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HomeMy WebLinkAbout2004-04-20 Joint Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, APRIL 20, 2004 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 6:45 P.M. CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 16th day of April, 2004 at 5:00 p.m. Lind Huff ft City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 20th day of April, 2004 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:01 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate turned the meeting over to Mayor Pro Tem Ware. Mayor Pro Tem Ware asked if there was any action necessary relative to the closed session. City Manager Roger Nelson requested authorization for the City Manager to sign a Letter of Agreement with the Westwood Group and Mr. Gary Hazelwood. 04/20/04 Council Member Spencer, seconded by Council Member Freed, offered a motion to approve as recommended for the City Manager to sign a Letter of Agreement with the Westwood Group and Mr. Gary Hazelwood. The motion prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Abstain: Tate & Stewart ADJOURNMENT Council Member Johnson, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 7:42 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 4th day of May, 2004. APPROVED: William D. Tate Mayor ATTEST: cy,44;14.) Linda Huff liele City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCIL & PLANNING & ZONING COMMISSION MEETING TUESDAY, APRIL 20, 2004 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Commissioner Chris Coy PRESENTATION 1. Mayor Tate to present a proclamation to the Grapevine Police Department Law Enforcement Explorer Post 178. JOINT PUBLIC HEARINGS 2. City Council and Planning & Zoning Commission to conduct a public hearing relative to Conditional Use Application CU04-11 filed by Glade Corners requesting a conditional use permit for the development of Phase II of the Glade Corners Retirement Community. The subject property is located at 400 Glade Road and is zoned "CN" Neighborhood Commercial District Regulations. END OF JOINT PUBLIC HEARINGS Planning & Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Joint City Council and Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 16th day of April, 2004 at 5:00 p.m. Lin a Huff litlo City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, APRIL 20, 2004 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CITIZEN COMMENTS PRESENTATION 3. Presentation by Deloitte & Touche of the City's annual audit for fiscal year ending September 30, 2003 in compliance with the City Charter, Article 3, Section 3.14. NEW BUSINESS 4. Consider a resolution accepting funds from the Grapevine Firefighter's Association for the purchase of play equipment and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 5. Consider an ordinance extending the moratorium on the acceptance, approval and issuance of permits for tow truck operators. Police Chief recommends approval. 6. Consider approval of the procurement of services for the repair of the East Outfall sanitary sewer line from Insituform Technologies Inc. and authorization for Staff to execute the required documents. Public Works Director recommends approval. 7. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 12 Health and Sanitation and authorizing a contract with Tarrant County for inspections. Development Services Director recommends approval. 8. Consider award of the Fire Department Uniforms Annual Contract to Lighthouse Uniforms as the sole source provider and approval of a resolution ratifying the initial purchase. Fire Chief recommends approval. 9. Consider award of Bid 181-2004E Horticultural Chemicals Annual Contract to the lowest and best bidders meeting specifications: Estes Inc.; BWI; UAP-Southwest; Red River Specialties; Green Industries; UAP-Timberland and Morris Grain. Staff recommends approval. 10. Consider the minutes of the April 6, 2004 City Council meetings. City Secretary recommends approval as published. Pursuant to the Texas Open Meetings Acts, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. PLANNING & ZONING COMMISSION RECOMMENDATIONS 11. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU04-11 (Glade Corners) and a subsequent ordinance, if applicable. