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HomeMy WebLinkAboutItem 14 - Minutes STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th day of November, 2019 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:46 p.m. Item 1 . Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (Parks and Recreation and the 185 acres) pursuant to Section 551 .072, Texas Government Code. B. eliberate the deployment, or specific occasions for implementation, of security devices at City Parks and Recreation Facilities pursuant to Section 551 .077, Texas Government Code. C. Personnel relative to Fire Chief appointment, employment, and duties pursuant to Section 551 .074, Texas Government Code. D. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551 .087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:49 p.m. The closed session ended at 7:27 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551 .072, 551 .077, 551 .074 or 551 .087. City Manager Bruno Rumbelow requested pursuant to Section 551 .072, City Council authorize the acquisition of real property from the Estate of Joe L. Wright consistent with the parameters discussed in Executive Session, and authorize the City Manager to execute all associated documents and to take all other necessary action. Motion was made to authorize the acquisition of real property from the Estate of Joe L. Wright consistent with the parameters discussed in Executive Session, and authorize the City Manager to execute all associated documents and to take all other necessary action. Motion: Freed Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. Mayor Tate called the regular meeting to order at 7:31 p.m. REGULAR MEETING Item 3. Posting of the Colors and Pledges of Allegiance Boy Scout Troop 168 posted the colors and led the Pledges of Allegiance prior to the invocation. Item 2. Invocation Council Member Leon Leal delivered the invocation. Item 4. Citizen Comments feasibility Joy Mayo, 2904 Kimball Court, Grapevine, spoke in favor of the Animal Shelter contract. Gary Losada, 802 Dove Creek Trail, Southlake, requested Council vote for him for the Tarrant County Appraisal District Board of Directors. City Council November 5, 2019 Page 2 Nancy Snyder, 2848 Dove Pond Drive, Grapevine, spoke in favor of the Animal Shelter contract. Carl Coats, 3425 Spindletree Drive, Grapevine, spoke in favor of the Animal Shelter contract. PRESENTATIONS Item 5. Grapevine Sailing Club to present donation to Community Outreach Center. Nicolas Trevino with the Grapevine Sailing Club updated Council on the activities of the Club and presented a donation of $2,730 to Police Chief Mike Hamlin and Community Outreach Manager Haydee Hall. Donations were raised during the Gold Rush Regatta. Item 6. Loyl Bussell from the Texas Department of Transportation to update Council on regional transportation protects. Public Works Director Bryan Beck introduced Loyl Bussell, Fort Worth District Engineer with the Texas Department of Transportation who updated Council on TxDOT's winter weather event response abilities, and the status of the State Highway 121 , State Highway 114 Frontage Roads and the 635/121 Interchange projects. Mr. Bussell answered questions from Council. NEW BUSINESS Item 7. Consider a contract for a Guaranteed Maximum Price with Steele & Freeman, Inc., for the construction of the Animal Shelter and Adoption Center, Ordinance No. 2019-072 appropriating funds, and take any necessary action. City Manager Rumbelow described the design and capacity of the proposed shelter and stated it is in compliance with the Needs Assessment that was done in 2017. In November 2017, voters approved a bond package of $3.9 million for the Animal Shelter. During the design process and after discussions with the Animal Shelter Advisory Committee and Facilities Committee the actual cost for construction will be $5.1 million. The Fire Stations that were approved in the same bond package came in under budget so the total projects are within the amount approved by the voters. The Guaranteed Maximum Price requested and appropriated in Ordinance No. 2019-072 is for $3.9 million with an additional almost $800,000 in owner furnished items for the project, plus the professional fees of $466,000. Council discussed this item. Motion was made to approve the contract for the Guaranteed Maximum Price for the construction of the Animal Shelter and Adoption Center and Ordinance No. 2019-072 appropriating the funds. Motion: Rogers City Council November 5, 2019 Page 3 Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2019-072 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS; APPROPRIATING $3,900,000 IN THE CAPITAL PROJECT FUND 177 FOR THE PURPOSE OF DESIGNING, CONSTRUCTING, IMPROVING, RENOVATING, EXPANDING, EQUIPPING AND FURNISHING THE GRAPEVINE ANIMAL SHELTER; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 8. Consider Ordinance No. 2019-073 amending the Code of Ordinances Chapter 21 Taxation, Section 21-6 Homestead exemption for persons sixty-five years or older, increasing the optional residence homestead exemption for persons at least 65 years of age from $60,000 to $75,000 of the appraised value, and take any necessary action. Chief Financial Officer Greg Jordan reported that staff has reviewed the options for providing tax relief to citizens over 65 years of age taking into account the impact of Senate Bill 2 on future budgets. The proposed tax exemption to $75,000 will apply to the 2020 tax year. Mr. Jordan answered questions from Council. Council discussed this item. Motion was made to approve Ordinance No. 2019-073 amending the Code of Ordinances increasing the optional residence homestead exemption for persons at least 65 years of age from $60,000 to $75,000 of the appraised value. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2019-073 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, INCREASING THE OPTIONAL RESIDENCE HOMESTEAD EXEMPTION FOR PERSONS WHO ARE AT LEAST 65 YEARS OF AGE PURSUANT TO §11 .13(D), TEXAS TAX CODE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE City Council November 5, 2019 Page 4 CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were no requests to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 9. Consider the purchase of 17' fiberglass Santa Claus from Bronner's Commercial Display. Convention and Visitors Bureau Director P.W. McCallum recommended approval of the purchase of a Santa Claus to be placed on State Highway 26 at Texan Trail for a total amount not to exceed $17,075. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 10. Consider the renewal of an annual contract for financial system support services with STW, Inc. Chief Financial Officer Jordan recommend approval of the renewal of the annual contract for financial system support services for an annual estimated amount of $30,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 11 . Consider an annual contract for Fire Department uniforms with Galls, LLC. Fire Chief Darrell Brown recommended approval of the annual contract to purchase Fire Department Uniforms for an estimated amount of $55,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal City Council November 5, 2019 Page 5 Nays: None Approved: 7-0 Item 12. Consider the renewal of an annual contract for emergency notification services with Onsolve, LLC. Fire Chief Brown recommended approval of the renewal of the contract for emergency notification services for an amount not to exceed $18,500. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 13. Consider an annual contract for cleaning, inspection and repair of Personal Protective Equipment (PPE) with Lion Total Care. Fire Chief Brown recommended approval of the agreement for cleaning, inspection and repair of Personal Protective Equipment worn by Fire personnel in an estimated amount of $20,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 14. Consider the purchase of an irrigation upgrade for the Grapevine Golf Course from Professional Turf Products, L.P. Golf Director Russell Pulley recommended approval of the purchase of an irrigation upgrade for the Grapevine Golf Course for a total amount not to exceed $106,476. The upgrade will include the update to the control system for the irrigation system. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 City Council November 5, 2019 Page 6 Item 15. Consider the award of an informal request for quote for slide restoration for a water slide at Dove Waterpark from The Slide Experts. Parks and Recreation Director Kevin Mitchell recommended approval of the award of the informal request for quote for slide restoration for Dove Waterpark for an amount not to exceed $20,980. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 16. Consider the renewal of an annual contract for portable restroom rental services with United Rentals, Inc. Parks and Recreation Director Mitchell recommended approval of an annual contract for portable restroom rental services for an annual estimated amount of $100,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 17. Consider Resolution No. 2019-032 accepting a financial grant from the Office of the Governor for the National Incident Based Reporting System and Ordinance No. 2019-074 appropriating funds. Police Chief Hamlin, Fire Chief Brown, and Chief Technology Officer Tessa Allberg recommended approval of the acceptance of the financial grant for the National Incident Based Reporting System to allow for crime statistic reporting in compliance with House Bill 11 . The proposed ordinance will appropriate $338,757.34 in the Grant Fund. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2019-032 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE ACCEPTANCE City Council November 5, 2019 Page 7 ON BEHALF OF THE CITY OF GRAPEVINE, TEXAS A GRANT IN THE AMOUNT OF $338,757.34 FOR THE PURPOSE OF PARTICIPATING IN THE STATE OF TEXAS NATIONAL INCIDENT BASED REPORTING SYSTEM (NIBRS) GRANT PROGRAM, HEREINAFTER REFERRED TO AS THE "GRANT PROGRAM"; CERTIFYING THAT THE APPLICANT IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE; AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2019-074 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROPRIATING REVENUE RECEIVED AS A GRANT FOR $338,757.34 IN THE GRANT FUND 113 FOR THE PURPOSE OF PARTICIPATING IN THE STATE OF TEXAS NATIONAL INCIDENT BASED REPORTING SYSTEM (NIBRS) GRANT PROGRAM; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 18. Consider Amendment No. 2 to the agreement for engineering services with Kimley-Horn & Associates, Inc. for the design and construction of the 635/121 Interchange Project, and Ordinance No. 2019-075 appropriating funds. Public Works Director Beck recommended approval of the amendment to the agreement for the design and construction of the 635/121 Interchange Project in an amount not to exceed $135,000 and an ordinance appropriating the funds. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2019-075 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROPRIATING AN ESTIMATED AMOUNT OF $135,000 IN THE UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE City Council November 5, 2019 Page 8 Item 19. Consider the award of Request for Bid RFB 488-2019 for the Water Treatment Plant Variable Frequency Drives (VFDs) on service pumps no. 1 and no. 4 to Plus 1 Services. Public Works Director Beck recommended approval of the award of the Request for Bid for the purchase of two Variable Frequency Drives for the Water Treatment Plant for an amount not to exceed $66,982. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 20. Consider the renewal of an annual contract for pavement marking services with Stripe-A-Zone. Public Works Director Beck recommended approval of the annual contract for pavement marking services for an annual estimated amount of $100,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 21 . Consider the purchase of LED fixtures for the Grapevine Public Library from Facility Solutions Group. Public Works Director Beck recommended approval of the purchase of LED fixtures for a total amount not to exceed $93,057. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 22. Consider the minutes of the October 15, 2019 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O'Dell City Council November 5, 2019 Page 9 Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:17 p.m. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 19th day of November, 2019. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary City Council November 5, 2019 Page 10