HomeMy WebLinkAbout2019-11-05 Regular Meeting * CITY OF GRAPEVINE, TEXAS
GEAR 'VINE, REGULAR CITY COUNCIL MEETING AGENDA
T E, x e s TUESDAY, NOVEMBER 5, 2019
GRAPEVINE CITY HALL, COUNCIL CHAMBERS
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
6:15 p.m. Dinner - City Council Conference Room
6:45 p.m. Call to Order of City Council Meeting - City Council Chambers
6:45 p.m. Executive Session - City Council Conference Room
7:30 p.m. Regular Meeting - City Council Chambers
CALL TO ORDER: 6:45 p.m. - City Council Chambers
EXECUTIVE SESSION:
1 . City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (Parks and Recreation and the 185 acres) pursuant
to Section 551 .072, Texas Government Code.
B. eliberate the deployment, or specific occasions for implementation, of
security devices at City Parks and Recreation Facilities pursuant to Section
551 .072, Texas Government Code.
C. Personnel relative to Fire Chief appointment, employment, and duties
pursuant to Section 551 .074, Texas Government Code.
D. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551 .087, Texas
Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 7:30 p.m. - City Council Chambers
2. Invocation: Council Member Leon Leal
3. Posting of the Colors and Pledges of Allegiance: Boy Scout Troop 168
CITIZEN COMMENTS
4. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments or on any other agenda item by completing a Citizen
Appearance Request form with the City Secretary. A member of the public may
address the City Council regarding an item on the agenda either before or during
the Council's consideration of the item, upon being recognized by the Mayor or
upon the consent of the City Council. In accordance with the Texas Open
Meetings Act, the City Council is restricted in discussing or taking action during
Citizen Comments.
PRESENTATIONS
5. Grapevine Sailing Club to present donation to Community Outreach Center.
6. Loyl Bussell from the Texas Department of Transportation to update Council on
regional transportation projects.
NEW BUSINESS
7. Consider a contract for a Guaranteed Maximum Price with Steele & Freeman, Inc.,
for the construction of the Animal Shelter and Adoption Center, Ordinance No.
2019-072 appropriating funds, and take any necessary action.
8. Consider Ordinance No. 2019-073 amending the Code of Ordinances Chapter 21
Taxation, Section 21-6 Homestead exemption for persons sixty-five years or older,
increasing the optional residence homestead exemption for persons at least 65
years of age from $60,000 to $75,000 of the appraised value, and take any
necessary action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
9. Consider the purchase of 17' fiberglass Santa Claus from Bronner's Commercial
Display. Convention and Visitors Bureau Director recommends approval.
10. Consider the renewal of an annual contract for financial system support services
with STW, Inc. Chief Financial Officer recommends approval.
11 . Consider an annual contract for Fire Department uniforms with Galls, LLC. Fire
Chief recommends approval.
City Council November 5, 2019 Page 2
12. Consider the renewal of an annual contract for emergency notification services
with Onsolve, LLC. Fire Chief recommends approval.
13. Consider an annual contract for cleaning, inspection and repair of Personal
Protective Equipment (PPE) with Lion Total Care. Fire Chief recommends
approval.
14. Consider the purchase of an irrigation upgrade for the Grapevine Golf Course from
Professional Turf Products, L.P. Golf Director recommends approval.
15. Consider the award of an informal request for quote for slide restoration for a water
slide at Dove Waterpark from The Slide Experts. Parks and Recreation Director
recommends approval.
16. Consider the renewal of an annual contract for portable restroom rental services
with United Rentals, Inc. Parks and Recreation Director recommends approval.
17. Consider Resolution No. 2019-032 accepting a financial grant from the Office of
the Governor for the National Incident Based Reporting System and Ordinance
No. 2019-074 appropriating funds. Police Chief, Fire Chief, and Chief Technology
Officer recommend approval.
18. Consider Amendment No. 2 to the agreement for engineering services with Kimley-
Horn &Associates, Inc. for the design and construction of the 635/121 Interchange
Project, and Ordinance No. 2019-075 appropriating funds. Public Works Director
recommends approval.
