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HomeMy WebLinkAbout2004-07-06 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, JULY 6, 2004 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 6:15 P.M. CALL TO ORDER 1. Discuss Tarrant County Drug Task Force. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 2nd day of July, 2004 at 5:00 p.m. ,C7 Xite Lin a Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 6th day of July, 2004 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member Clydene Johnson absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 6:34 p.m. ITEM 1. DISCUSS TARRANT COUNTY DRUG TASK FORCE Assistant Police Chief Eddie Salame reviewed the history, structure and proposed changes to the Tarrant County Drug Task Force. He then briefed the City Council regarding the Department of Public Safety's disbanding of the Tarrant County Drug Task Force and restructuring of the Task Force under the jurisdiction of the Department of Public Safety. There was no action taken by the City Council. ADJOURNMENT Council Member Wilbanks, seconded by Mayor Pro Tem Ware, offered a motion to adjourn the workshop at 7:00 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson 07/06/04 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of July, 2004. APPROVED: William D. Tate Mayor ATTEST: Lin a Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, JULY 6, 2004 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 2nd day of July, 2004 at 5:00 p.m. /10) , �•�„� Lind. Huff Is City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 6th day of July, 2004 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member Clydene Johnson absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:00 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to the closed session under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. 07/06/04 ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:15 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of July, 2004. APPROVED: 4Cti " William D. Tate Mayor ATTEST: mew Linda Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, JULY 6, 2004 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member Roy Stewart CITIZEN COMMENTS PRESENTATION 1. Mayoral Proclamation. 2. Mr. Bill Caster and Mr. Fred Lohman representing Grapevine Masonic Lodge #228 and Mr. Roy Dulworth representing Grapevine I.O.O.F. to present checks to the Memorial Funds for fallen Grapevine Police Officer Darren Medlin and fallen Grapevine Firefighter Matthew Ringler. NEW BUSINESS 3. Mayor Tate to appoint the Chair of the Senior Citizens Advisory Board and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 4. Consider approval of an Adopt-A-Trail Agreement with the Friends of Oak Grove Park for the C. Shane Wilbanks Trail from Dove Loop to Murrel Road. Parks & Recreation Board and Parks & Recreation Director recommend approval. 5. Consider canceling the August 3, 2004 City Council meeting to allow City Council participation in the National Night Out neighborhood programs. Staff recommends approval. 6. Consider approval of a License Agreement with Dallas Area Rapid Transit for the right to construct, install, maintain and operate a 12 inch water line crossing at the Cotton Belt Mile Post 612.5 adjacent to BS 114L and authorize payment for said crossing. Public Works Director recommends approval. 7. Consider a resolution authorizing the purchase of Irrigation Controllers Annual Contract to Inter Spec as a sole source provider. Parks & Recreation Director recommend approval. 8. Consider award of the Traffic and Pedestrian Signals Annual Contract to Consolidated Traffic Controls. Public Works Director recommends approval. 9. Consider a resolution awarding the Janitorial Services Annual Contract to Quality Environmental Services. Public Works Director recommends approval. 10. Consider renewal of Bid 117-2002 Equipment Rental Services Annual Contract to United Rentals, Crescent Machinery, Power Screen Texas, Underwood Equipment, Holt Rental Services, Briggs Rental, Fox Rental, RSC Rental and Nations Rent. Public Works Director recommends approval. 11. Consider approval of remodeling services for 204 South Dooley Street from Jamail Construction through an inter-local agreement with the Texas Local Government Purchasing Cooperative. Development Services Director recommends approval. 12. Consider renewal of Bid 127-2002 Lamps and Lamp Components Annual Contract to American Light. Administrative Services Director recommends approval. 13. Consider renewal of Bid 86-2001 Traffic Control Materials and Supplies Annual Contract to Road Runner Traffic, Naztec, ACM Highway Products, Flint Trading, Consolidated Traffic Controls, 3M Products, Hall Signs, U.S. Traffic Corp., and H & H Industries. Public Works Director recommends approval. 14. Consider the minutes of the June 15, 2004 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 2nd day of July, 2004 at 5:00 p.m. Lin a Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of July, 2004 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member Clydene Johnson absent, with the following members of the City Staff: Roger Nelson City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:54 p.m. INVOCATION Council Member Stewart delivered the Invocation. ITEM 1A. CITIZENS COMMENTS, MR. BRUCE RIDER Mr. Bruce Rider, 325 West Worth Street, expressed his appreciation to the City for the Police and Fire Academies. He stated they are exemplary programs that allow citizens to become a part of the departments' families. He acknowledged the special contributions Police Officer Darren Medlin and Firefighter Matthew Ringler had made to the community. ITEM 1B. CITIZENS COMMENTS, MR. MIKE MORRIS Mr. Mike Morris, 349 Riverside North, reported there continues to be a problem with overflow parking from the Gaylord Texan Resort and Convention Center on Lake Grapevine on the vacant lot north of his home. He inquired whether parking was a permitted use of the property. City Manager Roger Nelson responded that the property is not permitted for overflow parking and that Staff will contact the Gaylord Texan. 