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Home My WebLink AboutItem 07 - Traffic Signal Pre-Emption Equipment MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER ' MEETING DATE: MAY 1, 2012 SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF TRAFFIC SIGNAL EMERGENCY VEHICLE PRE-EMPTION EQUIPMENT FOR THE FIRE, POLICE, AND PUBLIC WORKS DEPARTMENTS THROUGH AN INTERLOCAL AGREEMENT WITH THE HOUSTON - GALVESTON AREA COUNCIL (HGACBUY) RECOMMENDATION: City Council to consider approval of a resolution for the purchase of traffic signal emergency vehicle pre-emption equipment for the Fire, Police, and Public Works Departments from Consolidated Traffic Controls, Incorporated through an Interlocal Agreement for Cooperative Purchasing with the Houston — Galveston Area Council (HGACBuy). FUNDING SOURCE: Funds are available in account 121-48899-415-04-000020 (Emergency Vehicle Pre- emption) in the amount of$285,500.00. BACKGROUND INFORMATION: This purchase will be made in accordance with an existing interlocal agreement with the Houston - Galveston Area Council (HGACBuy) as allowed by Texas Local Government Code, Section 271.102. Bids were taken by HGACBuy and a contract was awarded to Consolidated Traffic Controls, Inc. under contract number PE05-11 for Traffic Control, Enforcement & Signal Pre-emption Equipment. The Interlocal Agreement for Cooperative Purchasing satisfies all bidding requirements under the Texas Local Government Code. As part of the 2011-2012 Quality of Life budget, the City Council authorized $285,500 for the implementation of the first phase of a traffic signal pre-emption system. This system includes equipment installed both on the traffic signal and also on designated emergency vehicles, and allows the emergency vehicle driver to pre-empt the traffic signal when responding to a priority call. Pre-emption forces the traffic signal to change quickly to provide a green indication for the direction of approach of the emergency vehicle, stopping conflicting traffic and allowing traffic in front of the emergency vehicle room to clear a path. The contracted vendor is the sole authorized local distributor for the particular pre-emption system selected by the Public Works Traffic Operations staff. This system, OpticomTm by Global Traffic Technologies, LLC, is the leading system deployed throughout the country by a wide margin, and is the only widely deployed, reputable system on the market which utilizes GPS technology to overcome the shortfalls of older, strobe light systems. This GPS-based system was demonstrated several years ago on William D. Tate Avenue at Mustang Drive and the State Highway 114 interchange with great success. Public Works Traffic Operations Staff reviewed the contract for specification compliance and pricing and determined that the contract would provide the best product and pricing for meeting the needs of the City. The initial purchase is in the amount of$259,687.80, but staff requests that authorization be granted for future purchases from Consolidated Traffic Controls, Inc., under the same HGACBuy contract, up to the full amount budgeted for Phase 1 of $285,500. Additional purchases of equipment will be needed later this year as Phase 1 is deployed, but quotes based on exact equipment quantities are not possible at this time. Staff recommends approval. BS/MP pr, " °»a CONTRACT PRICING WORKSHEET Contract Date Y 4/9/P;!OS-1 l 2012 For Catalog&Price Sheet Type Purektases No.: Prepared: 'i This Worksheet is prepared by Contractor and given r4. If <a is issiied, both,docv*=6 .jST befifixed to A (qD 713-9934548. TherIgIbre please ty pe or print legibly, Baying ;City of Grapevine Contractor: 'Consolidated Traffic Controls,Inc. Agency: Contact 'Michael Pacelli Prepared ;David Ayers Person: i 6y: Phone: '8174103361 Phone: :800-448-8841 Fax: €8174103051 Fax: E800-448-8850 Email: mpacelli@grapevinetexas.gov Email: ;president(a�etatraffic.com Catalog 1 Price Sheet raffie Control,Enforcement&Signal Preemption Equipment Name: General Description E.rgency Vehicle Signal Preemption PHASE I of Products A� fatal'' P rice:.