19. Consider the award of Request for Bid RFB 488-2019 for the Water Treatment
Plant Variable Frequency Drives (VFDs) on service pumps no. 1 and no. 4 to Plus
1 Services. Public Works Director recommends approval.
20. Consider the renewal of an annual contract for pavement marking services with
Stripe-A-Zone. Public Works Director recommends approval.
21 . Consider the purchase of LED fixtures for the Grapevine Public Library from
Facility Solutions Group. Public Works Director recommends approval.
22. Consider the minutes of the October 15, 2019 Regular City Council meeting. City
Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551 .001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
ADJOURNMENT
City Council November 5, 2019 Page 3
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551 ,
I hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City's website on November 1 ,
2019 by 5:00 p.m. oRa�EL
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Tara Brooks, TRMC, CRM
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City Secretary
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
This meeting can be adjourned and reconvened, if necessary, the following regular
business day.
City Council November 5, 2019 Page 4
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th
day of November, 2019 in the City Council Chambers, Second Floor, 200 South Main
Street, with the following members present:
William D. Tate
Darlene Freed
Sharron Rogers
Chris Coy
Duff O'Dell
Paul Slechta
Leon Leal
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, and with the following members of the City Staff:
Bruno Rumbelow
Jennifer Hibbs
Matthew C.G. Boyle
Tara Brooks
Call to Order
City Manager
Assistant City Manager
Assistant City Attorney
City Secretary
Mayor Tate called the meeting to order at 6:46 p.m.
Item 1. Executive Session
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
A. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (Parks and Recreation and the 185 acres) pursuant
to Section 551.072, Texas Government Code.
B. eliberate the deployment, or specific occasions for implementation, of
security devices at City Parks and Recreation Facilities pursuant to Section
551.077, Texas Government Code.
C. Personnel relative to Fire Chief appointment, employment, and duties
pursuant to Section 551.074, Texas Government Code.
D. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 6:49 p.m. The closed session ended at 7:27 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Sections 551.072, 551.077, 551.074 or 551.087.
City Manager Bruno Rumbelow requested pursuant to Section 551.072, City Council
authorize the acquisition of real property from the Estate of Joe L. Wright consistent with
the parameters discussed in Executive Session, and authorize the City Manager to
execute all associated documents and to take all other necessary action.
Motion was made to authorize the acquisition of real property from the Estate of Joe L.
Wright consistent with the parameters discussed in Executive Session, and authorize the
City Manager to execute all associated documents and to take all other necessary action.
Motion: Freed
Second: O'Dell
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
NOTE: City Council continued with the Regular portion of the Agenda in open session in
the City Council Chambers.
Mayor Tate called the regular meeting to order at 7:31 p.m.
REGULAR MEETING
Item 3. Postina of the Colors and Pledaes of Alleaiance
Boy Scout Troop 168 posted the colors and led the Pledges of Allegiance prior to the
invocation.
Item 2. Invocation
Council Member Leon Leal delivered the invocation.
Item 4. Citizen Comments feasibility
Joy Mayo, 2904 Kimball Court, Grapevine, spoke in favor of the Animal Shelter contract.
Gary Losada, 802 Dove Creek Trail, Southlake, requested Council vote for him for the
Tarrant County Appraisal District Board of Directors.
City Council November 5, 2019 Page 2
Nancy Snyder, 2848 Dove Pond Drive, Grapevine, spoke in favor of the Animal Shelter
contract.
Carl Coats, 3425 Spindletree Drive, Grapevine, spoke in favor of the Animal Shelter
contract.
PRESENTATIONS
Item 5. Grapevine Sailing Club to present donation to Community Outreach Center.
Nicolas Trevino with the Grapevine Sailing Club updated Council on the activities of the
Club and presented a donation of $2,730 to Police Chief Mike Hamlin and Community
Outreach Manager Haydee Hall. Donations were raised during the Gold Rush Regatta.
Item 6. Loyl Bussell from the Texas Department of Transportation to update Council on
regional transportation protects.
Public Works Director Bryan Beck introduced Loyl Bussell, Fort Worth District Engineer
with the Texas Department of Transportation who updated Council on TxDOT's winter
weather event response abilities, and the status of the State Highway 121, State Highway
114 Frontage Roads and the 635/121 Interchange projects. Mr. Bussell answered
questions from Council.
NEW BUSINESS
Item 7. Consider a contract for a Guaranteed Maximum Price with Steele & Freeman,
Inc., for the construction of the Animal Shelter and Adoption Center, Ordinance No.
