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HomeMy WebLinkAbout2004-10-05 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, OCTOBER 5, 2004 AT 6:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 5:45 P.M. CALL TO ORDER 1. Presentation of the Interpretive Plan for Nash Farm. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 1st day of October, 2004 at 5:00 p.m. Lid Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 5th day of October, 2004 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager Matthew Boyle Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Pro Tern Ware called the workshop to order at 6:04 p.m. ITEM 1. NASH FARM INTERPRETIVE PLAN PRESENTATION Heritage Foundation Chairman Melva Stanfield introduced Consultant Lonn Taylor who presented the Interpretive Plan for the Historic Thomas Nash Farm. He provided an overview of the plan that would guide the restoration of the property as a farm of the early 1900's. The plan is designed to implement the Grapevine Heritage Foundation's Mission for the Nash Farm: "To preserve, protect, and visually reflect the significance of our farming and agricultural heritage so that future generations may appreciate and experience a way of life lived by settlers of the Grape Vine Prairie." Note: Mayor Tate arrived during the presentation. Discussion ensued relative to funding for the project that is estimated at $400,000.00 plus architectural fees. Ms. Stanfield reported that a funding campaign is underway and that it will be a three to five year process to complete the Interpretive Plan. There was no action taken by the City Council. 10/05/04 ADJOURNMENT Council Member Wilbanks, seconded by Council Member Roy Stewart, offered a motion to adjourn the workshop at Council Member Spencer offered a motion to adjourn the workshop at 6:38 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of October, 2004. APPROVED: 4R:g#41'"`" William D. Tate Mayor ATTEST: Linda Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, OCTOBER 5, 2004 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 1st day of October, 2004 at 5:00 p.m. Lind Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 5th day of October, 2004 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager Matthew Boyle Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 6:40 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to the closed session under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. 10/05/04 ADJOURNMENT Member Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 7:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of October, 2004. APPROVED: 4t4g4. " William D. Tate Mayor ATTEST: d .ge, Linda Huff G�1C� T City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, OCTOBER 5, 2004 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET LEADERSHIP GRAPEVINE RECEPTION AT 7:00 P.M. CALL TO ORDER INVOCATION: Council Member C. Shane Wilbanks CITIZEN COMMENTS NEW BUSINESS 1. Consider renewal of an interlocal agreement with the cities of Colleyville and Southlake for the Metroport Teen Court Program and take any necessary action. 2. Consider the Lake Parks Staff agreements and take any necessary action. 3. Consider Adopt-A-Park/Road Agreements with the Ranch of Lonesome Dove and the Lake Forest Boat Club and take any necessary action. 4. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-26 Speed Limits to reduce the speed limit on Windswept Lane and take any necessary action. 5. Consider a License Agreement with Dallas/Fort Worth International Airport for the construction of Stone Myers Parkway from Westport Parkway to Mustang Drive and take any necessary action. 6. Consider a resolution declaring Union Metal Corporation as the sole source provider for Dove Loop Bridge Lighting and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 7. Consider award of Bid 201-2004 Janitorial and Industrial Supplies Annual Contract to CECO Sales, Empire Paper Company and MSC Industrial Supply. Administrative Services Director recommends approval. 8. Consider award of Bid 197-2004 Purchase Six Police Patrol Motorcycles to DFWHD Partners, L.P. dba Texas Harley-Davidson. Public Works Director recommends approval. 9. Consider renewal of Bid 134-2002 Temporary Employment Services to Snelling Personnel Services. Administrative Services Director recommends approval. 10. Consider award of Bid 199-2004 Installation of Vehicle Detection Loops Annual Contract to Durable Specialties Inc. Public Works Director recommends approval. 11. Consider the minutes of the September 21, 2004 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 1st day of October, 2004 at 5:00 p.m. Linda uff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th day of October, 2004 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager Matthew Boyle Assistant City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:34 p.m. INVOCATION Commissioner Wilbanks delivered the Invocation. LEADERSHIP GRAPEVINE Mayor Tate recognized the 2004 Leadership Grapevine Class. Leadership Grapevine is a Chamber of Commerce Program that educates class members on all aspects of the community and trains the for future business and community leadership positions. ITEM 1. RENEW INTERLOCAL AGREEMENT, COLLEYVILLE AND SOUTHLAKE, METROPORT TEEN COURT PROGRAM Teen Court Coordinator Amber Cartwright requested approval of the one-year renewal of an interlocal agreement with the cities of Colleyville and Southlake for the Metroport Teen Court Program. Southlake provides office space and administrative services for the Teen Court Coordinator. The cost to Grapevine for Fiscal Year 2005 is $21,215.00. Grapevine #..,.