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 16th day of April, 2004 at 5:00 p.m. Lin a Huff Ti 15f City Secretary AGENDA CITY OF GRAPEVINE SPECIAL BRIEFING SESSION PLANNING & ZONING COMMISSION TUESDAY, APRIL 20, 2004 AT 7:00 P.M. PLANNING & ZONING CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER WORK SESSION 1. Planning & Zoning Commission to conduct a briefing session to discuss items scheduled to be heard in the April 20, 2004 public hearing. ADJOURNMENT If you plan to attend this briefing session and you have a disability that requires special arrangements at the meeting, please contact the office of Development Services at (817) 410-3154 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et. seq. Acts of the 1993 Texas Legislature, the Planning and Zoning Commission Briefing Session Agenda was prepared and posted on this the 16th day of April, 2004 at 5:00 p.m. Lind Hu City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING & ZONING COMMISSION MEETING TUESDAY, APRIL 20, 2004 AT 7:30 P.M. PLANNING & ZONING COMMISSION CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET NEW BUSINESS 1. Consider Conditional Use Application CU04-11 (Glade Corners) and make a recommendation to the City Council. CONSIDERATION OF MINUTES 2. Consider the minutes of the March 23, 2004 Planning & Zoning Commission meetings and take any necessary action. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 16th day of April, 2004 at 5:00 p.m. Lind Huff Xief City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 20th day of April, 2004 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Herbert Fry Vice Chairman Chris Coy Member Betty "BJ" Wilson Member Rob Undersander Member Becky St. John Alternate constituting a quorum, with Commissioner Danette Murray and Commissioner Paul Jennings absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:43 p.m. INVOCATION Commissioner Coy delivered the Invocation. ITEM 1. PRESENTATION, GRAPEVINE POLICE DEPARTMENT LAW ENFORCEMENT EXPLORER POST #178 04/20/04 Mayor Tate presented a proclamation acknowledging the outstanding accomplishment of the Grapevine Police Department Law Enforcement Explorer Post #178 as winners of the 2004 1st Place Best Overall Agency in the State of Texas, and the 2004 2nd Place Best Overall Team. Team A consisted of Capt. Ryan Sayre, Sgt. Jordan Saffell, Brittany Hauk and Jon McCurdy; and Team B consisted of Lt Drew Jones, Sgt. Mary Shroyer, Zack Craddock and Billy Anderson. The competition consisted of 70 teams from over 30 law enforcement agencies from across the State competing in the 2004 Texas Law Enforcement Explorer Advisor Association (TLEEAA) Metroplex Explorer Competition at the University of Texas at Dallas. The post is coached by Detective Jim Childress and Sgt. Todd Dearing of the Grapevine Police Department, without whose leadership this post could not have achieved this outstanding result. ITEM 2. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU04-11 GLADE CORNERS Mayor Tate declared the public hearing open. Planner Ron Stombaugh reported Conditional Use Application CU04-11 had been filed by Mr. Lew Anderton of Glade Corners requesting a conditional use permit to amend the site plan approved by Ordinance No. 2002-49 to modify the design of Phase II of the Glade Corners Retirement Community. The subject property is located at 400 Glade Corners and is zoned "CN" Neighborhood Commercial District Regulations. The applicant proposes a timm total of 66 units in the Phase II development — 58 one bedroom units and eight two bedroom units. Mr. Jason Bramlett requested favorable consideration of the application. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak. City Secretary Huff reported the Commission and Council had been copied the one letter of support for the application. Commissioner Wilson, seconded by Commissioner Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Coy, Fry, Wilson, Undersander & St. John Nays: None Absent: Murray & Jennings Mayor Pro Tern Ware, seconded by Council Member Stewart, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 2 04/20/04 RECESS AND RECONVENE Mayor Tate announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. ITEM 3. PRESENTATION, FISCAL YEAR 2003 AUDIT Administrative Services Director William Gaither introduced Mr. Terry Kyle, of Deloitte & Touche, who presented their audit of the City's 2003 financial statements in compliance with the requirements of the City Charter, Article 3, Section 3.14. Mr. Kyle reported the opinion letter states that the financial statements of the City of Grapevine present fairly the financial position of the City. The opinion rendered is an "unqualified opinion", meaning that there were no material exceptions found to the fairness criteria under which the records were analyzed. The audit also includes an audit of the Tax Increment Financing Districts (TIF's 1 and 2) and a single audit of all Federal Grant Awards, which were also free of material exceptions. Council Member Stewart, on behalf of the Council Audit Committee, commended the City Staff for the excellent audit report. ITEM 4. RESOLUTION, ACCEPT FUNDS FROM GRAPEVINE FIREFIGHTER'S ASSOCIATION Parks & Recreation Director Doug Evans requested approval of a resolution accepting $16,605.00 from the Grapevine