2019-072 aDDroariatina funds. and take anv necessary action.
City Manager Rumbelow described the design and capacity of the proposed shelter and
stated it is in compliance with the Needs Assessment that was done in 2017. In
November 2017, voters approved a bond package of $3.9 million for the Animal Shelter.
During the design process and after discussions with the Animal Shelter Advisory
Committee and Facilities Committee the actual cost for construction will be $5.1 million.
The Fire Stations that were approved in the same bond package came in under budget
so the total projects are within the amount approved by the voters.
The Guaranteed Maximum Price requested and appropriated in Ordinance No. 2019-072
is for $3.9 million with an additional almost $800,000 in owner furnished items for the
project, plus the professional fees of $466,000.
Council discussed this item.
Motion was made to approve the contract for the Guaranteed Maximum Price for the
construction of the Animal Shelter and Adoption Center and Ordinance No. 2019-072
appropriating the funds.
Motion: Rogers
City Council November 5, 2019 Page 3
Second:
O'Dell
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
ORDINANCE NO. 2019-072
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS; APPROPRIATING $3,900,000 IN THE
CAPITAL PROJECT FUND 177 FOR THE PURPOSE OF
DESIGNING, CONSTRUCTING, IMPROVING,
RENOVATING, EXPANDING, EQUIPPING AND
FURNISHING THE GRAPEVINE ANIMAL SHELTER;
DECLARING AN EMERGENCY AND PROVIDING AN
Item 8. Consider Ordinance No. 2019-073 amending the Code of Ordinances Chapter
21 Taxation, Section 21-6 Homestead exemption for persons sixty-fiveyears or older,
increasing the optional residence homestead exemption for persons at least 65 years of
age from $60,000 to $75,000 of the appraised value, and take any necessary action.
Chief Financial Officer Greg Jordan reported that staff has reviewed the options for
providing tax relief to citizens over 65 years of age taking into account the impact of
Senate Bill 2 on future budgets. The proposed tax exemption to $75,000 will apply to the
2020 tax year. Mr. Jordan answered questions from Council.
Council discussed this item.
Motion was made to approve Ordinance No. 2019-073 amending the Code of Ordinances
increasing the optional residence homestead exemption for persons at least 65 years of
age from $60,000 to $75,000 of the appraised value.
Motion: Freed
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2019-073
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, INCREASING THE OPTIONAL
RESIDENCE HOMESTEAD EXEMPTION FOR PERSONS
WHO ARE AT LEAST 65 YEARS OF AGE PURSUANT TO
§11.13(D), TEXAS TAX CODE; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
City Council November 5, 2019 Page 4
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion. There were no requests to remove any items from the consent agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 9. Consider the purchase of 17' fiberglass Santa Claus from Bronner's Commercial
Display.
Convention and Visitors Bureau Director P.W. McCallum recommended approval of the
purchase of a Santa Claus to be placed on State Highway 26 at Texan Trail for a total
amount not to exceed $17,075.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 10. Consider the renewal of an annual contract for financial system support services
with STW, Inc.
Chief Financial Officer Jordan recommend approval of the renewal of the annual contract
for financial system support services for an annual estimated amount of $30,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 11. Consider an annual contract for Fire Department uniforms with Galls, LLC.
Fire Chief Darrell Brown recommended approval of the annual contract to purchase Fire
Department Uniforms for an estimated amount of $55,000.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
City Council November 5, 2019 Page 5
Nays: None
Approved: 7-0
Item 12. Consider the renewal of an annual contract for emergency notification services
with Onsolve, LLC.
Fire Chief Brown recommended approval of the renewal of the contract for emergency
notification services for an amount not to exceed $18,500.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 13. Consider an annual contract for cleaning, inspection and repair of Personal
Protective Equipment (PPE) with Lion Total Care.
Fire Chief Brown recommended approval of the agreement for cleaning, inspection and
repair of Personal Protective Equipment worn by Fire personnel in an estimated amount
of $20,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 14. Consider the purchase of an irrigation upgrade for the Grapevine Golf Course
from Professional Turf Products, L.P.