07/06/04 Mr. Morris complimented City Staff on the format and manner that the public meeting was conducted on June 28 relative to the Five-Year Plan for the Corps property. ITEM 1. MAYORAL PROCLAMATION, DOUG EVANS Mayor Tate presented a proclamation on behalf of the City Council to Parks & Recreation Director Doug Evans expressing their sincere admiration to him for his heroic action in administering the Heimlich life-saving technique on Mr. Ray Harris, Parks & Recreation Board member. Grapevine Fire Chief David Anderson presented Mr. Evans with the White Helmet award for this life saving maneuver. ITEM 2. PRESENTATION, MEMORIAL FUNDS, POLICE OFFICER DARREN MEDLIN AND FIREFIGHTER MATTHEW RINGLER Mr. Bill Caster, Past Master of Grapevine Masonic Lodge #288, Past District Deputy Grand Master of Grand Lodge of Texas and member of I.O.O.F., presented Assistant Police Chief Eddie Salame checks for the Memorial Fund for fallen Grapevine Police Officer Darren Medlin and presented Fire Chief David Anderson checks for the Memorial Fund for fallen Grapevine Firefighter Matthew Ringler. ITEM 3. APPOINT CHAIRMAN, SENIOR CITIZENS ADVISORY BOARD At the June 15, 2004 City Council meeting, citizen appointments were made to the Senior Citizens Advisory Board. In accordance with Resolution No. 2000-39, the Mayor shall wow appoint from the membership a Chairman, who will preside at the meetings. Mayor Pro Tern Ware recommended reappointment of Dr. Edith Pewitt. Mayor Tate reappointed Dr. Edith Pewitt as the Chair of the Senior Citizens Advisory Board. CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 4. Adopt-A-Trail Agreement, Friends of Oak Grove Park Parks & Recreation Director recommended approval of an Adopt-A-Trail Agreement with the Friends of Oak Grove Park for the C. Shane Wilbanks Trail from Dove Loop to Murrel Road. Motion by Council Member Spencer, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: 2 07/06/04 Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson Item 5. Cancel August 3, 2004 City Council Meeting Staff recommended approval of canceling the August 3, 2004 City Council meeting to allow City Council participation in the National Night Out neighborhood programs. Motion by Council Member Spencer, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson Item 6. License Agreement, Dallas Area Rapid Transit, Water Line Crossing Public Works Director recommended approval of a License Agreement with Dallas Area Rapid Transit for the right to construct, install, maintain and operate a 12 inch water line crossing at the Cotton Belt Mile Post 612.5 adjacent to BS 114L and authorize payment in the amount of $6,000.00 for said crossing. Motion by Council Member Spencer, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson Item 7. Resolution, Purchase of Irrigation Controllers Annual Contract, Inter Spec Parks & Recreation Director recommended approval of a resolution authorizing the purchase of Irrigation Controllers Annual Contract to Inter Spec as a sole source provider. Motion by Council Member Spencer, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson RESOLUTION NO. 2004-27 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN 3 07/06/04 FACTS RELATIVE TO THE PURCHASE OF IRRIGATION CONTROLLERS AND PARTS; DETERMINING THAT THE CONTROLLERS AND PARTS ARE AVAILABLE FROM ONLY ONE SOURCE AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE SAID CONTRACT AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 8. Award Traffic and Pedestrian Signals Annual Contract, Consolidated Traffic Controls Public Works Director recommended approval of the award of the Traffic and Pedestrian Signals Annual Contract to Consolidated Traffic Controls in the amount of $19,736.00. Motion by Council Member Spencer, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson Item 9. Resolution, Award Janitorial Services Annual Contract, Quality Environmental Services Public Works Director recommended approval of a resolution awarding the Janitorial Services Annual Contract to Quality Environmental Services in the amount of$275,098.00. ifroo Motion by Council Member Spencer, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson RESOLUTION NO. 2004-28 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF JANITORIAL SERVICES AS A PERSONAL SERVICE FROM QUALITY ENVIRONMENTAL SERVICES AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT AND PROVIDING AN EFFECTIVE DATE Item 10. Renew Bid 117-2002 Equipment Rental Services Annual Contract Public Works Director recommended approval of the renewal of Bid 117-2002 Equipment 4 07/06/04 Rental Services Annual Contract to United Rentals, Crescent Machinery, Power Screen Texas, Underwood Equipment, Holt Rental Services, Briggs Rental, Fox Rental, RSC Rental and Nations Rent. Motion by Council Member Spencer, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson Item 11. Remodeling Services, 204 South Dooley Street, Jamail Construction Development Services Director recommended approval of remodeling services in the amount of $38,125.00 for 204 South Dooley Street from Jamail Construction through an interlocal agreement with the Texas Local Government Purchasing Cooperative. Motion by Council Member Spencer, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson Item 12. Renew Bid 127-2002 Lamps and Lamp Components Annual Contract Administrative Services Director recommended approval of the renewal of Bid 127-2002 Lamps and Lamp Components Annual Contract to American Light. Motion by Council Member Spencer, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson Item 13. Renew Bid 86-2001 Traffic Control Materials and Supplies Annual Contract Public Works Director recommended approval of the renewal of Bid 86-2001 Traffic Control Materials and Supplies Annual Contract to Road Runner Traffic, Naztec, ACM Highway Products, Flint Trading, Consolidated Traffic Controls, 3M Products, Hall Signs, U.S. Traffic Corp., and H & H Industries. Motion by Council Member Spencer, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: 5 07/06/04 Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed None Absent: Johnson Item 14. Consideration of Minutes City Secretary recommended approval of the minutes of the June 15, 2004 City Council meetings as published. Motion by Council Member Spencer, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:15 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of July, 2004. APPROVED: dIgg44 " William D. Tate Mayor ATTEST: Linda Huff City Secretary 6