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HomeMy WebLinkAbout2005-07-05 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, JULY 5, 2005 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and po:_tod on this the 1st day of July, 2005 at 5:00 p.m. (*tad Linda Huff -4e City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 5th day of July, 2005 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow Acting City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:00 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. Acting City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager pursuant to Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. 07/05/05 ADJOURNMENT APMA Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:22 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of July, 2005. APPROVED: William D. Tate Mayor ATTEST: row Lind. Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, JULY 5, 2005 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member C. Shane Wilbanks CITIZEN COMMENTS PRESENTATIONS 1. Present the results of Parks & Recreation Citizen Survey. 2. Present the proposal for renaming of Grapevine Lake parks roads. NEW BUSINESS 3. Consider accepting the bid received for the sale of the historic Deacon House at 204 South Dooley Street and take any necessary action. 4. Consider a resolution directing publication of a Notice of Intention to issue Certificates of Obligation for improvements to Lake Parks and take any necessary action. 5. Consider a resolution expressing intent to finance expenditures to be incurred for improvements to Lake Parks and take any necessary action. 6. Consider a resolution to participate in a State Boating Access Program for a high water boat ramp and restroom facility at Katies Woods and take any necessary action. 7. Consider Change Order No. 1 to the Lake Parks Improvements Design Contract and take any necessary action. 8. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-26 Speed Limits-Schedule for Certain Public Streets and Ways to update speed limits on various streets and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 9. Consider renewal of Bid 189-2004 Mowing Services-Park Areas at Lake Grapevine Annual Contract. Parks & Recreation Director recommends approval. 10. Consider authorizing an interlocal agreement for Automated Fingerprint Identification System (AFIS). Police Chief recommends approval. 11. Consider renewal of Bid 155-2003 Curb and Gutters Construction Services to Green Scaping as primary, North Texas Coring as secondary and Manning Concrete as tertiary vendors. Public Works Director recommends approval. 12. Consider authorizing the purchase of fire hose and appliances from Casco, Industries. Acting Fire Chief recommends approval. 13. Consider renewal of Bid 127-2002 Lamps and Lamp Components Annual Contract to American Light. Administrative Services Director recommends approval. 14. Consider renewal of Bid 120-2002 Tree Maintenance Services Annual Contract to TruGreen ArborCare. Parks & Recreation Director recommends approval. 15. Consider renewal of an annual contract for Police Department Uniform Cleaning Services. Police Chief recommends approval. 16. Consider renewal of Bid 121-2002 Material Disposal Services Annual Contract to Airport Sand and Gravel as primary contractor and Shred-Tech dba Sego, Inc. as secondary contractor. Public Works Director recommends approval. 17. Consider the minutes of the June 21, 2005 City Council meetings. City Secretary recommends approval as published. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 1st day of July, 2005 at 5:00 p.m. / _ Lin•a Huff // City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th day of July, 2005 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow Acting City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:45 p.m. INVOCATION Council Member Wilbanks delivered the Invocation. ITEM 1A. CITIZENS COMMENTS, MS. LISA MCCOLLOM Ms. Lisa McCollom, 1701 Dunn Court, addressed the City Council regarding the possibility of turning Katies' Woods into a fee park and have a gatekeeper responsible for the upkeep of the park. ITEM 1. PRESENTATION, PARKS & RECREATION CITIZEN SURVEY Parks & Recreation Director Doug Evans highlighted the results of the Parks & Recreation Citizen Survey that was conducted by telephone by the National Service Research. A total of 400 surveys were completed. The significant findings in the survey indicate that almost half of the