� has participated in the Teen Court Program since 1994. 10/05/04 Motion by Council Member Freed, seconded by Mayor Pro Tern Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 2. LAKE PARKS STAFF AGREEMENTS Parks & Recreation Director Doug Evans recommended approval of one-year agreements to provide Fee Collector services for all boat ramps and Silver Lake Campground, and for the two Park Attendants at Silver Lake Campground. The agreements have an option to renew for two additional years, with approval by the City Council. Motion by Mayor Pro Tern Ware, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 3. ADOPT-A-PARK/ROAD AGREEMENTS, RANCH OF LONESOME DOVE AND LAKE FOREST BOAT CLUB Parks & Recreation Director Evans recommended approval of an Adopt-A-Park Agreement with the Ranch of Lonesome Dove for Meadowmere Park Road from Kimball Road to the #' " boat ramp at Meadowmere Park. Mr. Evans recommended approval of an Adopt-A-Park Agreement with the Lake Forest Boat Club for the shoreline between Lakeview Park and the boathouses of the Lake Forest Boat Club. Council Member Freed stated she would abstain from voting as one of the properties is located behind her home. Motion by Council Member Wilbanks, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Abstain: Freed ITEM 4. ORDINANCE, AMEND CHAPTER 23 TRAFFIC, SPEED LIMITS Traffic Manager Ramana Chinnakotla recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-26 Speed Limits to reduce the speed limit on Windswept Lane from 30 mph to 25 mph from Hughes Road north to Premier Place. 2 10/05/04 Motion by Council Member Spencer, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2004-63 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 23 TRAFFIC, SECTION 23-26 SCHEDULES FOR CERTAIN PUBLIC STREETS AND WAYS, ALTERING THE PRIMA FACIE SPEED LIMITS ESTABLISHED FOR VEHICLES UNDER THE PROVISIONS OF SECTIONS 167 AND 169 OF ARTICLE XIX, R.C.S. 6701 D, UNIFORM ACT REGULATING TRAFFIC ON HIGHWAYS, UPON THE BASIS OF AN ENGINEERING AND TRAFFIC INVESTIGATION UPON CERTAIN STREETS AND HIGHWAYS, OR PARTS THEREOF, WITHIN THE CORPORATE LIMITS OF THE CITY OF GRAPEVINE AS SET OUT IN THE ORDINANCE; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 5. LICENSE AGREEMENT, DALLAS/FORT WORTH INTERNATIONAL AIRPORT, STONE MYERS PARKWAY CONSTRUCTION Public Works Director Jerry Hodge recommended approval of a License Agreement with Dallas/Fort Worth International Airport (D/FW) for the construction of Stone Myers Parkway from Westport Parkway to Mustang Drive. Mr. Hodge reported that the widening of Euless Grapevine Road and the extension of Stone Myers Parkway to Mustang Drive requires that right-of-way in the form of a License be acquired across D/FW property. The D/FW Airport Board has approved the License granting the City of Grapevine the necessary corridor for the construction across airport property. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 3 10/05/04 ITEM 6. RESOLUTION, DECLARE UNION METAL CORPORATION SOLE SOURCE PROVIDER Public Works Director Jerry Hodge recommended approval of a resolution declaring Union Metal Corporation as the sole source provider for the purchase of 20 historic streetlights for two Dove Loop Bridges in the total amount of $25,600.00. The streetlights will be similar to those on the Pool Road Bridge at Big Bear Creek. The City will be responsible for installation and maintenance of these lights. Motion by Council Member Wilbanks, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2004-38 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF STREETLIGHTS AND AUTHORIZING THE CITY MANAGER OR THE MANAGER'S DESIGNEE TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 7. Award Bid 201-2004 Janitorial and Industrial Supplies Annual Contract Administrative Services Director recommended approval of the award of Bid 201-2004 Janitorial and Industrial Supplies Annual Contract to CECO Sales, Empire Paper Company and MSC Industrial Supply. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 8. Award Bid 197-2004 Purchase Six Police Patrol Motorcycles Public Works Director recommended approval of the award of Bid 197-2004 Purchase Six 4 10/05/04 ,_:A Police Patrol Motorcycles to DFWHD Partners, L.P. dba Texas Harley-Davidson for a total amount of $111,240.00. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 9. Renew bid 134-2002 Temporary Employment Services Annual Contract Administrative Services Director recommended approval of the renewal of Bid 134-2002 Temporary Employment Services Annual Contract to Snelling Personnel Services as primary supplier for temporary employment services. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 10. Award Bid 199-2004 Installation of Vehicle Detection Loops Annual Contract Public Works Director recommended approval of the award of Bid 199-2004 Installation of Vehicle Detection Loops Annual Contract to Durable Specialties Inc. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 11. Consideration of Minutes City Secretary recommended approval of the minutes of the September 21, 2004 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Freed, offered a motion to 5 10/05/04 adjourn the meeting at 7:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of October, 2004. APPROVED: 4tg&" William D. Tate Mayor ATTEST: C44--gt Linda Huff City Secretary 6