Firefighter's Association for the purchase of a piece of play equipment for installation at Parr Park. The funds were raised by the Grapevine Firefighter's Association to purchase the piece of play equipment that resembles a fire truck. Mr. Ed Stone, representing the Grapevine Firefighter's Association, stated the donation is made to the City in memory of Cole Ueckert, son of Grapevine Fireman Richard Ueckert and his wife, Kristen. Motion by Council Member Johnson, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2004-17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ACCEPTING FUNDS FROM THE GRAPEVINE FIREFIGHTER'S ASSOCIATION TO PURCHASE A PIECE OF PLAY EQUIPMENT FOR PARR 3 04/20/04 PARK IN MEMORY OF COLE UECKERT AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 5. Ordinance, Extend Moratorium, Tow Truck Operators Police Chief recommended approval of an ordinance extending the moratorium on the acceptance, approval and issuance of permits for tow truck operators through May 30, 2004. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2004-26 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, EXTENDING A MORATORIUM ON k..° THE ISSUANCE, ACCEPTANCE OR APPROVAL OF ANY PERMITS, OR APPLICATIONS FOR TOW TRUCK OPERATORS TO MAY 30, 2004, AT 11:59 P.M.; PROVIDING FOR A METHOD OF REPEAL OF THIS MORATORIUM; PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE AND DECLARING AN EMERGENCY Item 6. East Outfall Sanitary Sewer Line Repair Public Works Director recommended approval of the procurement of services for the repair of the East Outfall sanitary sewer line from Insituform Technologies Inc. in the amount of $292,090.50 and authorization for Staff to execute the required documents. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None pow 4 04/20/04 Item 7. Ordinance, Amend Chapter 12 Health and Sanitation, Authorize Contract with Tarrant County Development Services Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 12 Health and Sanitation and authorizing a contract with Tarrant County for health inspections. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2004-27 ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 12, HEALTH AND SANITATION; REPEALING CONFLICTING ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY NOT TO EXCEED TWO THOUSAND DOLLARS ($2,000.00) FOR EACH SEPARATE OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 8. Award Contract, Fire Department Uniforms Annual Contract, Resolution Ratifying Purchase Fire Chief recommended approval of the award of the Fire Department Uniforms Annual Contract to Lighthouse Uniforms in the amount of$19,623.15 as the sole source provider and approval of a resolution ratifying the initial purchase. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2004-18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE RATIFICATION OF STAFF PURCHASE OF FIRE DEPARTMENT UNIFORMS FOR THE FIRE DEPARTMENT AND AUTHORIZING THE CITY 5 04/20/04 MANAGER TO EXECUTE SAID CONTRACTS AND ., DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 9. Award Bid 181-2004E Horticultural Chemicals Annual Contract Staff recommended approval of the award of Bid 181-2004E Horticultural Chemicals Annual Contract to the lowest and best bidders meeting specifications: Estes Inc.; BWI; UAP-Southwest; Red River Specialties; Green Industries; UAP-Timberland and Morris Grain. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 10. Consideration of Minutes City Secretary recommended approval of the minutes of the April 6, 2004 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed None ITEM 11. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU04-11 GLADE CORNERS Chairman Oliver reported the Commission voted 7-0 for approval of Conditional Use Application CU04-11 filed by Glade Corners Retirement Center granting a conditional use permit to amend the site plan approved by Ordinance No. 2002-49 to modify the design of Phase I I of the Glade Corners Retirement Center. The property is located at 400 Glade Road and is zoned "CN" Neighborhood Commercial District Regulations. Council Member Freed, seconded by Mayor Pro Tem Ware, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2004-28 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE 6 04/20/04 NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU04-11, TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 2002-49 FOR A COMBINATION INDEPENDENT LIVING/PERSONAL CARE FACILITY FOR DEVELOPMENT OF PHASE II OF THE GLADE CORNERS RETIREMENT COMMUNITY IN A DISTRICT ZONED "CN" NEIGHBORHOOD COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:06 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 4th day of May, 2004. APPROVED: 4Zii""'" William D. Tate Mayor 7 04/20/04 ATTEST: Lin a Huff 4j City Secretary g._ 8