Golf Director Russell Pulley recommended approval of the purchase of an irrigation
upgrade for the Grapevine Golf Course for a total amount not to exceed $106,476. The
upgrade will include the update to the control system for the irrigation system.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
City Council November 5, 2019 Page 6
Item 15. Consider the award of an informal request for quote for slide restoration for a
water slide at Dove Waterpark from The Slide Experts.
Parks and Recreation Director Kevin Mitchell recommended approval of the award of the
informal request for quote for slide restoration for Dove Waterpark for an amount not to
exceed $20,980.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 16. Consider the renewal of an annual contract for portable restroom rental services
with United Rentals, Inc.
Parks and Recreation Director Mitchell recommended approval of an annual contract for
portable restroom rental services for an annual estimated amount of $100,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 17. Consider Resolution No. 2019-032 accepting a financial grant from the Office
of the Governor for the National Incident Based Reporting System and Ordinance No.
2019-074 appropriating funds.
Police Chief Hamlin, Fire Chief Brown, and Chief Technology Officer Tessa Allberg
recommended approval of the acceptance of the financial grant for the National Incident
Based Reporting System to allow for crime statistic reporting in compliance with House
Bill 11. The proposed ordinance will appropriate $338,757.34 in the Grant Fund.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
RESOLUTION NO. 2019-032
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE ACCEPTANCE
City Council November 5, 2019 Page 7
ON BEHALF OF THE CITY OF GRAPEVINE, TEXAS A
GRANT IN THE AMOUNT OF $338,757.34 FOR THE
PURPOSE OF PARTICIPATING IN THE STATE OF TEXAS
NATIONAL INCIDENT BASED REPORTING SYSTEM
(NIBRS) GRANT PROGRAM, HEREINAFTER REFERRED
TO AS THE "GRANT PROGRAM"; CERTIFYING THAT THE
APPLICANT IS ELIGIBLE TO RECEIVE PROGRAM
ASSISTANCE; AND PROVIDING AN EFFECTIVE DATE
ORDINANCE NO. 2019-074
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, APPROPRIATING REVENUE
RECEIVED AS A GRANT FOR $338,757.34 IN THE GRANT
FUND 113 FOR THE PURPOSE OF PARTICIPATING IN
THE STATE OF TEXAS NATIONAL INCIDENT BASED
REPORTING SYSTEM (NIBRS) GRANT PROGRAM;
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
Item 18. Consider Amendment No. 2 to the agreement for engineering services with
Kimley-Horn & Associates, Inc. for the design and construction of the 635/121
Interchange Project, and Ordinance No. 2019-075 appropriating funds.
Public Works Director Beck recommended approval of the amendment to the agreement
for the design and construction of the 635/121 Interchange Project in an amount not to
exceed $135,000 and an ordinance appropriating the funds.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
ORDINANCE NO. 2019-075
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, APPROPRIATING AN ESTIMATED
AMOUNT OF $135,000 IN THE UTILITY ENTERPRISE
CAPITAL FUND; DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
City Council November 5, 2019 Page 8
Item 19. Consider the award of Reauest for Bid RFB 488-2019 for the Water Treatment
Plant Variable Frequency Drives (VFDs) on service pumps no. 1 and no. 4 to Plus 1
Services.
Public Works Director Beck recommended approval of the award of the Request for Bid
for the purchase of two Variable Frequency Drives for the Water Treatment Plant for an
amount not to exceed $66,982.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 20. Consider the renewal of an annual contract for pavement marking services with
Stripe -A -Zone.
Public Works Director Beck recommended approval of the annual contract for pavement
marking services for an annual estimated amount of $100,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 21. Consider the purchase of LED fixtures for the Grapevine Public Library from
Facility Solutions Group.
Public Works Director Beck recommended approval of the purchase of LED fixtures for a
total amount not to exceed $93,057.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 22. Consider the minutes of the October 15, 2019 Regular City Council meeting.
City Secretary Tara Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
City Council November 5, 2019 Page 9
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
ADJOURNMENT
Motion was made to adjourn the meeting at 8:17 p.m.
Motion:
Coy
Second:
Freed
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 19th
day of November, 2019.
APPROVED:
�4�,
William D. Tate
Mayor
ATTEST:
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ApE
�Uvaacdo) im
Tara Brooks lf�%i a
City Secretary Y
City Council November 5, 2019 Page 10