 Utility Project and take any necessary action. 2. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 16 Parks & Recreation relative to the student ex-officio member of the Parks & Recreation Advisory Board and take any necessary action. 3. Consider award of a landscape design services contract for the medians on Texan Trail and take any necessary action. 4. Consider a contract authorizing the replacement of windows at the Wallis Building and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 5. Consider authorizing the purchase of a portable centrifugal pump and authorizing the rejection of all bids for a trailer mounted generator. Public Works Director recommends approval. 6. Consider rejecting all bids received for the remodel of the dormitory at Fire Station No. 1. Public Works Director recommends approval. • 7. Consider canceling the August 2, 2005 City Council meeting to allow City Council participation in the National Night Out neighborhood programs. City Manager recommends approval. 8. Consider the minutes of the May 17 and 24, 2005 City Council meetings. City Secretary recommends approval as published. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 3rd day of June, 2005 at 5:00 p.m. c Linda Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of June, 2005 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:32 p.m. INVOCATION Council Member Freed delivered the Invocation. ITEM 1. CHANGE ORDER NO. 2 FISCAL YEAR 2003 UTILITY PROJECT Public Works Director Matt Singleton requested approval of Change Order No. 2 to Fiscal Year 2003 Utility Project in the amount of $23,875.00. The City has an existing 6-inch sanitary sewer line crossing Church Street from east to west and continuing west across the property located at 614 South Church Street. The existing line is located beneath the home at this address. The property owner has dedicated a 10-foot wide easement along the south property line to allow for the relocation of the line. Mayor Pro Tem Ware, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 06/07/05 ITEM 2. ORDINANCE, AMEND CHAPTER 16 PARKS & RECREATION ADVISORY BOARD Parks & Recreation Director Doug Evans requested approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 16 Parks & Recreation relative to the student ex-officio member of the Parks & Recreation Advisory Board. The amendment would provide that the student be a resident of Grapevine and be appointed for a minimum of one year and a maximum of two years. Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2005-42 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 16 PARKS AND RECREATION RELATIVE TO THE STUDENT EX-OFFICIO MEMBER OF THE PARKS AND RECREATION BOARD; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING EFFECTIVE DATE ITEM 3. AWARD LANDSCAPE DESIGN SERVICES CONTRACT, TEXAN TRAIL Parks & Recreation Director Evans recommended approval of the award of a landscape design services contract for the medians on Texan Trail to La Terra Studio, Inc. in the amount of $47,200.00. The design will be low maintenance and have a low water requirement. Council Member Spencer, seconded by Council Member Stewart, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 4. AWARD CONTRACT, WALLIS BUILDING REPLACEMENT WINDOWS Assistant Convention & Visitors Bureau Executive Director George Kakos recommended approval of a contract for the replacement of 49 outside window sills, two door frames and painting of the exterior wood at the Wallis Building to Parkway Construction in the amount of$35,772.00. 2 06/07/05 Council Member Freed, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 5. Authorize Purchase Portable Centrifugal Pump Public Works Director recommended approval of the purchase of a portable centrifugal pump from Hertz Equipment Rental in the amount of$36,285.00 and approval to reject all bids received for a trailer mounted generator. Motion by Council Member Johnson, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 6. Reject All Bids Received, Remodel of Fire Station No. 1 Dormitory Public Works Director recommended approval to reject all bids received for the remodel of the dormitory at Fire Station No. 1 as neither bid received met the specification requirements. Motion by Council Member Johnson, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 7. Cancel August 2, 2005 City Council Meeting City Manager recommended approval to cancel the August 2, 2005 City Council meeting to allow City Council participation in the National Night Out neighborhood programs. Motion by Council Member Johnson, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: 3 06/07/05 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed . Nays: None Item 8. Consideration of Minutes City Secretary recommended approval of the minutes of the May 17 and 24, 2005 City Council meetings as published. Motion by Council Member Johnson, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the meeting at 7:45 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of June, 2005. APPROVED: 4C541""" William D. Tate Mayor ATTEST: Linda uff City Secretary 4