}ii :.triiig: ei' uiefiesei1:_: ter iizr lix a i aiildittuiisi:Sheet If Ne ss''." .::::.:.:::.:.:::.:.:.:?:....... ......................! p................... 7'............... Quan Description Unit Pr Total 30 :GTT 764 Multimode Phase Selector 2751: 82530 28 :GPS Radio Unit. Mast arm mount. 2680; 75040 28 :GPS Card Rack with Power Supply. Includes harness 425= 11900 30 Auxiliary Interface Panel 300` 9000 28 :Narrow Hub. For mounting GPS Radio unit to mast arm. 20i 56 6500 Opticom Installation Cable 2-2500'. 1- 1000',and 1 -500'Spool 0.61 3900 2 :GTT 721 Detector 483.9: 967.8 3 :GTT Multimode Vehicle kits 35001 1050 10 :GTT GPS Vehicle Kits 3000 3000 2 ;GTT 794 LED Emitter 995: 1990 222 'CTC Installation Services. GPS Opticom equipment installation and set-up,intersection mapping, 150' 33300 ;vehicle GPS emitter installation,system test and customer training on operation and maintenance. Total From Other Sheets,If Any: Subtotal Al 259687.8 N.+iubiistieiG .....rs A a ssary or:Service.,het................ ......................f h... If..scasaar •••-......•••••••••••••"•••••-•••:.."... :....�............. ................... (Irl�te:aTn'ubs4eiXtciix:are:an �shxtb:wese:nok•subalittand: xxced"kn:contract :!s:�ild;}:; ;; <; ": ::::::::::::::::::::::::::::::: P.................................."..............#?......................................................................._............. Quan Description Unit Pr Total 0 0 Total From Other Sheets,If Any: Subtotal B: 0 Check:The total cost of Unpublished Options(Subtotal B)cannot exceed 25°i,of the total from Section A. For this transaction the percentage is: 0°,'0 C":Qtheir:a4ll waiices":aisdolhffi':Tim-64.65—:Fie'` b 31+T keElead" r.:Misce]�aneous.Clear''' :`<::::::::>.:......::::::::::::::: t......"........ .........et....►S. ............y...•.-.................. •..•.•.•.•..•.•.•.•..•.•.•.•.•.•.•.•.•.•.•.•.•. ..:.:.:.:.:.:. IL- Subtotal C: ... li ` Date: 8 to 10 Weeks AZO4:' rthl 259687.8 .................. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE TRAFFIC SIGNAL EMERGENCY VEHICLE PRE-EMPTION EQUIPMENT THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Grapevine, Texas is a local government in the State of Texas and as such is empowered by the Texas Local Government Code, Section 271.102 to enter into a Cooperative Purchasing Program Agreement with other qualified entities in the State of Texas; and WHEREAS, the Local Government Purchasing Cooperative HGACBuy is a qualified purchasing cooperative program as authorized by Section 271.102 of the Texas Local Government Code; and WHEREAS, the City of Grapevine, Texas has established an Interlocal Agreement for Cooperative Purchasing with the Local Government Purchasing Cooperative (HGACBuy) and wishes to use utilize contracts meeting all State of Texas bidding requirements; and WHEREAS, the Local Government Purchasing Cooperative (HGACBuy) has established a contract with Consolidated Traffic Controls, Inc. under contract number PE05-11 for Traffic Control, Enforcement & Signal Pre-emption Equipment; and WHEREAS, the City of Grapevine has a need to purchase traffic signal emergency vehicle pre-emption equipment for the Fire, Police, and Public Works Departments. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated in above preamble are true and correct and are incorporated herein as if copied in their entirety. Section 2. That the City Council of the City of Grapevine authorizes the purchase of this equipment under Phase 1 of this project through an interlocai agreement with the Local Government Purchasing Cooperative (HGACBuy) for up to $285,500.00 in this budget year. The initial purchase will be for$259,687.80. Section 3. That the City Manager, or his designee, is authorized to take all steps necessary to consummate the purchase of said products and services. Section 4. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 1 st day of May, 2012. APPROVED: ATTEST: APPROVED AS TO . RES. NO. 2