citizens in Grapevine visit parks and/or recreation facilities on a weekly basis. The most frequently visited parks and facilities are the Community Activities Center, Dove Park, Parr Park, Botanical gardens, hike and bike trails, Meadowmere Park and Oak Grove 07/05/05 Park. Also, a majority of citizens, 85% to 95% rated the maintenance of the parks as excellent or good. There was no action taken by the City Council. ITEM 2. PRESENTATION, GRAPEVINE LAKE PARKS ROADS Parks & Recreation Director Evans reviewed the proposal for renaming of Grapevine Lake parks roads. In an effort to facilitate easier access for visitors and public safety personnel, Staff is recommending changing the names of the roads at the lake parks from Park Road 1, 2, 3, 4, etc. to proper names. Staff from the Police, Fire, Development Services and Parks & Recreation Departments have met to review and discuss this issue. Council expressed support for naming the park roads with brief discussion relative to Staff revisiting the proposed wine/grape related names for Silverlake campgrounds. There was no action taken by the City Council. ITEM 3. ACCEPT BID, SALE OF HISTORIC DEACON HOUSE Development Services Director H. T. Hardy recommended approval of accepting the bid from Ms. Diann Neal in the amount of $190,211.56 for the sale of the historic Deacon House at 204 South Dooley Street. The minimum bid price for the home was set at low $190,000.00. Motion by Council Member Stewart, seconded by Council Member Johnson, to accept the bid of$190,211.56 for the Deacon House prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 4. RESOLUTION, AUTHORIZE PUBLICATION OF NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION Administrative Services Director Bill Gaither recommended approval of a resolution directing publication of a Notice of Intention to issue Certificates of Obligation in the amount of$2,070,000.00 for improvements to Lake Parks. The notice will be published July 20 and July 27, 2005 with the sale set for August 16, 2005. Motion by Council Member Johnson, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 2 07/05/05 RESOLUTION NO. 2005-30 A RESOLUTION RELATING TO THE GIVING OF NOTICE OF INTENTION TO ISSUE CITY OF GRAPEVINE, TEXAS COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION, SERIES 2005A AND PROVIDING AN EFFECTIVE DATE ITEM 5. RESOLUTION, REIMBURSEMENT OF EXPENDITURES, IMPROVEMENT TO LAKE PARKS Administrative Services Director Gaither recommended approval of a resolution expressing intent to finance expenditures to be incurred for improvements to Lake Parks. The Lake Parks construction program will include cabins, boat docks, parking facilities and various other facilities in the newly acquired lake parks as authorized by the City Council. The sale of the Certificates of Obligation is planned for August 16, 2005, depending on market conditions. The total amount of the sale is estimated at $2,070,000. This resolution allows for expenditures related to the purchase between the date of sale and 60 days prior to the sale, which authorizes subsequent reimbursement from the debt issuance proceeds. Motion by Mayor Pro Tern Ware, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2005-31 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS EXPRESSING INTENT TO FINANCE EXPENDITURES TO BE INCURRED FOR LAKE PARKS AND PROVIDING AN EFFECTIVE DATE ITEM 6. RESOLUTION, PARTICIPATION IN STATE BOATING ACCESS PROGRAM HIGH WATER BOAT RAMP Parks & Recreation Director Evans recommended approval of a resolution to participate in a State Boating Access Program with the Texas Parks and Wildlife Department for the development of a high water boat ramp, restroom facility and extension of the existing low water ramp at Katies Woods. The proposed City matching contribution to the estimated $506,540 project is $126,635, which is 25% of the total cost of the project. A total of $150,000 was budgeted in the Gaylord Texan Tax Increment Finance District (TIF)for the construction of the ramp and this can be utilized as the City's match in the grant. Staff recommends that no additional parking be constructed at Katie's Woods as there will be sufficient parking available in the existing parking lot. 3 07/05/05 Motion by Council Member Spencer, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2005-32 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO MAKE APPLICATION TO THE TEXAS PARKS AND WILDLIFE DEPARTMENT FOR A GRANT FOR THE DEVELOPMENT OF A BOAT RAMP, RESTROOM AND SUPPORTING FACILITIES AND PROVIDING AN EFFECTIVE DATE ITEM 7. CHANGE ORDER NO. 1 LAKE PARKS IMPROVEMENTS DESIGN CONTRACT Assistant Director of Parks & Recreation Joe Moore recommended approval of Change Order No. 1 to the Lake Parks Improvements Design Contract with Carter& Burgess in the amount of$27,900.00. The additional fees to the original contract of$110,020.00 are for changes to the construction document set and the business plan to accommodate and pow expand of the project budget and associated meetings/reviews. Motion by Council Member Johnson, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 8. ORDINANCE, AMEND CHAPTER 23 TRAFFIC Manager of Traffic Ramana Chinnakotla recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-26 Speed Limits-Schedule for Certain Public Streets and Ways to remove conflicting or outdated speed limits on specific streets, set new speed limits on other streets and remove portions of the code pertaining to streets that no longer exist. Motion by Council Member Spencer, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 4 07/05/05 ORDINANCE NO. 2005-53 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 23 TRAFFIC, SECTION 23-26 SCHEDULES FOR CERTAIN PUBLIC STREETS AND WAYS, ALTERING THE PRIMA FACIE SPEED LIMITS ESTABLISHED FOR VEHICLES UNDER THE PROVISIONS OF SECTIONS 167 AND 169 OF ARTICLE XIX, R.C.S. 6701 d, UNIFORM ACT REGULATING TRAFFIC ON HIGHWAYS, UPON THE BASIS OF AN ENGINEERING AND TRAFFIC INVESTIGATION UPON CERTAIN STREETS AND HIGHWAYS, OR PARTS THEREOF, WITHIN THE CORPORATE LIMITS OF THE CITY OF GRAPEVINE AS SET OUT IN THE ORDINANCE; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 9. Renew Bid 189-2004 Mowing Services-Park Areas at Lake Grapevine Annual Contract Parks & Recreation Director recommended approval of the renewal of Bid 189-2004 Mowing Services-Park Areas at Lake Grapevine Annual Contract to TruGreen LandCare. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 10. Authorize Interlocal Agreement, Automated Fingerprint Identification System IAFIS) 5 07/05/05 Police Chief recommended approval of an interlocal agreement for Automated Fingerprint Identification System (AFIS) with the cities of North Richland Hills, Bedford, Euless, and Hurst. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 11. Renew Bid 155-2003 Curb and Gutters Construction Services Public Works Director recommended approval of the renewal of Bid 155-2003 Curb and Gutters Construction Services to Green Scaping as primary, North Texas Coring as secondary and Manning Concrete as tertiary vendors. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None WNW Item 12. Authorize Purchase of Fire Hose and Appliances Acting Fire Chief recommended approval of the purchase of fire hose and appliances from Casco, Industries in the amount of $32,255.00. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 13. Renew Bid 127-2002 Lamps and Lamp Components Annual Contract Administrative Services Director recommended approval of the renewal of Bid 127-2002 Lamps and Lamp Components Annual Contract to American Light. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 6 07/05/05 Item 14. Renew Bid 120-2002 Tree Maintenance Services Annual Contract Parks & Recreation Director recommended approval of the renewal of Bid 120-2002 Tree Maintenance Services Annual Contract to TruGreen ArborCare. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 15 Renew Annual Contract, Police Department Uniform Cleaning Services Police Ch;6f recommended approval of the renewal of an annual contract with Metro Cleaners for Pclice Department Uniform Cleaning Services. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recomm9n:aed prevailed by the following vote: Ayos: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 16. Renew Bid 121-2002 Material Disposal Services Annual Contract Public Works Director recommended renewal of Bid 121-2002 Material Disposal Services Annual Contract to Airport Sand and Gravel as primary contractor and Shred-Tech dba Sego, Inc. as secondary contractor. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 17. Consideration of Minutes City Secretary recommended approval of the minutes of the June 21, 2005 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ADJOURNMENT 7 07/05/05 Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:22 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of July, 2005. APPROVED: William D. Tate Mayor ATTEST: as—_1 Lin a uff f� City Secretary 8